Personal Effectiveness Assignment Sample
Introduction
Personal effectiveness is important in the professional environment because it influences the accomplishment of vocational aspirations and organizational performance improves the interpersonal relationships in the workplace. Personal effectiveness is categorized into three main activities in this report.
Firstly, Task 1 is the reflective framework used to assess the present state of my skills bank, including the area of strengths and weaknesses. This reflection is anchored against my career interest in enhancing Workplace Diversity and Inclusiveness at Fuzey. Secondly, in Task 2, the different skills of a remarkable business person can be assessed according to the CEO Genome Project or Covey’s framework. This comparison shows my strengths against the leader’s strengths and weaknesses identifying issues that I should focus on to increase my efficiency. Finally, Task 3 draws a three-month plan on how best to enhance two areas of growth that have been flagged out of the previous tasks. In the context of this plan, there are particular strategies tailored for increasing personal efficiency accompanied by the corresponding literature.
Task 1: Reflective practice and skill set analysis
1.1 Reflective practice using the Gibbs model
Reflective practice can be defined as the ongoing process of critical self-analysis as to one’s capabilities and practical experience gained in the process of practice.
Description
An example of a task I have done for work was when I coordinated a company-wide project about Diversity and Inclusiveness. Thus, the project involved a research process, cooperation with several departments, and a detailed action plan for creating a friendly environment for employees with disabilities (Adeani, et al. 2020). My responsibilities included coordinating the task, maintaining good communication between the team members, and submitting the final report or proposal in a week.
Feelings
When starting my job in the company, I was overwhelmed with enthusiasm, but at the same time, there was a trace of nervousness in me. The project was interesting and within the domain of diversity and inclusion which I hold as a professional interest and thus, the desire was to make a difference. However, I also did understand the problem, that may arise for example in the form of colleagues’ unwillingness or difficulty in integrating inclusive practice into a current setup (Ataullayeva, 2024). During the project, there were cases in which I got frustrated especially when facing constraints but there were also times that I was contented when the group made advancement and got acclaim.
Evaluation
Looking at the result, various aspects proved to be useful in the project. Due to my ability to organize and communicate with others effectively the responsibilities of the project and the roles that the people in the team were supposed to fulfill were communicated and understood by everyone involved. In the same way, my good communication and skills in identifying with team members promoted teamwork and cooperation (Azam, 2020). Nevertheless, there are some aspects in which I might have done better. Self-delegation was sometimes a huge problem for me, which subsequently caused a lot of pressure and the feeling of being overwhelmed. Furthermore, my level of communication was good but there are times that it lacked clarity on the set objectives of a project and what is expected of the personnel involved.
Analysis
The deliberate use of Gibbs’ model to analysis my performance underscores the remarkable interconnection between strengths and weak points. However, my weakness of not delegating sub-tasks suggests a problem in trust and delegation. This weakness not only was wearing on me, but it also inhibited the team’s ownership of the tasks and prevented their growth (Bakker, 2023).
Conclusion
Therefore, the project was rather helpful to identify one’s strong and weak aspects and to grow as a student and an individual. I regarded my specific organizational and communication abilities as my project strengths, though I also acknowledged my problematic delegative tendencies as well as moments of confusion. This self-reflection proves that personal and professional self-effectiveness is not something that can be attained once and for all, but constantly changes due to the certain environment, situation, employer, peers, and even one’s character.
Action Plan
In response to these areas of development, the following actions will be taken In the next five years. First, I will aspire to delegate seemingly less important or less sensitive assignments as a way of preparing in the event of an emergency. Also, as an additional course, I will attend a leadership course that will cover such aspects as communication and delegation.
1.2 Skillset analysis with a career goal
The career goal that I have selected is to build my career further focusing on the area of workplace diversity and Fuzey; a contemporary multichannel communication company based in the UK. This position entails many competencies and most important of them include communication skills, understanding, flexibility, multicultural management skills, strategic vision, and management.
Communication:
Implementation and understanding of diversity concepts requires efficient and clear passing of information hence communication plays a crucial role in diversity and inclusion (Budur, 2020). Another way, which I think, proves the ability, which concerns communication is the team project; although, the aspect of clear and non-ambiguous language should be developed at some points.
