BCO2000 Business Process Modelling Assignment Sample
Here’s the best sample of BCO2000 Business Process Modelling Assignment, written by the expert.
Answer 1
The most common type of organizational structure is the functional structure. In regards to this, the organisational structure is evolved with the reason to carry out the work in a systematic manner.
Advantage and disadvantage of the mention structure that are as follows:-
Functional organizational structure:-
Merits:-
- Staff is managed easily due to person is put with same speciality that can assist in performing the work.
- This structure contributes towards the efficiency and productivity in a way that expert in functional area could perform tasks with high level (Dieleman & Boddewyn, 2012).
- Functional structure is quite easy to understand so the chances of misunderstanding are less.
Disadvantages:-
- There is lack of teamwork exist in the functional structure as it may difficult to work with other units. For instance, there is project which demands to working of different division then units show the unwillingness to coordinate with each other.
- Another disadvantage of functional organisation structure is to make an control due to large organizational structure. As business get larger then it creates difficulties to hold control over the different functional areas.
- It is quite complex activity as individual get confuse who is responsible and to whom has to report.
Therefore, these are the advantage or disadvantage occurs at the implementation of structure.
Answer 2
Functional information system is considered as a system which provides information regarding to any specific group of activities. Based on this, the information is summarized in order to control such activities. On the other side, ERP software integrates these various functions into one system then forward to entire organisation. Basically, ERP is sharing database which provide support to various functions (Laudon & Laudon, 2016).
Both the system contributes value to organisation in the form of collect information of particular topic and then integrates it into one complete. Furthermore, this information is circulating to different departments. These practices help to achieve the goals and objective.
Advantage and disadvantage of each system:-
| Basis | Functional information system | ERP system (Enterprise Resource Planning) |
| Merits: | · Effective Communication,
· cost effective (Upadhyay et al., 2011) |
· Advanced e-commerce integration
· Business intelligence |
| Demerits: | · Unemployment and lack of job security
· Security issue |
· Indirect costs
· Less customization |
Answer 3
The main difference between a function and process view is that if optimization occur at functional unit then it might affect another function while optimizing of business processes helps the organization to perform better in a effective manner (Xu & Wang, 2011).
The process view is important because it is fundamental tool for carrying out the work successfully (Koch & Holthausen, 2015). It is found that right process assist in bringing the improvement which support to the goals and objectives. That’s why, process view has a high rank compare to function view.
Answer 4
Silo effect is considered when less information is flowing between groups of business unit. In a similar manner, the less interaction of different branches among the company would leads to reduced productivity. This effect can be eliminated with the ERP system because this system integrated multiple function of organization. It promotes the interaction and coordination among different business units (Bevc et al., 2015). For instances, ERP helps the different stakeholder to smoothly flow of information related to current project status, strategy, ethical practices etc. this eliminates the silo effect.
Answer 5
The following steps are used in this mechanism which is as follows:-
- Determine the invoices received by the departments should sent the accounts payable
- Determine the supplier set up request
- Review the invoice prior to submission
- Submitting the invoice to account payable (Moat et al., 2013)
- Make Payment
- Retaining copies of invoices
Answer 6
The major differences are that BOM is the base of setting up the production module of ERP system whereas product routing includes steps to manufacture the product (Tett, 2015). For example, it involves the raw materials, sub-assemblies and machinery etc.
Answer 7
Organisation must go to the following factors:-
- Sufficient resources
- Human resources skill
- Capacity of organization
- Organisation policies and procedure
Thus, these are the factors which company take into account when it decides to convert the planned order to production order (Ahmad & Cuenca, 2013).
Answer 8
In the case of Made to stock scenario, the customer requests or needs are fulfilled by the inventory. These products are customer products which have a monopoly in market. These products are stored till it does not come to an end (Engineer et al., 2012). On the flip side, in scenario of made to order, it is find that material which is marked to store at warehouse tend to be check by the algorithm method. Then only decide to store that material.
- The benefit that both concepts provide to customer is offer the product which they demands. It contributes towards fulfilment of needs while organisation gain benefits in the form of achievement high customer satisfaction (Yeates, 2011).
- Disadvantage is that there is high risk involve in this concept.
Answer 9.
The impact of globalisation on an organisation is in the terms of increasing competition, use of new and emerging technologies and transfer of knowledge and information. This has open new markets, opportunities to tap new target markets for the organisation. This has also led to technological adaptations for increasing productivity, gain access to locations with low labour cost, lower its cost of production, increase market share and to develop competitive edge over rivals. The phenomenon of globalisation has forced the organisation to change its organisation structure, business strategy and operations to cope with changes in business landscape and to remain profitable in the competitive global markets (Baylis et al., 2017). The organisation responses to globalisation is seen as organisation plans its business expansion in different geographical locations and developing workforce competencies to competes in new business environment. Moreover, the organisation has diversified its management to form a more culturally oriented management and work teams to strengthen its presence in the global markets. The organisations are providing incentives to support innovation and practise of knowledge management across the organisation (Bock et al., 2012). The organisation are working in collaboration with governments and policy makers for handling issues related to international trade, protection of intellectual property, trade regulations, etc.
