MSc Management Project Management Essentials Assignment Sample 2023
Introduction
In the current scenario, it is very important for a city to become smart. To become a smart city in the UK, it is mandatory to use several technologies and maintain several disciplines. There are various types of people connected with the factor of smart city building. The population of a city has a major contribution to building a smart city. In a country like the UK, there are several cities that are racing towards becoming smart cities.
Against all those nations, Hull is trying to be one of the first cities to become a city that is smart. This significant project evaluates the internal and external factors that are connected with building the smart city OS.
Task 1 – The Project Manager
The project of building a smart city requires a lot of skills that should be helpful for the creation of a smart city OS. Skills refer to the ability to use knowledge in a significant way that works by execution of performance. Skill is the necessary equipment that should be in a project manager to create a seamless project without any difficulties.
Coordination in project planning and managing can be considered a necessary skill of a project manager. Though, establishing a project that focuses on building a smart city is something that requires a lot of skills and determination (Noori et al. 2021). There are several skills connected with the factor of establishing the proposed project of building smart city OS. The most required skill is connected with developing a project, the project manager should be enriched with information and data governance skills.
Governance skills hold the power to monitor the process rate by using ICT. This particular skill analyzes the data, and platforms that are civic. Governance skills are required for a project manager in order to establish a hassle-free and seamless project that will be effective in every way possible (Noori et al. 2021).
In order for the development of a project that is based on building the smart city OS, it is required for the project managers to be Analytical. This skill can be the most helpful skill for the project managers of the project smart city OS (Khodachek et al. 2022).
Analytical skill allows project managers to analyze every circumstance and data that are connected with the establishment of the project Smart city OS. The ability to analyze a particular situation and the data of the process helps the project manager to be able to decide the next step that will enhance the effectiveness of the project. Analytical skill is needed for a project manager to have all the data and information related to the developing project (Mainelli and Mills, 2019).
Project organization and management is a critical element that decides the future of a project by creating a smooth project that will be effective in every way. These works are behind the focus of establishing a smart city (Myeong et al. 2018). Project organizing skills refer to the ability of a project manager to manage multi-tasks that stimulates the project.
Sometimes it can be developed by managing various similar projects. This can create a high chance of achieving high productivity skills. Thai significant skill is needed for the project managers of this project that will develop a smart city along with good infrastructure.
Project managers should use various tools in order to manage the project smoothly and create a sustainable yet efficient project (Gudmundsson and Falco, 2022).
Another crucial skill that should be involved in a project manager, is the ability to conduct exceptional communication. The ability to communicate with the team members of a project determines the stability of the project focused on building the smart city OS. Verbal and written communication is considered the most important skill that is required for the development of the project.
Communication creates a bond within a group that lets the team members present their points of view. Creating this comfortability under a project management team, it can be helpful for creating an efficient and effective project plan for building a smart city. Communication determines the project efficiency and sustainability of a project (Gorelova et al. 2021).
Flexibility is another skill that is required in the project development of smart city buildings. Millions of people work behind creating a sustainable project regarding the creation of a smart city. However, the flexibility of a project manager decides the project outcome whether it will be positive or negative.
Flexibility is a skill that is very crucial for the development of a project that is focused on building smart city OS (Gandy et al. 2019). The flexibility of a project manager determines the teamwork which eventually contributes to the creation of a smart city. Project managers should have these skills and develop them accordingly to the situations that occur.
The flexibility of a project manager appears professional that works by developing the project of building a Smart city OS.
Task 2 – Problem Solving & Decision Making
| Name of the Stakeholders | Person to contact | Impact of the stakeholders | Influence on the project | Importance of the stakeholders | Contribution of the stakeholders | Stakeholder’s backlog | Engagement strategy |
| Suppliers | Manager of the project | High | High | Raw material supplier of the project building smart city OS. | Increasing the potential of the project plan and determining the efficiency of establishing smart city OS. | Efficiency lacking by providing low-quality materials which decrease the efficiency of the project | Number increasing, analyzing the interest rate, and conducting effective communication for the development of smart city OS. |
| Officials of government | Legal advisors | Moderate | Moderate | Determines the standard quality of the materials used for the building of the project. | Provides a license for building the project and permits the management of the project to create a sustainable project. | Creates rules and regulations, and managers governance policies that are helpful for the creation of smart city OS. | Understanding of laws that are effective,, Regulations abiding, providing proper documentation and information regarding the rules. |
| Customers | Management of the project | Low | Moderate | Customers do not have any influence on the project plan. | Customers increase the value of the proposed project. | Customers sometimes impact negatively the project plan by negotiating with them. | Customer engagement determines the workflow of the project by having a look at the process of establishing the project that is based on building the smart city OS, in the country UK. |
| Investor | Project manager | High | High | Investors invest profits that are obtained from previous projects which determines the efficiency of the project plan. | Invests capital and makes a better future for the development of the project. | Small capital investment made by investors decreases the quality of this project. | Investors engage with the project by providing them with sustainable capital that shall be helpful for the determination of the proposed project plan. |
This upper-mentioned stakeholder matrix has a major distribution towards the building of a smart city OS. In addition, the stakeholders that are connected with the project plan have been a matter of discussion in this particular project plan Regarding the factor of stakeholders, the matrix has discussed some major stakeholders that should be needed in the determination of the project efficiency (Cooke, 2020).