Empathy and Cultural Awareness:
One needs cultural sensitivity as a way of identifying employee needs since the needs of different workers are unique. However, to augment my cultural sensitivity I will enroll for diversity training and cultural sensitivity classes. Besides, I will incorporate the multicultural approach in an organization through networking and partnering with other people who have different backgrounds as a sure way of maintaining diversity (Castellano, et al. 2021).
Strategic Thinking:
It is thus important to have strategic thinking on how such diversity and intercession policies are evolved and put into practice. Some of the academic strengths that correspond with the employment skills include organization and planning, though, there is a need to improve on problem-solving, especially within the strategic planning context. For the development of this skill, I will read strategists’ management and diversity leadership material and practice in my current position.
Leadership:
Emerging leadership in diversity and inclusion entails influencing the employees to practice diversity. I discovered the other capabilities of managing a team by undertaking the team project whereby I observed that I was able to lead the team but noted weaknesses in delegating responsibilities and building confidence among the members. In this regard, to enhance my leadership skills, I will participate in leadership training workshops, get feedback from other learners or tutors, and try to lead smaller activities to improve my skills.
Task 2: Analysis of business leader’s skills
2.1 Business Leader Analysis
John Doe a managing director of Fuzey is a famous personality who managed the company at a time of constantly shifting market conditions. To determine his leadership skills, we need to analyse the principles of the book “The Seven Habits of Highly Effective People” by Stephen Covey regarding self-improvement and other efficiency-related issues (Deng, et al. 2023).
- Be Proactive
There is evidence of John’s mode of operation in the acquisition of the new software, which shows him as a proactive employee at Fuzey. He looks for market trends and aligns the daily strategies of the company with them. For instance, when the market started moving towards the sustainability aspect, John had to take measures to incorporate sustainable materials in Fuzey’s portfolio, which means he was proactive in perceiving change, not simply reactive (Greimel, et al. 2023).
- Begin with the End in Mind
The goal of Fuzey in the future strategic plan has been articulated by John. Long-term business vision or overall objective represents the long-term perspective of the company on what it aims to become in the future, in this case, Yahagi has set the strategic goal of becoming a technology-enabled communicating company. This habit of end-in-mid is very important in managing a focused direction and guaranteeing that activities align themselves with the far future.
- Put First Things First
John understands how it is possible to conceptualize strategic activities from other general everyday activities. He subordinates the other operational tasks, which means he focuses more on crucial tasks that help him grow his business such as partnering and expansion (Hackett, et al. 2023). Because Fuzey can focus on really important factors, it sustains its competitive advantage and achieves major business development.
- Think Win-Win
Regarding the building of a cooperative win-win part with the third parties, John ensures that Fuzey has beneficial and fair relationships with its partners, suppliers, and customers. For instance, instead of demanding the best terms when signing deals, he secures good deals that will also be useful to Fuzey and its partners.
- Seek First to Understand, Then to Be Understood
Communication is one of John’s strong and merit-worthy skills and he practices it effectively. Another best practice is seeking to understand the opinions of the team members and clients before arriving at a particular decision (He, et al. 2023). Through respect for others’ opinions, John fosters cohesion because employees feel that their views are appreciated by others.
- Synergize
He actively fosters multidisciplinary projects even if it means that it may involve forcing competencies and opinions from different departments. For instance, while creating a new product line, decisions had to be made inter alia in cooperation with the design department, the marketing department, and the technology department.
- Sharpen the Saw
John is a focused person when it comes to change improvement, as an individual and for the team. He continually uses working capital in leadership development courses, conferences, or any other forum that may be necessary. This commitment shows he as abreast with the trends in the industry and also makes sure that his team is competent and motivated (Hu, et al. 2023).
2.2 Comparison with personal skills
Be Proactive: I sometimes give what can be referred to as ‘reactive’ responses to the problems I face. I should establish better problem-solver skills, which means that I need to become more proactive: always think about what could go wrong and how I could avoid it before it happens.
Begin with the End in Mind: However, despite being aware of my goals, some of the time I have challenges in relating the day’s activities with these long-term goals (Ikhtiyorovna, 2023). To state from the root, it is necessary to guarantee that daily activities are aimed at achieving the key objectives continually.
