PERFORMANCE MANAGEMENT
1.1. Identify, clarify, and prepare project initiation documentation
Project management as a process is used to integrate the works of different departments and organise the business performances. The works are conducted in an organised manner, and quality is checked trough a formal management process. The project management plan is used to acquire the business objectives and to achieve the goals.
Performance for the company is managed through quality improvement and innovative strategies. Employees are trained, to use the resources innovatively and provide the clients with excellent services. Through a formal management process, the performances are judged and accurate steps are introduced to deal with the business issues.
In the performance management strategies, the need to implement changes and accurate methods are adopted to executing the works. Project initiation documents are a formal statement that outlines the functionality of the company and operational targets.
It is also called as the stepping stone to the project initiation which states the tasks that would be performed by the managers over the time-period (Forth, J. and McNabb, 2008).
Tasks to-be-performed includes –
- Project details – Details about the project and the involved issues are included in the discussion part.
- Deliverances – The type of services and it benefits to the clients are discussed with the members. This is an important part of the works, which is being conducted by the management to increase the value of the deliverables.
- Tasks allocation – The project are allocated to the members in different slots and the quality of the tasks are examined. This requires the management to allocate the tasks and examine the issues involved with the works.
- Deliverance – The time and the costs and other relevant factors are included in the deliverance factors. This is done to ensure that the tasks and other activities are done in the decided manner.
- Time – The ported work including developing a plan manufacturing the products, and the time required for finding the works are discussed. This helps in discussing the issues and in adopting the better strategies that is used for dealing with the contract requirements.
- Risks – The research plan would be closely monitored as this would reduce the operational challenges and failure of the products. Failure to manufacture and sell the right type of car can cause heavy losses to the company.
- Costs – The budgeted and operational expenses are deduced. It is the most important part of the works, where the tasks are examined and relevant processes and methods are adopted to deal with the important part of the work execution.
The project initialisation process would include the important documents like –
- Customer requirement analysis
- Project management framework.
- Life cycle approval gateways
- Contract documentation
1.2. Identify relationship between the project and broader organisational strategies and goals
The details of the project highlight the strategic plan and operational mission decided by the company. This document is prepared after examining the market focus, essentially used to target the clients.
The values of the project define the business objectives that are required for increasing the sales. Business plans are prepared to improve the environmental sustainability plan, which is the foremost essential factor required for handling the client requirements.
The works are conducted by the project team, who are assigned the works and are allocated with the tasks to be carried out in the operational works. Project work was to introduce new car models for the clines, and this intended to capture a larger market size.
Thus it was essential to decide the steps or the processes that was supposed to be followed for accomplishing the goals decided by the management. Project report is prepared to communicate the performances with the stakeholders, clients, and the employees.
Organisational goals and the strategies on the other hand are used to define the business objectives and relevant policies used to define the value of the project management.
The values are defined through the SMART analyses, which define the project outcomes essential for the company. In the objective part, the management states the future goal, and outcome is the actual performances done by the management over the time.
1.3. Negotiate and project objectives, outcomes and benefits
Project objectives define the steps out the tasks that would be achieved by the management over the time frame. The objective is about the works to be done, tasks to be achieved, and the process that would be followed for accomplishing the goals.
To initiate a project, the project objectives are defined and communicated with the members. This is an essential part of the project execution part, as the managers and the staffs are aware of the works that is supposed to be conducted to increase performances (Hargie & Tourish, 2009).
Benefits associated with the outcome are mentioned below –
- The process increases the business production.
- Allows the management to collaborate within the organisational activities.
- Creates an awareness among the team members and allows the members to carry the works in the right manner.
- Skills and the team knowledge that exists in the organisation.
1.4. Negotiate project governance structure with relevant authorities and stakeholders
Business negotiation is done to agree for a positive business conduct and to select the better options for the work conduct. Through negotiation, the managers plan to achieve long term business profits and benefit for both the parties. The areas to be negotiated and the areas of concerns are highlighted.
This is the most relevant part of the discussion, where the bargaining power of both the parties is discussed with each other. A list of eventualities is highlighted and a positive factor is discussed with the parties. As a good negotiation process, it is suggested to collect the facts and use the information to benefit the parties.
In the project governance system, the policies and the regulations to conduct the business successfully are planned and executed in the right manner. Through the standard setting the occurrence of uncertainty in the negotiation process are discussed and it is solved.
The framework consists of the below mentioned –
- Board members
- Committee members
- Different working groups
- Different reference groups
The stakeholders define the governance policies and different procedures that define the frameworks to be used for executing the works. Stakeholders are communicated about the financial delegation and its relevance to the execution of the works.
1.5. Prepare and submit project charter for approval by relevant authorities
Project charter is prepared to handle the works in an organised manner. This process analyse the business plans and to examine the reason to understand how the project was supposed to be executed.
The deliverable factors and other limitations are examined, and this is used to overcome the business limitations. An approval is required for the concerned authorities like the stakeholders, managers, and the investors. This allows the management to use the available resources that would be used for the execution of the works.
