BSS060-6 Digital Management Assignment Sample
Module code and Title: BSS060-6 Digital Management Assignment Sample
Introduction
Digital management is an important part to manage project working processes that help to manage deliverable quality effectively. The current project is focused on a “digital management conference project” in “Digital Delivery Magazine Company” that is based on a conference meeting in the UK about marketing process development.
The purpose of this study is to analyse the proper project management approach for the DDM Company “Digital Management Conference project” to manage this project work accurately. In this business, this organisation focused on raising their profit, marketing process, cost estimation and subscription development process to deliver this conference in the UK with success. This study highlighted DDM project management planning, project risks and many more factors that help to improve deliverable quality effectively.
Project overview
The current project is based on the “Digital Delivery Magazine Company” that is arranging a conference in the UK based on a hybrid medium. As inspired by Koch and Schermuly (2021), during the Covid-19 situation, communication processes based on virtual systems became normal. The core topics of this project include AI, cyber security, data analytics and reporting, online commerce and customer service maintenance.
Therefore, this project has the scope to improve the uniqueness of meeting and communication systems based on hybrid systems including both virtual and face-to-face communication. The budget of this project is £350,000 which is maintained by the project financial manager of the project.
Project Objective
- To analyse DDM company digital conference projects to improve mapping and planning of projects that help to improve deliverables.
Expected Benefits
In the present project, opportunities to manage a unique system of conferences are obtained that provide benefits to improve the worry of Covid-19 (Muthotho et al. 2021). Along with the success of this project, DDM can improve their customer reach which helps to manage its business growth also. This project contains benefits to the DDM business of better reputation that helps to gain more projects in future. This project contains benefits for the audience, as they can improve core knowledge in technical tools and use development including cyber security, AI, and online commerce.
Estimated Cost
| Project activity | Estimated Cost (£) |
| Project planning | £50000 |
| Mapping and designing of activities | £30000 |
| HRM and resources management | £65000 |
| Event planning, designing and requirements maintenance | £45000 |
| Execution | £130000 |
| Monitoring and control | £10000 |
| Risks mitigation and security maintenance | £20000 |
| Total cost | £350000 |
Table 1: Total project cost
Estimated Timescale
In this “Digital Management Conference project”, the timeline is estimated to be from 25th April to Oct 2022.
| Activity ID | Activity list | Timeline (in days) |
| 1.0 | Initiation | 51 days |
| 1.1 | Collection of information about the conference to maintain sharing operations | 17 |
| 1.2 | Taking permission from all participants | 20 |
| 1.3 | Organising events | 1 |
| 1.4 | An organising meeting for the conference | 13 |
| 2.0 | Planning | 69 days |
| 2.1 | Financial and resources plan | 25 |
| 2.2 | Activity management plan | 29 |
| 2.3 | Risk register implementation | 15 |
| 3.0 | Implementation | 6 days |
| 3.1 | Virtual conference | 2 |
| 3.2 | Verbal conference | 1 |
| 3.3 | Hybrid mode conference | 3 |
| 4.0 | Closure | 3 days |
| 4.1 | Providing knowledge based on digital technology and communication | 2 |
| 4.2 | Gathering feedback from participants | 1 |
Table 2: Timeline
Major Assumptions & Constraints
Assumptions
- Each of the events can be managed properly based on the uses of communication technologies, such as virtual, verbal or hybrid communications.
- The conference events help participants to improve their knowledge about technologies to improve digital systems and tool utilisation
- The gathering process in verbal conferences helps in sharing information about digital marketing and digital technologies through DDM.
Constrains
- In a digital management conference project, quality of performance needs to be achieved according to specifications.
- Cost estimation procedures help to develop financial movement and cost structure.
- The schedule management process creates an activity list to organize all tasks management processes.
Assumption and constraints of a project help improve quality and control changes within management conferences based on needs (Fumagalli et al. 2020). In a digital conference project, assumptions and these constraints help to reduce complications from conference projects.
Project plan
Communication plan
| Description | Communication objective | Frequency | Medium | Target audience | Owner |
| Virtual communication through Skype or any other video calling application | To control overall project progress based on cost estimation and planning | Once a week | Conference | Financial management team | Digital Delivery Magazine |
| Verbal communication | To present in-depth information and working process control knowledge | Daily or once a week based on the situation | Conference | Operational management team | Digital Delivery Magazine |
| Hybrid communication | To develop a relationship between all the stakeholders to manage collaboration in this digital conference project work | Quarterly | Conference | Suppliers, employees, managers, technical experts and others | Digital Delivery Magazine |
Table 3: Communication plan
Work breakdown structure
Figure 1: WBS structure (Source: Created by author)
Network analysis and critical path
Figure 2: Network diagram
This network diagram is based on the planning and scheduling of a digital conference project that helps to manage the progression process of the project. From the support of this diagram, measurements of upcoming situations on this project are observed that help to manage the project scope (Soe and Htike, 2018).
Critical Path: Collection Taking permission Meeting Financial plan Activity plan Risk register Virtual conference Verbal conference Hybrid conference Gathering feedback.
Risk register
| Ref. | Date raised | Risk description | Probability | Impact | Risk rating | Managed response | |||
| Action | Responsibility | Review date | Review comment or status | ||||||
| 1 | 23/05/2022 | Lack of time management | 3 | 4 | 12 | Uses Gantt chart or other scheduling methods | Operational and Project manager | 26/05/2022 | Open |
| 2 | 12/06/2022 | Financial risks | 2 | 2 | 4 | Cost estimation with proper knowledge of the financial manager | Financial and project manager | 13/06/2022 | Close |
| 3 | 23/06/2022 | Challenges to managing scope | 5 | 4 | 20 | Reorganising the tasks or arrangements according to needs | Project authority | 25/06/2022 | Open |
| 4 | 12/10/2022 | Technical risks during the conference | 4 | 3 | 12 | Recruit a technical expert to manage the technical development process | Technical expert and assistance | 16/10/2022 | Open |
| 5 | 20/08/2022 | Issues to manage events | 2 | 5 | 10 | Event management planning development | Event and project manager | 25/08/2022 | Open |
| 6 | 28/05/2022 | Issues to manage knowledge and innovation | 3 | 5 | 15 | Improve knowledge about project deliverables to all stakeholders | Project manager | 30/05/2022 | Close |
Table 4: Risk register
Conclusion
In this study, knowledge based on project development with appropriate planning is obtained. For creating a proper plan, a project target based on an objective is possible to manage for a digital delivery conference project that helps to manage all arrangements effectively.
Reference list
Muthotho, I.J., Otsiulah, W.N. and Sikolia, G.S., (2021). Corporate communication strategies: Differentiation strategies and corporate communication plan for dissemination of disease surveillance research outcomes at Kenya Medical Research Institute. Journal of Development and Communication Studies, 8(1), pp.99-124.
Soe, P.H. and Htike, T.M., (2018). Critical path analysis programming method without network diagram. In MATEC Web of Conferences (Vol. 192, p. 01027). EDP Sciences.
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