BSS060-6 Project Management Assignment Sample
Module code and Title: BSS060-6 Project Management Assignment Sample
Introduction
Researchers identified that project management became an “integral component” of business purposes as it helps in permitting business ideas and its operations steadily within particular “demographic characteristics”. It ensures profitability and productivity within the digital management conference project conducted by “Digital Delivery Magazine” based on the given case study.
Researchers found that there is an intense rivalry in the target market within an enormous industry at the various levels such as international, national, and regional. Apart from these, digital management conference projects seek to execute successful strategies in order to accomplish the business prosperity of Digital Delivery Magazine.
The research study has contemplated the case of the Digital Management Conference project that has planning to meet the project objectives. Analysing the given case study, researchers identified that effective project management theory and methodologies can help them in the successful implementation of the project.
Therefore, researchers adopted “Agile Project Management” as its PM Theory and “Prince2” as the PM Methodology in this research. It helps in defining, planning, and delivering effective projects in the specific business domain or industry. It also supports scoping the project carried out by Digital Delivery Magazine with the appropriate PM techniques and tools to design the project with the objective of bringing it to effective completion.
Discussion
Critical appreciation of “project management theory” and methodologies
Researchers used PRINCE2 or “Projects IN Controlled Environments” in this research. According to the views of AbuKhamis and Abdelhadi (2022), “Prince2” is a method of project management that helps in enforcing the requirement in order to segment the accountability of a project between project management and the board. While the responsibility of the board is to bring in the needed resources and concentrate on “business justification”, the “project manager” deals with all jobs and carries out the workgroup on a regular basis (Al Maamzi and Tawfik, 2022).
In this research, the PRINCE2 Method can contribute to better regulation over the resources, defined team responsibilities and roles, increased risk management, an emphasis on the final product and the customer, and a “consistent style” to organize plans and review cycles and controllable phases of project management. Those offerings become effective in the digital management conference project carried out by Digital Delivery Magazine based on the given case study.
Researchers found that methodologies of project management are a set of leading processes and principles used to plan, execute and manage projects (Bjorvatn, 2022). Therefore, the methodology researchers select determines how the digital management conference project is completed and prioritized.
As illustrated by Al-Marri and Pinnington (2022), activities in project management occurred on an informal and ad-hoc basis for several years with its origin in military defense, construction, engineering, and management conference projects. On the other hand, the “PRINCE2” PM methodology for workplace management is all about identifying the superior path to execute, plan and initiate projects conducted by Digital Delivery Magazine according to the given case study.
Researchers also used “Agile Methodology” within the business operations associated with the digital management conference project carried out by “Digital Delivery Magazine”. As commented by Brioso and Calderon-Hernandez (2022), agile help in permitting a business entity to perform in short bursts on each specific deliverable.
Therefore, it is an effective framework for initiating the digital management conference project through different tasks mentioned in the Work Breakdown Structure analysed in Assignment 1 of this research. De Waard and Jori (2022) cited that work groups of Digital Delivery Magazine expected to have those particular deliverables finished. For that reason, it permits them to calibrate their concentration, pivot when a consumer changes mind in the continuation of a project, and transform priorities as feature needs transform and expectations.
Defining, planning, and delivering effective projects with Project Management tools
Demonstration of the methodologies and theories of project management based on the digital management conference consists of the process of PM. According to the views of Dounavi et al. (2022), the project management procedure mainly includes four parts that come after by each business entity while making the project commencement. Therefore, these vital stages are the phases of “project initiation”, “project planning”, “project execution” and “closing the project” in order to ensure effectiveness.
- Project Initiation
The project team of Digital Delivery Magazine works the fundamental activities in the digital management conference project since the start of the “project management implementation” based on the given case study. As cited by Ebina Justin and Joy (2022), making a potentially successful connection with the end-user can assist a business in order to accomplishing higher revenue and growth. On the other hand, an initial plan of the digital management conference project requires to be focused on fundamental objectives, goals, and opportunities. These can be supportive in order to make the project group order to manage the various segments in the Digital Management Conference project.
- Project Planning
It is mandatory to add dynamic ideas such as feasibility, available substitutes, and project scope in order to prove the workgroup to make recognition of the insights and complexity of the project within the basic project planning stage. Gudas and Noreika (2022) illustrated that a “work breakdown structure” is helpful for the preparation that consists of functional support to the team to achieve collective objectives and goals within a particular time scale. Therefore, researchers provided and analyzed a “Work Breakdown Structure” in the part-1 section of this assignment for project planning.
As recommended by Zohrehvandi (2022), the creation of a resources plan and resources estimation is needed for project planning. Besides these, it will assist the work group to commence their performance without confronting any “problematic results” measurably. On the other hand, the development of a major routine is mandatory to make that can be a “driving force” to achieve effectiveness in setting aims as well as securing a “target time phase” to initiate the work and completing delicately.
