International Corporate Hospitality and Business Events Assignment Sample

International Congress and Convention Association, 2025

Marina Bay Sands, Singapore

 A letter of introduction highlighting key features of the proposal

To,

The International Congress and Convention Association Committee.

I am glad to write this letter on behalf of Twist Media, we are happy to submit an initial proposal for the International Congress and Association Meeting 2025. The information being presented in this proposal is not the ultimate piece of information but also can change as per the demand.

Singapore is the hub for all international businesses. It is one of the most beautiful places in the world. Therefore, Singapore has been chosen as the place for conducting the International Congress and Convention Association in 2025. It has the potential to provide different facilities for international guests and provide a fascinating meeting experience. We are delighted to know that you are opting for Singapore as the destination for the meeting.

Singapore is the most perfect place for organization meetings for various reasons. It has many unique venues, various entertainment options, a facilitated communication system, transportation and others. It has excellent art convention centers, an exhibition hall and others. Singapore is also known for its innovation which attracts massive numbers of international companies. Thus there are many other advantages in Singapore in conducting the meeting.

Another interesting fact regarding Singapore is amalgamation of different cultural hubs. The international guests would be able to experience more than ten cultural differences and values. This pare would be providing information about Singapore. It would also highlight suggested venues for the international guest, Gala Dinner and all the other programs.

Please do read the information given and feel free to provide your advice and additional information.

Sincerely,

Mr. Abcd Xyz.

Professional Conference Organiser.

Twist Media.

Introduction to your company

Twist Media 

Twist Media is the leading event management company in Singapore. The company provides world class experience for its customers. The company has harnessed technology, creativity and memorable experiences.

Experience

The company has been organising events for a long period of time. It has organised more than 300 events successfully including Gala dinners, Conferences, Awards Ceremonies, Exhibitions, launch Campaigns and others.

Services

The company provides different event management services for organisations, communities, individuals that make a positive impact on the brands of the companies and campaigns. The highlighted services are World-Class Conferences, Launch Campaigns, Outdoor Carnivals, Award Ceremonies, Exhibitions, Gala Dinners.

Offers

The company provides different offers for the people organising their meeting over here. Community, individuals and organisations choosing it as their meeting place get 10% of discount. Apart from these, other offers are given by the company fro their customers occasionally.

Awards

Twist Media is an award-winning event management company in Singapore. It has been winning awards for alonger period of time. It has won Marketing Event Awards in three consecutive years 2017 Gold Winner and Silver Winner, 2018- Silver Winner.

Contacts

The company could be contacted through different means. They have their own web site and it is captive for its customers. Apart from these, it is also active in its social media platforms for the services and queries of its customers. It could also contacted here-

100 Pasir Panjang Road, #05-02

Singapore 118518

Telephone: (65) 69966700

Practical destination information

Singapore is one of the most amazing places in the world to live. Apart from this,  it is one of the most chosen tourist destinations in the world. Most of the big events are also organised here. Singapore is a cosmopolitan city that has assembled from different parts of the world. People have been living there harmoniously. The cultural attraction is one of the attractions of this place. It is also one of the safest, cleanest and most efficient cities in the world.

Accessibility

Singapore has the most wheelchair accessibility facilities in Asia. The city has several tourist attractions. The company has robust metro and bus transportation system. The city of Singapore is flat. The city is maintained nicely.

Transportation

Technology is one of the major factors in the development of the country. Technology has helped the country to improve its transportation system. It has high efficiency and safety measures in its transportation system. Singapore has developed a very advanced transportation system in the world in all three ways.

Climate

Singapore has a tropical climate where abundant rainfall is experienced. It has high humidity and uniform temperatures and at a certain time high temperature over the years.

Language

Singapore is a place with a diverse cultural hub. Languages spoken in Singapore are Malay, Tamil, English and Chinese.