Answer 10.
In the SAP environment, a product having several views means that it will be verified from different business processes. When the order is placed for a product, the data will be recorded and pulled into the procurement process. Here, the system will view and verify for the availability of the products in the master data records. Also, the product will be verified for its availability with its designated supplier/ vendor to reach the fulfilment process. The product is also verified from the same source for its purchase history. Thus, a single product is being viewed several times from same source of master data from different business functions. The view is master data view for the product and its location and the product overview and the planning information view (Färber et al., 2012). The views are used to rectify any missed information or details for the product, to avoid order repetitions and to know and track resources being used, product location and planning of different products.
Answer 11.
Master data provides data related to significant business information such as vendor information, employee and customer data, material information, etc. It provides reference form of data to assist in business functions such as purchase and sales. This data is remains stable and is changed occasionally.
Organisational data is a specific form of master data (Wolf and Yamada, 2011). It includes the data elements related to organisational structural units such as information about warehouses, distribution channels, sales and other strategic business units, plants, etc. This data is not changed frequently and remain fixed.
The transaction data in SAP environment provides data for day to day transactions of business activities. It includes data related to finances, purchase or sales records, payment records, etc. This data is not fixed and is changed over small duration of time which makes each transactional data unique (Lee et al., 2013). This date is traceable as it draws information from master and organisational data.
Answer 12.
The common material types in an ERP system are:
ROH (Raw materials): The materials are purchased externally via suppliers and vendors. These materials after procurement are processed and hence, cannot be sold to the customers. These material types do not have sales data in material master record. Such materials are tubes, tyres.
HALB (Semi-Finished goods): These materials are either produced through raw material processing (in-house production) or obtained through sub-contracting (externally procured). The processing of semi-finished goods material gives finished goods. The material master record contains data for purchases and work schedules (Färber et al., 2012). For example: assembly of car components.
FERT (Finished goods): These material types are manufacture in-house by the firm from semi-finished and raw materials. These cannot be externally procured thus, material master record do not have purchase data for finished goods material (Ahmad and Cuenca, 2013). For e.g. Car
HAWA (Trading goods): These materials are purchased externally that are not processed by the firm and can be sold to the customers. Thus, the material master record includes purchase and sales data for such material type. For E.g. Car fragrances
References
Ahmad, M. M., & Cuenca, R. P. (2013). Critical success factors for ERP implementation in SMEs. Robotics and Computer-Integrated Manufacturing, 29(3), 104-111.
Baylis, J., Owens, P. and Smith, S. (Eds.)(2017) The globalization of world politics: An introduction to international relations. UK: Oxford University Press.
Bevc, C. A., H. Retrum, J., & M. Varda, D. (2015). New perspectives on the “silo effect”: initial comparisons of network structures across public health collaboratives. American journal of public health, 105(S2), S230-S235.
Bock, A. J., Opsahl, T., George, G. and Gann, D. M. (2012) The effects of culture and structure on strategic flexibility during business model innovation. Journal of Management Studies, 49(2), pp. 279-305.
Dieleman, M., & Boddewyn, J. J. (2012). Using organization structure to buffer political ties in emerging markets: A case study. Organization Studies, 33(1), 71-95.
Engineer, F. G., Furman, K. C., Nemhauser, G. L., Savelsbergh, M. W., & Song, J. H. (2012). A branch-price-and-cut algorithm for single-product maritime inventory routing. Operations Research, 60(1), 106-122.
Färber, F., Cha, S. K., Primsch, J., Bornhövd, C., Sigg, S. and Lehner, W. (2012) SAP HANA database: data management for modern business applications. ACM Sigmod Record, 40(4), pp. 45-51.
Koch, W., & Holthausen, M. C. (2015). A chemist’s guide to density functional theory. John Wiley & Sons.
Laudon, K. C., & Laudon, J. P. (2016). Management information system. Pearson Education India.
Lee, J., Muehle, M., May, N., Faerber, F., Sikka, V., Plattner, H. and Grund, M. (2013) High-Performance Transaction Processing in SAP HANA. IEEE Data Eng. Bull., 36(2), pp. 28-33.
Moat, H. S., Curme, C., Avakian, A., Kenett, D. Y., Stanley, H. E., & Preis, T. (2013). Quantifying Wikipedia usage patterns before stock market moves. Scientific reports, 3, 1801.
Tett, G. (2015). The Silo Effect: Why putting everything in its place isn’t such a bright idea. Hachette UK.
Upadhyay, P., Jahanyan, S., & Dan, P. K. (2011). Factors influencing ERP implementation in Indian manufacturing organisations: A study of micro, small and medium-scale enterprises. Journal of Enterprise Information Management, 24(2), 130-145.
Wolf, F. K. and Yamada, S. (2011) Data Modeling in SAP NetWeaver BW. Germany: Galileo Press.
Xu, T. B., & Wang, J. Y. (2011). Bill of Material mapping technology based on process management. Computer Integrated Manufacturing Systems, 17(9), 1913-1920.
Yeates, T. O. (2011). Nanobiotechnology: protein arrays made to order. Nature nanotechnology, 6(9), 541-542.
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