Put First Things First: I have a problem of working on items that are most pressing instead of those that could be most impactful. Finding it difficult to discern which of the tasks were both urgent and important, tools such as the time management matrix might have been useful to me.
Think Win-Win: I work towards cultivating techniques that will increase the probability of win-win solutions in management and improve my relationship with people (Jardim, et al. 2021).
Seek First to Understand, Then to Be Understood: Certainly, I am making efforts to practice in listening ability or to enhance it. There is a necessity to work on identifying the needs and wants of others before expressing one’s needs and wants to enhance cooperation.
Synergize: I have developed activities focusing on improving the interaction with colleagues and other members of the team. Possibly, engaging in more interdepartmental activities could prove useful in utilizing different thinking and promoting creativity (Karim, et al. 2020).
Sharpen the Saw: One is continuous learning which I am involved though not as frequent as it should be. One personal goal that I have set for myself is to increase my level of professional learning and also request coaching feedback.
Task 3: Short-term Development Plan
3.1 Identify areas of development
| Area of Development | Current Skill Level | Development Method | Action Steps |
| Strategic Thinking | Moderate | Formal Education and Practical Application | 1. Enroll in a strategic management course (Kumar, et al. 2023).
2. Apply strategic concepts to current projects. 3. Set long-term goals and align team efforts. |
| Effective Communication | Adequate | Workshops and Active Practice | 1. Participate in communication workshops.
2. Practice active listening (Maisyura, et al. 2022). 3. Seek feedback from peers and mentors on communication clarity (Markkanen, et al. 2020). |
Table 1: Developing areas
(Source: Self-Created)
3.2 Development plan
Strategic Thinking:
Current Skill Level: Moderate. It is noteworthy that I am highly organized and able to work professionally, but there is some weaknesses in strategic thinking for the visions of long-term objectives and their correlation with the overall organizational goals and plans (Mehmood, 2020).
Action Steps:
Enroll in a Strategic Management Course: This will give a guide to the kind of ideas that form the strategies that will be of the essence to the organisation (Pieper, et al. 2021).
Apply Strategic Concepts to Current Projects: Such concepts when practically applied in organizations will improve my understanding of them as well as enhance my strategic planning skills.
Set Long-term Goals and Align Team Efforts: This way, in focusing on the long-term goals, and making sure that the team activities are properly aligned with what is being sought, then the needed resources can be gotten with relative ease and the outcomes envisioned can thus be achieved (Sonmez Cakir and Adiguzel, 2020).
Effective Communication:
Current Skill Level: Adequate.
Competency 1: Communication In this aspect, I have to some extent proven my competence through my understanding of the kind of language to use to arrive at effective communication, most importantly, therefore, clarity and persuasiveness are critical in leadership (Purwanto, 2022).
Development Method: Further, under Training and Development it comprises of Workshops and Active Practice. Participation in such communication activities and trying to improve the level of listening means, one will become better.
Action Steps:
Participate in Communication Workshops: Such workshops will help students get the idea of specific recommendations about ways of enhancing communication abilities.
Practice Active Listening: Thus, using different types of active listening, I can have improved chances of hearing what people have to say and addressing the situations to my benefit (Reddy and Gupta, 2020).
Seek Feedback from Peers and Mentors: This way, frequent feedback will be received regarding the aspects that need to be corrected and overall, the effectiveness of the communication will be achieved.
Conclusion
Any type of practice requires reflexivity as well as any strategy involves analysis, these are essential elements needed in one’s personal and professional life. From Gibbs’ Reflective Cycle, I discovered that the strength of organisation and empathy were applicable yet I should enhance delegation and strategic competence. Assessment of Satya Nadella as the leader helped identify the main developmental areas – vision, insight, strategy, and communication. To improve on strategic thinking, there is a need to take a strategic management class, apply the material to current projects, and set long-term organizational goals to correspond to the team’s goals. To avoid misunderstandings, I should attend the workshops, listen attentively, and receive constructive comments from my colleagues and supervisors. By focusing on these areas, I shall experience a huge boost in personal productivity and, this will complement my career objective of enhancing Workplace Diversity and Inclusion at Fuzey. Acquiring these skills will be beneficial in being a leader and encouraging the team, including minorities, to perform at their best and create new ideas.
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