Recommended Venue

Venue description: Marina Bay Sands is a premium hotel in the centre of Singapore. The resort is named after the “Marina Bay” as it is situated just next to the Bay. The address of the resort is “10 Bayfront Avenue, Singapore 018956”. The Marina Bay Sands was opened in the year 2010. The hotel has been cited as the best integrated resort in Singapore. The resort is a 55 storey staggering building customised with multispeciality amenities for the guests.

Size: Marina Bay Sands is a 55 storey tower which is renowned for the transformation of the Singapore’s city skyline. The gross area of the resort is 1,20,000 square feet. There are 2,561 exotic rooms and suites with well maintained facilities. In addition to the gross area, the hotel has a 200,000 square foot Art and Science museum. The hotel can accommodate over 45,000 people. There is a luxurious casino built in the hotel and a four storied auditorium.

Layout: The total layout occupies about 30 acres of the lands in the 10 Bayfront Avenue. Out of this 75% is meant for public use. There is a garden, named “Skypark”, built at the rooftop of the 3 towers which provides a great view of the entire city to the guests. There is an “infinity edged” swimming pool and gardens which enriches the experience of the guests. In addition, there are multiple restaurants providing multi cuisines to its guests.

Catering: There is a wide range of food outlets in Marina Sand Bay, Singapore. The resort offers exotic multi cuisines for each of its guests. From cafeterias to bars, from luxury dinings to authentic Asian taste appealers, Marina Bay Sand is the host to the exclusive catering outlets. Special concerns are given to religions as there are both Halal certified and Pure vegetarian food outlets as well. The guest will be served with utmost care ensuring there is no room for dissatisfaction.

Exhibition Space: There are a total of 10 halls where various exhibitions, meetings, and conferences are organised. There are two levels of the auditorium and exhibition halls. Their entire hall area is over 30,000 square metre in the first and the second level. The halls are well maintained by 500 employees taking responsibility for its functionality and value added services. The ceiling height of each hall is 9.45 metres making it spacious. Halls can accommodate 15,000 people.

 Security: The Marina sand Bay offers a high level of security to the guests. There is a special recruitment and training programme that is run to select the best security personnel. The aim of this training programme is to keep this asset of Singapore, safe and harmonious from any kinds of internal or external threats. There are CCTV cameras, digital sensors and metal detectors that ensure safety to the people. The security personnel are cordial yet stringent at the same time to aid the best security services.

 Accommodation options: There are over 2500 rooms in the luxury hotel which can accommodate over 45,000 people. The International Congress and Convention will be attended by 1500 delegates and 50 other personnel. There are ample rooms for accommodation of each and every member attending this convention. The following ratings as given by the guests are a proof statement of the potential of Marina Sand Bay.

Location: For the exotic location, the restaurant is built, the tried and tested customers have rated it 9 out of 10. This implies that the resort is built in such a place which offers excellent access to other parts of the city. In addition, the restaurant is erected at the centre of the city facing the majestic Marina bay which offers a great deal of viewing experience to the guests.

Service and facilities: The services and facilities offered by Marina Bay Sands are spectacular. The employees working in this resort are cooperative with the guests and offer a cordial and harmonious atmosphere.  There are extra facilities offered by the resort such as swimming pool, laundry services, sauna, spa, fitness centers and more.

Rooms: There are 2561 rooms available in the hotel. Each of the rooms have floor to ceiling windows for excellent view of the Marina Bay. Each room is provided with 42 inch advanced television. In addition, their rooms are adorned with premium quality carpets, wooden and marble finish interior.

Food and Drink: There are close to 80 food and beverage options in the entire area of the Marina Bay Sands. Celebrity master chefs such as Gordon Ramsay, Daniel Boulud, David Thompson have their featured outlet in the resort. Apart from that there are multi cuisine food outlets that can cater to guests of any nationality.

Value for Money: The room pricing starts from 369 Singapore Dollars per night including complimentary wifi connectivity. The experience an individual will get is mesmerizing. Keeping in mind all the amenities, the value is worth it.

