5U20032 Project Management Assignment Sample
Here’s the best sample of 5U20032 Project Management Assignment, written by the expert.
Introduction
In the success of any project, there are different ways that are used by the firm that make easy for the firm to complete the work on time successfully (Hagen and Park, 2013). There are also different techniques that are also used by the firms. The main reason behind to use the different factors and the tools is the overcome the possibilities of arising any issues and to complete the work effectively. Although, the use of different ways make easy the firms to get success but the use of different techniques and the ways also create some issue for the firms in terms of cost, time, etc. In the concern of this project, it can be determined that there are different critical success factors that played a major role in the success of the firm. In this, manage the project scope effectively, cultivate constant effective communications, management support, develop clearly defined plans with assigned responsibilities and accountabilities, etc. are the major ways that defined the success of the project. For better management of the project, the risk management tools and the techniques are also used by the firms because it makes easy the firm to accomplish the goal of the firm and to minimise the risk of the firm as well.
Discussion
Critical Success Factors
In the research of Nograšek (2011), it is determined that there are different critical success factors that are used by the firm or it can be stated there are different factors that contribute in the success of the project. The reason in this is that they make easy for the firms to accomplish the goal of the firm and to achieve the all objectives of the firm in a short time period. In support of this, from the research of Asemi and Jazi (2010), it is determined that define the scope of the project is one of the major critical success actor for the firm. It is because without completing and defining the scope of the project, it’s not possible for the project manager to do the further process on that project and to do timely competition of this project. In the same concern of this, from the research of Purna Sudhakar (2012), it is also defined that in the scope of the project, the project manager should be alert about the quick changes of the project. It is because these changes influence the all project and also create some issues related to the cost and the time. Because of this it is quite necessary for the project manager to define the project scope. In oppose of this, from the research of Müller and Jugdev (2012), it is defined that develop clearly defined plans with assigned responsibilities and accountabilities is also one of the major critical success factors that helps the firm as well as for the project manager to complete the project on time and to overcome the possibilities of airings any issues and the challenges. The reason in this is defined in the research of Alzahrani and Emsley (2013) by illustrating that in this, all deliverables are also defined along with necessary tasks. They also stated that there are different tasks that are to be done in the project so in order to accomplish the project timely and effectively, the project manager defines the different project for the different employees that make easy for the all employees to perform well on the project and to complete the project successfully. It also overcomes the possibilities of arising any risk and the challenges because all work is defined and divide by the project manager equal and effectively that overcome the chance of arising risk and delay in the successful project accomplishment (Mir and Pinnington, 2014). Therefore, it can be determined that develop clearly defined plans with assigned responsibilities and accountabilities is the major critical factor for the firms in the successful project accomplishment. \
Complexity in the business developmental process
The complexity of the business conduct and in organising the works depends upon the type of works taken up by the company. In case of the “ship shape” construction company, in the UK the relevance of the changes, and the importance of planning the works were examined, in relation to the project developmental activities. Different business and optional challenges are identified and right method is followed to solve the existing challenges. Management has to overcome the challenges related to the costs, price, quality, and time required for accomplishing the works. Through the planning process, they operational activities sand the related complexity can be overpowered by the management. It assists in increasing the quality of the works, and in reducing the related challenges and other limitations involved with the execution of the tasks.
A business model is created to integrate the works, and to adopt the fair and unbiased system to improve the internal and external work conditions. The information is collected and it is used to identify the challenges that affect the business execution process. In the construction business, the major challenge exists with organising the tasks and in developing the best policy to overcome the issues. The planning and the task execution process are used to communicate with the members working in different departments. It is the most essential part of the tasks that involves the complex and challenging issues.
The involvement of the staffs can be increased through a proper communication process, where the issues can be discussed with the members. Business-driven changes are implemented after examining the long term issues existing with the business development and improvement process. A competent process is adopted to handle different phases of the construction works. This also helps in controlling the costs and the possibilities of the error occurrences that impacts the execution of the works decided by the management. The tangible value of the project is developed and it is discussed with the participants or the staffs. Tangible services highlight the service requirements, training programs and other factors that are important to increase the work quality and to control the possibilities of error occurrences.
