BSS060 Project Management Assignment Sample
Introduction
A project contains various elements that needs to be specified in effective way. There is a DDM company that has decided to do a virtual management conference. This is because of ease on covid 19 measures (Dawson and Dawson, 2021). So, a project has been undertaken by whose objectives are as follows
Project objectives
- To conduct a hybrid Digital management conference in Birmingham, England.
- To do conference to differentiate themselves from other.
- To cover on topics of data analytics, AI, cyber security and others.
Expected benefits
- The main benefit is project will help DDM to differentiate them in market.
- Also, through it they can attract more customers and also gain more subscription of magazine.
Estimated cost
Every project includes a cost on basis of which it has to be completed. Then, budget is prepared and allocation of resources is done. Hence, the budget of current project is £350,000. It is given as :
| Activities | Cost |
| Rent of venue | £115,000 |
| Speakers cost | £17,000 |
| Security services | £29,000 |
| Catering services | £25,000 |
| HR | £16000 |
| Other expenses | £10,000 |
Timescale
It is important to complete project on time. This is because if there is any delay in it then cost rises and also project goals are affected. In digital conference project it will begin in April 2022 and end in October 2022. So, total 7 months are there.
Assumptions
In project there can occur some assumptions which are unexpected. They can impact on project negatively (de Falco and Macchiaroli, 2020). However, the manager is responsible for managing assumptions by taking relevant measures. Thus, in present project assumptions are as below:
- The catering facilities are not finished in time at venue
- There are limited health and safety measures taken.
- There can occur technical issue in IT software and speakers.
- HR is not trained well enough to perform activities in project.
- There may be lack of funds or labour on venue.
- There are travel problems for guests to reach on venue.
- No proper arrangement of 500 guests at venue.
- Resources can be insufficient due to which project is not finished on time.
Constraints
Also, there are several barriers which may occur as well. It may be due to ineffective planning or any other critical situation. So, constraints are defined as:
- There can be delay in project because of any situation.
- The cost can rise because of delay in project (Mainul Islam and Faniran, 2019).
- At time of conference IT failure may occur or security issue can arise.
- There are improper arrangements of catering services at venue.
Communication plan
It is important to develop a communication plan. It is because it shows that what type of info is to be shared with whom stakeholders. Besides that, it will also show when and how many times info is to be shared. Hence, project manager is easily able to share info in effective and systematic way with stakeholders. Thus, the plan is mentioned as below:
| Description | Objective of communication | Frequency | Medium | Target audience | Owner |
| Communication type | What is trying to achieve | How often it happens | Method | Who will receive communication | Who is responsible |
| Event planning | Once in week | Through meeting | Project team, DDM director and stakeholders | Project manager | |
| Roles and responsibility | Daily | Through e mail | Project team | Project manager | |
| Project progress | Once in week | By e mail | Project team, DDM management and stakeholders | DDM director | |
| Ticket sells | Once in month | By e mail | Stakeholders | Project team |
WBS
The WBS is break down of entire project into hierarchal way. It gives overview of tasks to be done. This makes easy to proceed into project in step in step way (Rettig and Simons, 2018). In same way, for conference project WBS is
Partial activity of conference
| Task Name | Duration | Start | Finish | Predecessors |
| Planning | 55 days | Mon 11-04-22 | Fri 24-06-22 | |
| Preparing budget | 4 wks | Mon 11-04-22 | Fri 06-05-22 | |