In the stakeholder matrix, four major stakeholders’ influence, importance, and compatibility have been discussed. The first stakeholder is the raw materials suppliers that are needed for the project outcome. Suppliers have a high impact on the factor of the project outcome. This particular stakeholder also has a major influence on the project plan.
The second stakeholder is the government which has a major impact on the project outcome. It works by creating rules and regulations that are helpful for the creation of this project which is focused on building a sustainable smart city OS (Ahas et al. 2019). The third stakeholder is the customers that have a low contribution to the project plan.
The impact that is connected with the customers has a very low influence on the proposed project plan. The fourth and last stakeholder is the investors which play a major role in the sustainable production of the project plan. Investors make an investment by which the project plan determines the outcome. The capital they invest in the project outcome decides the future availability of the project.
In the matter of future availability, the stakeholder called the investor decides the sustainability of the project that is focused on creating a smart city OS. In the determination of the future project work, it is relatable to the stakeholders. In the creation of a sustainable project plan, investors play a key role in this factor. They have their own strategy to contribute to the project plan outcome.
(Figure 1: Stakeholder matrix)
(Source: Self-Developed)
Task 3 – The Project Triangle
A project triangle is considered to be an essential element that determines the efficiency of a project. This project triangle refers to the parameters that are being used in the development of this project which is focused on building a smart city. Parameters include time, cost, scope, and quality.
Task 3 – The Project Triangle (PM parameters should be mentioned ie, time, cost, quality, and scope)
This report states the PM parameters required in a project triangle in the context of “Smart City Hull” in the UK. The smart city hull is the most popular nowadays. As per the views of Ang et al. (2018), this type of architecture is full of technologies that facilitate the life of the people of techno lovers. The PM parameters consist of four prime aspects: cost, quality, time, and scope. These four aspects are the base of a smart city hull.
A smart city means a city consisting of all necessary services available in one place. This era is a techno world, which is why the new generation wants all the essential things close to them (Anthopoulos et al. 2019). This has a deep impact on the project triangle in a development plan such as smart city hulls in developed countries of the world. The UK is one of the most developed countries in the world.
The requirements of a man can be fulfilled by this smart city hull. However, the basic needs of a person are clean drinking water, electricity, home appliances, good Waste Management facilities, good Air Quality checker Sensor, Technology of Gunshot Detection, efficient Traffic Control Systems, and Street Lighting. The role of the project triangle in building a smart city is very important.
The project Triangle management includes the four prime attributes of the PM parameters. The PM parameters of time, cost, quality, and scope play a vital role in the formation of a smart city hull in the UK. As per the recommendation of Bajaj et al. (2020), this smart city hull is currently the most used type of architecture in the UK currently.
At the time of planning a smart city, these all are the main factors that affect the process of the formation of this project. This project triangle word means itself as a combination of three elements. Time management is a very important part of any planning and the execution of the planning of a task ( Bellini et al. 2018). The cost of a project is one of the essential parts of planning smart city housing in countries such as the UK.
The quality of used materials in the project of smart city hull is necessary to be high level. The scope of the project is also a very important part of project triangle parameters. These all elements help in building a smart city that facilitates the life of the people of that place.
The UK is one of the most developing countries of the world so it means that the cities of the UK are smart and becoming smarter than before. The cost of a project always needs to be estimated as per the requirement of the project. As per the views of Anthony, 2021, the raw materials that are used in the projects are collected by the nearest suppliers so the cost of the materials becomes less due to the reduced logistic cost.
The technologies used in the project should be the latest and easily accessible in the local market. The furniture used in the project should be manufactured by the local cart painters so it helps in increasing the empowerment of the local manufacturers of the country this benefited the project in two ways (Caird. 2018).