The strategic values are developed to cater the needs of the project and to introduce new processes that will be used to increase the operational works. With an accurate project model, it is possible for the company and the members to deal with various issues that can either restrict the work execution and the analysis of the adopted process expected to be followed for improving the works. Project development and the efficiency level required are highlighted to discuss the relevance of the task proposed to be adopted by the management. The existing strategies and the process that will be followed for the execution of the works are communicated with the management and the staffs.
In project management, the managers have to carefully plan the works and ensure that the tasks are accomplished on time. This enables the management to overcome the related challenges, like error occurrences and inability to handle the critical works. In order to deal with such issues, it is relevant to adopt innovative strategies, and share the project related strategies, to increase the quality of the works. Through the co-creation process, the management improve the adaption process and introduce radical developmental plans.
It assists in dealing with various business related challenges that are required for a typical project execution process. A co-creational process is adopted and introduced by the management to improve the knowledge sharing method, which allows the management to adopt the innovative policies to increase the operational works and its strategies. A critical analysis about the quality of the works and the phases in which the works are to be carried out are decided and it is interacted with the members. This enables the members to improve devalue for the funds invested by the management. The changes are introduced to gain a control over the economic and commercial factors that has a direct influence on the operational works.
The complexity involved with the execution of the works, at different phases is examined and the right process is developed and introduced by the management to overcome the issues. In the project management process, the most difficult part of the works is related with the organisational of the resources and effectively uses the sources to improve the operational works. For this, the managers have to examine the short term challenges like the availability of the labour force, and the related challenges that impact the work execution process.
Through such activities, it is possible for the management to encourage the staffs and the leaders to overcome the related issues and increase the quality of the operational works. A new process is adopted to accomplish the works on time, and to deal with the related challenges that impacts the work execution.
Critical Success Factor of the case study “Ship Shape Construction Project”
This section discusses the critical success factor for the construction project. However, Ship Shape is considered as Construction Company which is suitable at UK (Eadie et al., 2013). The specialised part of the company is that it works on multiple projects by focusing on quality and cost and this contributes towards the completion of project on time. Similarly, it works on the project on Richmond in London (Ship Shape construction, 2014). This project demand lots of activities as it involves full of renovation work of a four listed property with a two storey extension. The project also includes the six bedrooms, five bath/shower-room in the Richmond home. The two-storey extension consists of a new basement and modern glazed extensions. Thus, this projects demand large number of activities and the final construction period was 48 weeks site works which starts in January 2012. Moreover, the Ship Shape completes the project within the fixed time and includes very high standard of finish.
In regards to the renovation project, there are various critical factors that help the ship shape company to complete the project. As per this project, the ten critical success factors allow the project manager to successfully execute the project on time (Zou et al., 2014). Likewise, manage the project scope effectively, cultivate constant effective communications, management support, and develop clearly defined plans with assigned responsibilities and accountabilities etc. thus, these are the factors that assist in the properly development of project.
The critical aspect about the project is associated with the nature of the works carried out by the company. Project management and its quality are quite important, and the managers examine the required changes on a regular basis. This helps in improving the service level and in rendering the expected services to the clients. The plans are closely examined, and new methods to deal with the issues are implemented to handle the related issues.
In respect to critical success factor, the project manager of ship shape focuses on the following elements that contribute success for the project:-
- Project Mission: The ship shape project mission is to complete the renovation work within 48 weeks but with providing quality service to client (Ika et al., 2012). So, project manager performs the work by considering the mission of the project.
- Top management support: there is top management support exist in the project as top manager of company provide necessary resources to the project manager. Likewise, at some time project requires for more workforces then HR manager supports the project through appoint more personnel for the renovation project.
- Project Schedule/Plans: The ship shape project company divide the project work into the schedules so that task would be done effectively and properly (Ofori, 2013). The timely completion of each schedule will provide positive impact on project in the form of finishing the whole work within the decided time.