Different dependency factors are examined to define the values of the works that would be used for the execution of the works. The project charter is prepared to ensure that the tasks are prepared in an organised manner (Rudman, 2003).
2.1. Establish and implement a methodology to disaggregate project objectives into achievable project deliverables
Project deliverable defines the works to be conducted by the managers to carry out the works in the defined process. By defining the deliverables the overall project outputs are defined, to reduce the business challenges.
In the disaggregated project objective, the work breakdown structure is executed in the right process. WBS is different from the project objectives, and this is a relevant process that would be carried out the works. The tasks define the deliverable process as the method followed to acquire the business goals and strategies.
In the achievable project deliverables, the works are executed and accurate measures are adopted to achieve the realistic developable factors. This requires the members to collect the knowledge essential to accomplish the business goals. The stages of the project deliverables are identified by the company, and the tasks are assigned to the members accordingly.
This defines the project scope and the charter, which is also important to define the works. The processes and the relevant challenges with the system are identified and accurate steps and processes are adopted to deal with the issues.
2.2. Identify project stages and key requirements for stage completion against client requirements and project objectives
The project stages includes of the below mentioned steps –
- Compile the project initiation documents
- Conduct a feasible study on the works to be conducted
- Assign the works to the team members and the project managers
- Define the project scope and charter.
These steps are compared with the actual completion of the works. The tasks are executed in the defined manner, and essential steps or the processes are followed for accomplishing the business goals.
The works completed by the management are communicated with the stakeholders and this is an important part of the works, involved in the project management process.
The processes to be followed by the management are done in accordance with the project objectives, and this assist in accomplishment of the business goals required for accomplishing the targeted goals.
2.3. Analyse project management functions to identify interdependencies and impacts of constraints
The project management functions analyse the 9 integrated functions that are associated with the project and the works undertaken by the management. These 9 functions are quite important, and it helps in developing and implementing the essential changes within the operational works. Different functions are –
- Cost analysis
- Communication skills
- Human resource management
- Contracting and procurement process
- Project integration methods
- Quality analysis
- Risks
- Scope
- Time
These works or the factors are quite essential to develop and introduce new methods and processes for executing the project works. The interdependency factors are based on the costs, scope, quality and time of the works.
These factors highlight the challenges faced by the managers in the execution of the project and the process that is used to overcome the challenges.
2.4. Develop project management plan that integrates all project management functions with associated plans and baselines
The project management plan sets the time frame that is required for accomplishing the works. It also defines the process that is followed to management functions.
Business plans and the associated baselines are defined to conduct the work in the precise manner, and to overcome the operational issues. In the project management plan the managers analyse the works and the risks with the process. The project management plan includes
- Integration process that integrates the nine functions
- Prepare documents that would state the relevance of the documents and the plan adopted by the management.
The baseline for the management plan includes-
- Communication plan
- Develop human resources strategies
- Procurement plan activities
- Project budgeting process
- Project schedule
- Develop quality management strategies
- Risks plan
- Scope management strategies
2.5. Establish designated mechanism to monitor and control planned activity
The mechanism to monitor the works includes controlling and monitoring process, where the need to examine the works is examined to check on the quality of the works. Different methods used to control and monitor the process includes –
- Pulse meetings
- Variance reports
- Program reviews
- Technical reviews
2.6. Negotiate approval of project plan with relevant stakeholders and project authority
The project work is conducted to analyse the relevance of the plans and to get it approved from the concerned parties.
This process enables the members to understand the complicity involved in the task performances, and to increase the commitment levels required for accomplishing the works included in the project. The stakeholders for this include the investors, management, and clients.
These stakeholders are important as it helps in accomplishing the targeted goals of improved performances and task accomplishment.
3. Execute project in work environment
3.1. Manage the project in an establish internal work environment to ensure work is conducted effectively throughout the project
The project plan needs to be approved by the management, and the steps are closely monitored by the managers. This assists in accomplishing the goals decided and the right methods are executed to accomplish the goals. Issues with the project are examined to understand the changes that are relevantly introduced to accomplish the business goals.
The work force is assigned to the staffs, and this assists to improve the business activities. The policies and the procedures to be followed for the work accomplishment are decided, and accurate measures are introduced to deal with the interval challenges with the works.
While introducing the programs, the management also introduces the style and the cultural values, which is important to accomplish the operational works.
The internal work conditions and other related issues are examined. This helps in accomplishing the goals of improved business performances. Through the strategic changes and the goal definition, the management decides the accurate method that is followed to get the benefits that would help in increasing the business activities.
3.2. Maintain establish links to align project objectives with organisational objectives throughout the project
The dynamic of the project, and the team works are examined, and this proves to be an important part of the work execution. To decide the type of works the management highlights the challenges with the works, and adopts the right processes that is used to accomplish the business goals.
With team dynamics the management could increase the output value and overcome the issues involved with the task execution. An effective communication process is adopted to deal with the business issues and other related challenges.