By doing this the empowerment of the local laborers increased. The quality of the used materials should be very high this makes sure the life of the smart city is long-lasting. The scope of this smart city project is very high in the 21st century (Cowley and Caprotti. 2019).
This time is considered a techno world; the prime requirement of the people of this time is full access to the basic or advanced needs to be fulfilled in less time and less effort. These all points should be kept in the mind of the planner of the smart city hull (Chen and Chen. 2018). All the team members of the planning committee should be aware of these essentially required parameters.
Task 4 – Managing Finances
As per the report, the task of managing finances in big projects such as “Smart City Hull ” is very very crucial for the completion of the project in the given time as per the terms and conditions of the project plan drafted by the planning committee. As per the views of Hakak et al. (2020), there are three most suitable and preferred methods of managing funding in big projects such as smart city hull: debt capital retained earnings and equity capital. With the help of these three methods, the project planning committee can raise its capital (Haque et al.2022).
By using retained earnings the companies without owing anything with the help of shareholders can increase profits. As per the opinion of Hartawan et al.(2020), companies can increase their debt capital by lending from lenders. They can also borrow debt from the corporate as bonds.
There are some different presents in the market such as “pooled finance mechanism”, “municipal bonds”, “tax increment finances” and the other governmental schemes of the UK. By using all these methods managing the finance of this smart city will become smooth and simpler (Hu et al. 2019). With the help of the municipal bond, the project planning team can get financial support from the government in the form of a bond.
In the context of smart city housing in the UK, it can be said that managing the finances of a huge development plan such as a smart city is a very tough task to do. As per the recommendation of Kitimat et al. (2020), managing finances with the help of these tools and schemes is very stressful and hectic. This is a much-elaborated process to perform the management task of the financial aspect.
This part is considered the basis of this huge project planning of a smart city hull in the UK. The pooled financial schemes are such as commingled funds, mutual funds, real estate funds, limited partnership funds, group trusts, and alternative investments (Jo et al.2019). The process of distribution of pooled finance is supported by the retired board members or investors related to the project.
The investment vehicles in the pooled financing mechanism play a very important role in the management of the finance for the smooth completion of the task. As per the views of Juvenile Ehwi et al. (2022), there are schemes provided by the Government of the UK. Such as the “Pooled Finance Development Fund Scheme” (PFDF) which has been established by the Government of the UK.
The prime aim of the Government scheme is to assist “credit enhancement facilities to Urban Local Bodies” (ULBs) based on the worthiness of the scheme (Lai et al.2020). These tools of financial management in these huge development projects are very beneficial. These tools of financial management are very essential in the development plan of a smart city.
With the help of the “tax increment financing” facilities, the process of management of finance in smart city plans becomes easier. As per the recommendation of (Maye. 2019), this method of lending money from different types of sources is included in the process of tax increment.
In this process, the government put the burden of this lending on the shoulders of the citizens. This caused some time negative impact on the citizens for a shorter period of time. In the long term, the benefit of this smart city is enjoyed by the citizens of the country (Nilssen. 2019).
The help of applying municipal bonds as the tools of financial management in big development plans such as smart city hull in the states of UK (Silva et al.2018). In every country, some schemes are provided by the government of that particular country for the helping purpose
For these development plans, as per the views of Sánchez-Corcuera et al. (2019), these smart city plans are very important for every country’s development and growth of that particular country.
Task 5 – Risk Management within the Project
Risk management of any organization is one of the most important sectors in any business organization. The risk management of any organization plays a crucial role to protect their business from any critical issues, and challenges and grow up their business around the world. In the current era, the United Kingdom is trying to become a first smart city among the world.
There are more benefits to be a smart city and various sectors are being included in the smart city like lighting, traffic, mobility. This project is delivered by the technology company connexion and Cisco and this project is being implemented by the Hull city council of United Kingdom.
There are more advantages to use the smart city for the people of United Kingdom and this project will also help to highlight the importance of the smart city and for that rest for the world will gain more and more benefits for using the smart city. The Hull city of United Kingdom is trying to develop this city as a smart city around the world and this city is trying to become an illustration to the world (XIE et al. 2022).
The Hull city council also tries to develop the communication between the public, private sector employee, and the Hull City tries to give the better communication according to the various communities o0f the country. Besides, the Hull city also is trying to develop the internet connection on a long-range area in the United Kingdom.