| Selection of venue | 2 wks | Mon 09-05-22 | Fri 20-05-22 | 2 |
| Booking venue | 2 wks | Mon 23-05-22 | Fri 03-06-22 | 3 |
| Catering arrangement | 3 wks | Mon 06-06-22 | Fri 24-06-22 | 4 |
| Guest | 10 days | Mon 27-06-22 | Fri 08-07-22 | 4 |
| Guest list | 2 wks | Mon 27-06-22 | Fri 08-07-22 | 5 |
| Speakers | 10 days | Mon 11-07-22 | Fri 22-07-22 | 5 |
| Arranging speakers | 2 wks | Mon 11-07-22 | Fri 22-07-22 | 7 |
| Event promotion | 35 days | Mon 25-07-22 | Fri 09-09-22 | 7 |
| Printing flyers | 3 wks | Mon 25-07-22 | Fri 12-08-22 | 9 |
| Ticket selling | 4 wks | Mon 15-08-22 | Fri 09-09-22 | 11 |
| Registration | 2 wks | Mon 12-09-22 | Fri 23-09-22 | 12 |
Converting activity list into AoN diagram
Activity box
| Early start | Early finish | |
| Float | Activity description | Duration |
| Late start | Late finish |
Forward pass
| Activity | Duration | Preceding Activity |
| A | 4 | – |
| B | 2 | A |
Activity
| Activity | Description | Duration | Predecessors |
| A | Preparing budget | 4 wks | |
| B | Selection of venue | 2 wks | A |
| C | Booking venue | 2 wks | B |
| D | Catering arrangement | 3 wks | C |
| E | Guest list | 2 wks | D |
| F | Arranging speakers | 2 wks | E |
| G | Printing flyers | 3 wks | F |
| H | Ticket selling | 4 wks | G |
| I | Registration | 2 wks | H |
Dummy start activity
| Activity | Description | Duration | Predecessors |
| A | Preparing budget | 4 wks | |
| B | Selection of venue | 2 wks | |
| C | Booking venue | 2 wks | A |
| D | Catering arrangement | 3 wks | B |
| E | Guest list | 2 wks | C, D |
| F | Arranging speakers | 2 wks | E |
| G | Printing flyers | 3 wks | F |
| H | Ticket selling | 4 wks | G |
| I | Registration | 2 wks | H |
Backward pass
| Early start | Early finish | |
| Float | Activity description | Duration |
| Late start | Late finish |
Risk register
There are different types of risk that can occur into project. It is important to find out those risks so that measures are taken to mitigate it otherwise project can be affected negatively. However, on basis of project size and type, risks occur (Thomas and Kihneman-Wooten, 2017). In similar way, in digital conference project risk register made is
|
Date |
Risk description |
Probability |
Impact |
Risk rating |
Managed response | |||
| Action | Responsibility | Review date | Status | |||||
| 1 | Delay in completion of project | 5 | 6 | 30 | There must be schedule prepared and then progress is measured. | Project manager | 5-5-2022 | Done |
| 2 | The budget may increase | 3 | 5 | 15 | There should be back up of additional funds maintained. | Finance team | 7-6-2022 | In progress |
| 3 | Risk related to health and safety issues | 2 | 6 | 12 | There can be inspection done to check safety measures | Project manager | 8-7-2022 | Done |
| 4 | Technical error or issue in IT software | 2 | 5 | 10 | All equipment can be tested and checked. Moreover, before event testing as well as inspection can be done. | IT team | 23-7-2022 | Delay |
| 5 | Risk of lack of resources | 3 | 2 | 6 | It should be ensured that resources are utilized in effective way. | Project manager | 10-9-2022 | Done |
References
Dawson, R.J. and Dawson, C.W., (2021). Practical proposals for managing uncertainty and risk in project planning. International Journal of Project Management, 1i6(5), pp.299-310.
de Falco, M. and Macchiaroli, R., (2020). Timing of control activities in project planning. International Journal of Project Management, 16(1), pp.51-58.
Mainul Islam, M.D. and Faniran, O.O., (2019). Structural equation model of project planning effectiveness. Construction Management and Economics, 23(2), pp.215-223.
Rettig, M. and Simons, G., (2018). A project planning and development Burman, P.J., 1972. Precedence networks for project planning and control.process for small teams. Communications of the ACM, 36(10), pp.45-55.
Thomas, M. and Kihneman-Wooten, J., (2017). Developing an effective project: Planning and team building combined. Project Management Journal, 39(4), pp.105-113.
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