The strategies and the other issues are analysed by checking on the efficiency level that requires the management to deal with different business issues. Different policies and methods are adopted to accept the changes that would be used for meeting the expectations of the stakeholders (Macky & Johnson, 2000).
3.3. Within authority levels resolve conflicts negatively affecting attainment of project objectives
The conflicts arising during the negotiation process needs to be overpowered by the managers. To resolve the conflict resolving the management to adopt a better strategies that would be used to handle the internal challenges that exists at the workplace.
To resolve the differences, the reason for the dispute existence is analysed and corrective measures are used to deal with the issues. To solve the resolution, the issues are discussed and reliable process is adopted to solve the issue.
This forms the essential part of the works, and to deal with the negotiation process. The arbitration process is adopted to analyse the issue and to find the perfect solution to handle the complicated works included in the task of the negotiation process.
4.1. Ensure project records are updated against project deliverables and plans at required intervals
The project plan defines the deliverables that is used to examine the manageable issues that are included in the project. To ensure that the deliverables are conducted in the right manner, the auditing is conducted by the management.
It assists in overcoming the business challenges and to introduce a reliable method that is used for acquiring the operational works. The records are maintained and security processes are used to deal with the conflict handling strategies.
4.2. Analyse and submit impact analysis of change requests for approval, where required
The project policies and structures are defined to understand the type of changes that can be introduced to accomplish the project works. This needs the managers to highlight the areas of issues and to adopt the better methods to deal with the business issues.
The compliance issues are examined, and relevant issues and changes are introduced to handle the operational works. Changes in the project work are introduced after accessing the information that can be shared with the clients and the stakeholders.
This requires the management to follow the legal policies and procedure that would be used to handle the critical works. In this process, the relevant challenges involved with the information sharing and accessing is used to deal with the operational issues.
4.3. Maintain relevant project logs and registers accurately and regularly with project audit
The project details are maintained through the register and other books. These books record the actual information and collectively examine the issues. This is an important part of the project execution task, where the quality targets and the standard processes are defined and followed by the management.
The time frame is defined and relevant changes to accomplish the works are included in the analysis part. This is an essential part of the works that is being carried out by the management in the decided process.
4.4. Ensure associated plans are updated to reflect project progress against baselines and approved changes
The associated project plan is analysed and the strategies are integrated with the project. This assists the management to examine the risks and other related issues involved with the project management.
In the procurement process, the changes and the managerial issues are examined to deal with different problem. It assists in overcoming the business issues and to introduce the required changes in the required process.
The project management process is examined to understand the type of changes that can be introduced to deal with the issues. This process also requires the company to deal with the privacy issues that are quite important to overcome the issues involved with the operational works.
The other books maintained by the company include change logs, daily logs, issues log, and version control log.
5. Manage project finalisation
5.1. Identify and allocate project finalisation activities
The project financialisation process is an important task that needs the management todevelop and process the works in the decided manner. These works discusses the detail of the financial transactions and examines the project issues.
By doing this, the management decides the process followed for preparing the project reports that is included in the knowledge management activities. The data are used for examining the issues and to develop an effective process that is used to increase the operational works.
Internal challenges are examined and necessary changes are examined. This assists in preparing and presenting the data to the members or the investors. The documents are examined and essential process is followed to ensure that the project work is being carried out in the decided manner.
This avoids any sort of confusion and the relevant process are used to deal with the execution of the project works.
5.2. Ensure project products and associated documentation are prepared for handover to client in a timely manner
The project products analyse the tangible works, and it examines the value of the project management plan through the training process and the operational works the security measures are introduced to take care of the needs of the project work.
The managers specific the works and the quality works and the standards are discussed with the members or the managers. Through the associated documentation process, the management examines the designs adopted by the managers.
The changes involved in the task execution works, and the legal factors are analysed. This assists in defining the documentation process that is essential for reducing the challenges involved in the work or the project execution. The legal process and other requirements of the project works are examined.
This is an essential part of the project work, where the legal challenges and other issues are examined and accurate measures are introduced to handle the critical part of the works (Stajkovic, Luthans, 2001).
5.3. Finalise financial, legal and contractual obligations
This is an important part of the work, which is being done by the managers and the clients. Through the finalisation and the legal process, the relevant information required for presenting the information is examined.
This is essential part of the work of the task of the contractual works. The project execution part of the work, needs the management to decide the better method that is being used for the executing the project tasks and to deal with the different works included in the project execution.
5.4. Undertake project review assessments as input to future projects
The challenges involved in the project work, and to develop a better method for handling the complicated project tasks are disused with the members. This part of the works that are included in the future project work execution.
Through the execution of the tasks, the management decides the WBS and other relevant process that is followed for the execution of the tasks. Different tasks are excited and the underlying issues are discussed with the management.
The project execution and the right method are used to handle the critical works involved with the project work and defining the works that is conducted for the work (Wall et al., 2004).
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