The Importance of the smart city also helps to develop the communication among the people for growing up the various types of business sectors. This operating system will help to allow better business connectivity and to get the better facilities about the various types of internet devices. Now a days the internet is one of the most important thing to the whole world and it uses for growing up the various types of business.
The main goal of this project, which is being tried to implement by the Hull council of the United Kingdom is for increasing and enhancing the all types of data and sharing the all types of business related data in a proper and authentic way.
This type of development about the technology will help to give the better customer services in the health care service, traffic service, and several types of social management (ULLAH et al. 2022). The management of any organization also will be able to get the all types of benefits for implementing the new OS technology in the United Kingdom.
Growing up the business of any organization the authentic data must be needed for them and for that the evaluation of various types of technological and internet devices must be needed. Yet, there are some risks are available for implementing this type of project and these types of risks are related with various types of challenges and issues.
| Description of Risk | Solution | Impact | Risk Level | Probability Ratings | Status | Excepted Cost |
| Access of technology | The evaluation of internet devices must bring for the people | Negative | Medium | 7 | Active | $ 254 |
| Lack of interest rate from stakeholders | Must be given the better approach to the stakeholders | Negative | High | 8 | Active | $ 555 |
| Negative opinions | The management of the business organization should be given always positive opinions to the employee | Negative | High | 8 | Active | $678 |
| Negative Feedback from the user | The management of organization always try to give the better service to customers | Negative | High | 8 | Active | |
| High Cost | The council of UK has to try to complete the project in low cost | Medium | 8 | Active | $895 | |
| Legal Problems | The council of UK should try to implement the all ideas in authentic ways | High | 7 | Active | ||
| Technological challenges | The technology company always try to prevent the all challenges | High | Active | |||
| Software problems | The management of organization should try to overcome the all software problems | High | Active | |||
| Traffic Problem | The council of Hull city should try to prevent the traffic problems | Medium | Active |
Table 1: “Risk Register”
The above table identified the various types of risks and their impact level on this project.
According to this risk, register table it can be said that there are various types of challenges and issues will be faced by the Hull city council during implementing the OS technology to make the smart city. The smart city will help to the every business organization to conduct their business ideas for growing up their business around the world.
Yet, for some risks, this project can be affected by implementing the high technology in this project. Being a high technology any business organization can face some technological challenges like hackling, inauthentic existence of malware and more challenges.
Beside, No interest from stakeholder is a main problem for the every business organization. Lastly, it can be said that the Hull council of Uk can maintain this importance of project then the United Kingdom will be able to be a first smart city around the world.
Task 6 – Conflicts and Negotiation
There are various types of conflicts can be faced by the hull city council and the technologies company like Cisco (ROZMAN et al. 2021). The six types of conflicts are tasks conflict, value conflict, relationship conflict, creative idea conflict, leadership conflict, and work style conflicts.
Task Conflict
The task conflict is related with interdependence and this type of conflict will be faced to implement idea for doing any project. The employees of the company who is not able to complete his work within deadline with his other employees then he can be faced various types of problems and the conflict will be occurred among the all employees inside the organization and for this type of conflict the management of organization would not be able to retain their employees.
Value Conflict
The Value conflict also exists inside the organization and for that, the employees of any organization can be a sufferer. Many times the management of the organization does not give any importance to their employee for their work and for that, the conflict between the employees and the management of organization will be occurred inside the organization.
The management of any ortgani9zation should always try to give the importance and reward for their work. On condition that the management of the company does not give any importance their employees then the employee cannot be able to gain any motivation from the management of the organization. Without any motivation, the employees will be lost their workflow and for that which will not beneficial for the organization and their management.
Relationship Conflict
Sometimes the relationship conflict between the management of the organization and their employees can be occurred inside the organization and for that the organization can be sufferer and they will not be able to increase their business growth around the world. The relationship between the management of the organization and the employees always should be happy.
Then the all employees of the organization will be able to diligent for their organization. Otherwise, the management cannot retain their employees to grow up their business globally. Besides, sometimes the relationship among the employees is not beneficial for the company, which can be hampered by this conflict. It can be said that this type of conflict can be hamper the work culture of any organization.
Creative Idea Conflict
Creative idea must be needed for implementing various types of project and it helps to grow up the organization around the world. During implementing the creative ideas, the conflict can exist among the employees and management of the organization.
Many employees try to implement their new ideas but other employees do not like this idea then various types of problems can be faced by the employees of the organization. Besides, during implementing the creative ideas some problems are created by the management of the organization and the employee can be sufferer for that.