- Project Execution
Researchers found the supervisors and project manager of Digital Delivery Magazine conducted a responsible plan and duty for the implementation of the fundamental project plan that include training and segmenting new roles within the workgroup, obtaining resources, achieving the project needs within the “timescale” and also continuing a “strict quality check” of those deliverables in project based on the given case study. As stated by Kalff (2022), it is important to observe the progress of the project in order to set restrictions against the “timescale” of the “project plan” while executing the “Gantt Chart” to support the workgroup while finishing the digital management conference project.
According to the views of Zhou (2022), different changes can be contemplated to carry out through the authorization to complete a given job within a particular “time frame” based on the case given study. Apart from these, the project team of DDM is required to involve with appropriate communication between each team member and the sectoral process must be required to share “attainable information”.
- Project Closing
The project is ultimately finished, and all interested stakeholders are being alerted and all the documentation and paperwork are performed to terminate different contractors associated with the project within this stage. Muhammad et al. (2022) illustrated that the conduction of “post project reviews” completed to measure the weakness and strengths along with the process of project management and specify the rest of the “functional issues” associated with the project development.
Apart from these, all contractual terms being delivered and checked along with the appropriate framework of “project management” within the “digital management conference project” conducted by “Digital Delivery Magazine”.
Application of “Project Management tools” and techniques in “Digital Conference Project”
Researchers used project management “tools and techniques” in order to “define, plan and deliver” effective projects at the Digital Management Conference. The techniques and tools executed in demonstrating functionality within the “project management” of Digital Delivery Magazine in order to finish the motives of the project are below:
- Estimating the gross budget to finish the project effectively.
- Evaluating the risk magnitudes and assessing its consequences within the “project management”
- Designing a “Gantt Chart” to observe work progressions.
- Developing a “Work Breakdown Structure” to ease the project tasks.
- Appointing effective workgroup members to make “high-performance teamwork” on the basis of project routine.
- Concentrating on the requirements of consumers along with making capable opportunities to cope with consumer satisfaction.
- Connecting the goals and collective objectives of the project with the needs of shareholders and the organization
Using “Agile Project Management” Methodology
Researchers found that “Agile Project Management” helps in confining a set of “iterative approaches” to make guidance and planning for various project procedures in digital management conference projects. Muhammad et al. (2021) stated that “agile project management methodology” greatly appreciated by the corporate industry due to its capability to answer, “uncertain issues” during the project management course within a “single development cycle”.
Researchers demonstrated that the execution of “project management tools” is mandatory to achieve the objective of this research in order to meet particular business goals for Digital Delivery Magazine. Therefore, it confines the approach of “Agile Project Management ” in order to ensure “productivity” and to accomplish the objectives within the provided routine while ensuring the job implementation in a liable manner. Therefore, it helps in elaborating a sprint approach that supports breaking a project into sprints or small cycles and being able to embrace the associated uncertain changes made to achieve the project.
Analysis and evaluation of the use of “project management methodology” in the case study project
Survey has been carried out by the Digital Delivery Magazine in order to arrange effective knowledge and data as components of the execution and planning phases of the “Agile Project Management”. Nadeem et al. (2022) cited it has been executed as a “standard methodology” in order to amplify “operational performance” and to minimize the magnitude of the risks within the “systematic framework” of a project. On the other hand, two techniques have been made by the researchers in order to gain the capable results in the percentage form between two technologies to discuss the contrasts between agile planning index and normal planning index.
The survey method conducted by the researchers consists of the “Agile Planning Effort Index” which is the “gross effort” spent on planning after the “planning phase” and the “Planning Effort Index” which is the gross effort spent on the “planning phase” in “person-days”. According to the views of Plattfot (2022), various associated information arranged after observing the progress of performance in the given job. Meanwhile, these methodologies deliver the contrasts between the indexes of effort.
Project scope and proper “tools and techniques” of project management
Work Breakdown Structure
Researchers found that WBS is an “inevitable segment” of the “project management system” as it permits segmenting a great project into smaller segments that assist the connected project groups to accomplish the project in a “systematic way”. As commented by Reiff and Schlegel (2022), this methodology of systematic work breakdown also affects to reduce happening errors within the process to foster project productivity.
Additionally, it also supports enhancing “handful performance” and monitoring teamwork within “sectoral members”(Zavyalova et al. 2020). Therefore, this “systematic research document” permits to breakdown “work structure” delivered below, has assisted to accredit the proportion of the efficiency and functioning to complete the project vitally.