Overall Score:

Based on the customer review, the overall rating is 8.8/10. This score speaks volumes about the overall reputation of Marina Bay Sands resort. It can be assured that the delegates and other dignitaries attending the Conference will receive a sophisticated service.

Venue and ideas for Officers Reception

It is a pleasure for Twist Media that we are given the responsibility to render our services to the officers and respectable dignitaries. The officers arriving at the International Congress and Convention Association are highly valuable and their presence will enlighten everyone. The dignitaries will be received from the Changi Airport on Saturday evening.

They will be welcomed in the truest of Singapore culture.

From the airport they will be taken to the Riviera Restaurant situated beside the epitome of Singapore, the Merlion. The Merlion is the official mascot of Singapore.  It will be an honor to render services to the officials in the proximity of the national mascot of Singapore.

Venue and ideas for Gala Dinner

There will be around 250 invited guests for the Gala Dinner. Gala Dinner is a special occasion where the invited guests will be catered with delicacies of Singapore. Hashida is one the best restaurants in Singapore that serves quality food and ambience. This has been selected for the exclusive gala dinner as this exotic restaurant is operated by celebrity chef Kenjiro Hashida. Being an eminent master chef it will be an honour for Twist Media to show utmost hospitality to the guest at the eve of Gala Dinner.

Venue and ideas for Cultural evening

Singapore is a cultural country. Its culture and rich heritage is known all over the world. All the delegates will be taken to witness the magnificent “i light and sound” show at the banks of Marina Bay. The reason for choosing this event for cultural evening is that the delegates will have to travel very less to see the event. The venue of their stay is Hotel Marina Bay Sands. On the other hand, the light and sound show is organised at Marina Bay which is in close proximity to the resort.  The delegates after going through their hectic schedule at the conference will need some refreshment and light mood. The light and sound show will offer the ideal ambience to celebrate the cultural evening.

Leisure/Tour options

Singapore is one of the best places in the world to choose as a leisure and tourist destination. It has many tourist attractions and that is the reason people from all over the world visit Singapore to have leisure time. It has been ranked as the 5th most visited tourist destination in the world by the World Tourism Organisation. Conducting the International Congress and Convention in Singapore, the delegates could experience and see the attractions in Singapore.

Harmony of Old and New

Singapore is a cosmopolitan city in the world where a blend of different cultures could be seen. Many old cultural heritages and modern skyscrapers would fascinate the delegates. It includes Chinatown and Kampong Glam.

Safety and Clean City

Singapore is counted as one of the cleanest and safest cities in the world due to its strict laws and regulations. One can witness the greenery visiting it.

Cruise Exploration of Asia

Another important attraction of Singapore is Marina Bay Cruise centre.

Melting Pot of Diverse Culture

Singapore is the cultural hub in the world. People from different parts of the have gathered and created a cosmopolitan blend of diverse cultures. Many cultural festivals are celebrated in Singapore which makes it very unique.

Vibrant Entertainment Means and Lifestyle

The living style in Singapore is quite impressive. People have a very high level of lifestyle. It is a dynamic tourist destination in the world that has been offering a variety of exciting activities for the people.

Added value e.g. sponsors, subvention, local culture.

Sponsors: International Congress and Convention Association is a bigger event. There is a need to get sponsors for this event. The sponsors for this event will be DHL express, Salesforce, Medtronic, Marina Bay Sands.

DHL express: DHL is the leading logistics company based in germany. However, the logistics services provider is well reputable in Singapore.

Salesforce: Salesforce is a cloud based company based in America. However, it is very prominent in Singapore as well.

Medtronic:  It is the leading medical equipment manufacturing company. The company is happy to sponsor the event.

Subvention: There will be support from the government of Singapore. The event is prestigious and the Singapore government has embraced its arms for cooperation and successful conduct of this event.

Local culture: The local culture of Singapore is fascinating. The people are supportive which makes Singapore a great place to organise this event. Singapore is a great place with technological advancements as well. There is access to all the recent technologies. Singapore being a developed nation will be a great host to the delegates attending this event.

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