Reaching in a high position the management should always collaborate with their employees and try to implement the new ideas. In this way, this type of conflict can hamper the work culture inside the organization.
Leadership Conflict
Leadership conflicts are one of the most important things inside the organization and there are various types of leadership conflicts are existed inside the organization and for that the employee can lost their motivation for working in the organization (KALIA et al. 20220.
Style of leadership of every leader of the organization is separate and for that sometimes many employees can be sufferer.
Work Style Conflict
There is work style conflict exists inside the organization and for that the organization cannot be able to spread their business growth around the world (BATMETAN et al. 2022). The work style of every employee can be different and for that the conflict among the employees of the organization can be hampered the work culture of the organization.
The management of the organization should always try to prevent these types of conflicts for growing up their business around the world. It helps to the management of the organization for retaining their employees.
Task 7 – Teamwork
In this report, the main focus is given on this part. However, this part of the report consists of the concept of teamwork. As per the opinion of Tong et al. (2021), the role of teamwork in a “Smart City Hull” development plan is very important. This part of the project is very crucial for the good execution of the project. Teamwork is a key that provides success to the owner of the key.
That is why this is very important for everyone to be a good teammate in the team and the team leader should be always a capable person who can guide and supervise the task of the whole team member unabashedly.
There some qualities of a good team leader such as good command of communication skills, high level of preferences, consistent, hard worker, positive attitude, pressure handling, quick problem solving, fast decision making, good time management, and ethical (Yigitcanlar and Kamruzzaman. 2018).
These all are mandatory skills required to be fulfilled by a person to be a team leader. These all qualities enable a person to be a good team leader. As per the recommendation of Yigitcanlar et al. (2022), only a leader can know how to manage the unity and integrity of the team by treating all the team members equally.
This report stressed the importance of teamwork in the successful execution of a task. As per the opinion of Zhou et al. (2021), for the successful completion of any task, good team management is required. A man can perform well in a group rather than doing the task alone. When it comes to the topic of huge development plans such as the smart city hull in the UK.
This is very important to all the people who are engaged in this development plan and should become a team and act like a team until the successful execution of the smart city plan.
These development plans are a very big task that includes more than 12 industries together to complete this project. In this smart city development plan technology department, rural and urban development department, water supply department, drainage department, health department, environmental department, human resource department, electricity department, architecture department, interior designing department, hardware industry, and more on (Žofčinová et al.2022).
All departments work in a team to complete the project of the smart city plan. That is why it is important for the successful completion of this project to maintain good teamwork among all the team members.
Teamwork is an important factor in building up a project successfully. There are a number of ways that help in the management of projects in a better way. The implementation of these strategies can be helpful for the management of teams. Organizational behavior is an important factor for the better management of an organization.
Organizational behavior has an important role in shopping the human resource management of the organization. A good team can be productive for better performance. This helps in getting a successful outcome for the organization as well as the team. There are a number of ways this behavior can be implemented in the organizational structure.
This can lead to better management of the team as well as its performance. The necessary part to remember is to engage all the members to get a better outcome for the organization. There are a number of facts that helps in the better management of the organisation.
Diversity in a team plays a very important role in the appropriate execution of the smart city project in the UK. In a smart city plan the diversity in the team affects the task very deeply. The diversity among the team has a positive impact on the work performed by the team. Diversity in the peoples helps in creating a wide range of perspective and understanding level to analyze any situation.
Conclusion
In this project, it can be said that the smart city must be needed for the world and the Hull city of United Kingdom display their idea by using the various types of technologies and internet devices and implementing this project the people of United Kingdom will be very beneficiate.
Yet, there are some threats and challenges can be occurred by the various types of technologies. The council of the hull city should maintain the all protocols, rules and regulations for implementing the project in an authentic way. The people in a team come from different areas, backgrounds, capabilities and qualifications. Peoples from different places can help the team to learns in things
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| Tasks | Self-evaluation |
| Task 1 | I have understood the skills that are needed for a project manager to develop a sustainable project |
| Task 2 | I have gained knowledge about the stakeholder matrix. |
| Task 3 | I have learned about the project triangle i.e. cost, money, scope and quality. |
| Task 4 | I have gained knowledge about the management of finance. |
| Task 5 | I have accessed the risk factors that are connected with the development of this project. |
| Task 6 | I have identified some conflicts and negotiations regarding this project. |
| Task 7 | I have acknowledged the effectiveness of teamwork that works behind a project plan. |