Gantt chart and Risk Register
Researchers identified that Gantt chart is a basic assessment of task scheduling that permits determining project planning and project time-scale. Rodríguez-Rivero and Ortiz-Marcos (2022) stated that it permits measuring working procedures within a particular period to finish a project. It also permits adding extra actions within the “structural drawings” in order to highlight a simplified form working procedure routine. On the other hand, the “risk register” is an “innovative assessment tool” that assists to measure the magnitude of risk within the “digital management conference project” carried out by Digital Delivery Magazine.
Activity List
Researchers identified that an effective list of activities helps in enclosing different significant aspects of current projects that are mandatory to incorporate proper jobs to be performed. As commented by Sane (2020), the various actions mentioned on the “activity list” are mentioned and notified in order to emphasize proper practices of business. In the current project of Digital Delivery Magazine, the list of activities helps in delivering to demonstrate the various activities within the “systematic framework” of “Agile Project Management”.
Budget Plan
Researchers identified that a budget plan in project management helps in confining systematic statistical and empirical values of financial fluidity that consist of different significant steps such as the expenditure cost, revenues gained, and amount earned for the purpose of business operations in organizations.
As stated by Soares et al. (2022), setting an efficient plan of budget in order to incorporate different connected expenses within the process of project management can assist to ensure the “utmost performance” of the plan. The “budget plan” exhibits an “estimated proposition” of the needed amount, which is 350,000 GBP for the digital management conference project based on the given case study. The budget plan provided in the first part of this assignment.
Communication Plan
Researchers found that a communication plan helps in confining a set of “policy-driven approaches” that are constructed to deliver mandatory data to the stakeholders of the business entity. On the other hand, an effective communication plan consists of various significant aspects of business ideas such as particular knowledge. Suarez-Barraza and Miguel Davila (2021) commented that it intends to deliver an efficient recognition of the functional process and work of the project, process it assists a team to make communication with various workers to commence its works.
Conclusion
Researchers concluded that project management is immensely mandatory to prove different occurring business problems within the digital management conference product conducted by “Digital Delivery Magazine”. This is because it permits measures of risk that emphasize the business prosperity of “Digital delivery Magazine” and prioritize its functionalities in order to ensure profitability and productivity within the organizational setting.
Meanwhile, an analytical perspective of this research commented that the success of “agile project management” is “inevitable” and it plays a significant role in order to incorporating a deep understanding of different opportunities, scopes, and attributes as well as plan implementation within the organizational context of Digital Delivery Magazine.
It can be concluded that this research analyzed the importance of “agile project management” as well as “Prince2” methods of “project management” in the context of the Digital management Conference Project conducted by “Digital Delivery Magazine”. As a result, Researchers concluded that execution of “Agile Project management methodology” can be an efficient path to cope with the present scenario of Digital Deliver Magazine to conduct a digital management conference.
Recommendation
- Researchers recommended nailing down the details of the “digital management conference” project in order to build a strong foundation for Digital Delivery Magazine. This is because once the foundation placed then the remaining parts to conduct other things become convenient to proceed.
- Apart from these, it is recommended to listen and involve in the communication. This is because it is not only about speaking directly to the teams, but also the recognition of the complete message in executing the digital management conference project for “Digital Delivery Magazine”.
Reference List
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Bjorvatn, T. 2022, “Internal projects as strategic tools: an organisation-level perspective and a research agenda”, International Journal of Managing Projects in Business, vol. 15, no. 1, pp. 216-240.
Brioso, X. and Calderon-Hernandez, C. 2022, “Teaching Design Management tools during a pandemic: A Peruvian case study”, IOP Conference Series.Materials Science and Engineering, vol. 1218, no. 1, pp. 012036.
De Waard, E.J. and Jori, P.K. 2022, “Synthesizing extreme context studies in project management journals: introducing a time-based project management typology”, International Journal of Managing Projects in Business, vol. 15, no. 5, pp. 886-912.
Dounavi, L., Dermitzakis, E., Chatzistelios, G. and Kirytopoulos, K. 2022, “Project Management for Corporate Events: A Set of Tools to Manage Risk and Increase Quality Outcomes”, Sustainability, vol. 14, no. 4, pp. 2009.
Ebina Justin, M.A. and Joy, M.M. 2022, “Managing the most important asset: a twenty year review on the performance management literature”, Journal of Management History, vol. 28, no. 3, pp. 428-451.
Gudas, S. and Noreika, K. 2022, “Causal Interactions in Agile Application Development”, Mathematics, vol. 10, no. 9, pp. 1497.
Kalff, Y. 2022, “Managing projects as a mode of temporal ordering. Performative organising of time and temporality in projects”, International Journal of Managing Projects in Business, vol. 15, no. 1, pp. 82-101.
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Zavyalova, E., Sokolov, D. and Lisovskaya, A. 2020, “Agile vs traditional project management approaches: Comparing human resource management architectures”, International Journal of Organizational Analysis, vol. 28, no. 5, pp. 1095-1112.
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Appendix 1: PRINCE2 Methodology in project management
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