- Client consultation: The project manager implements the best communication network between the different stakeholders. Through this manner, company perform its operations in a systematic manner.
- Personnel: In order to bring specialisation into the project, the ship shape company conduct the recruitment, selection and training of the personnel. This practice help the company in regards to perform the activity and contributes productivity.
- Technical task: The project manager adopts the technology with the aim to perform the technical task.
- Client acceptances: The process of providing the service allows the company to accept the client satisfaction.
- Monitoring the feedback: This is the step which is heavily focused by the project manager of ship shape as this phase helps the company to identify the errors or mistake and accordingly corrective actions will be taken.
- Communication: Project Manager also concentrates on the communication through installing the IS system into the IT department (Yang et al., 2011). This manner the information flows among different stakeholders.
- Trouble-shooting: the ship shape construction Company faces various risks at the time of implementation of renovation project. The risk related to increasing cost of materials, labour shortage, managing changes orders of government. However, project manager face technical risk in the form of less availability of resources and material on time, inadequate site investigation or incomplete design etc. (Kerzner and Kerzner, 2017). The chance of this risk is occurred due to develop of poor project scope and requirement.
Moreover, the logistical risk is the common risk especially in the construction project. This risk also affected the renovation project of ship shape in the form of unavailability of transportation facilities and equipment’s such as fuel, labour and spares parts etc.
In concern to risk, the project manager uses the risk assessment matrix. As per this matrix, the manager assesses each risk with its consequences and then prioritises the risk. In context to this project, the manager found that if timely material tends to be not available then it impacts the whole project in a negative way. So, project manager decided to address the logistic risk in order to achieve timely raw material (De Bakker et al., 2010). However, the company address the risk through install the centralised IT system and through this, company identify the requirement of equipment’s. At the same time, company also hire the contract workers for performing the work in a right manner. Thus, these actions of the project manager help to reduce the negative effects of logistic risk. The mitigation of risk helps the project manager to complete the project on time and the timely completion of project allows the company to utilise the resources properly and minimise the project overall cost. It boosts the efficiency of the project.
Therefore, these are the critical success factor that helps the ship shape construction company to complete the project on time without any delay and within the stimulated project budget.
From the above project, there are various learning and knowledge about the project initiation and completion is achieved. Likewise, it is learned that critical success factor are the one that contributes towards the accomplishment of project in a timely manner. Moreover, the critical success factor guides that project manager should review the elements or factors of the project so that chances of errors would be less. When it comes to construction project, it is learned that the project scope, project communication, schedule, resources etc. are the factors that support the project success. That’s why project manager need to focus on the mission, scope and communication factor as these areas are the backbone of the project. However, without implementing these elements, project manager won’t able to achieve the success. Furthermore, it is also learned that project completion on time is the critical success factor as if project completes on time it influences other activities also in a positive manner. Likewise, project manager can reduce the cost of the overall project with the completion of each schedule on time. Based on this, it is stated that project completion on the stimulated time is the important factor for the company. Therefore, these are the learning that gained from the case study of ship shape.
The project management process is analysed, at different phases of the works. This process allows the managers to develop and introduce an effective process to handle the critical works involved at the work execution level. In the shipping construction company, the quality of the project management process is examined and accurate measures and methods are introduced to overcome the related issues. Different challenges with the project management process are examined at different levels, as the shopping construction project and its quality can be improved at different phases. The plans adopted by the company are examined for the quality of the project amazement, and to understand the type of changes that is essentially introduced to improve the business activities.
Based on the detailed analysis, the managers implement the related changes that increase the quality of the project work. The tasks are examined at different levels and accurate measures and processes are adopted and implemented to ensure an accurate change and operational method are adopted and introduced to increase the business activities. The process is followed and accurate measures are implemented to acquire the decided quality, within the stated time-frame. The complexity of the project management is decided and accurate measures are implemented to deal with different challenges involved with the execution of the project management process.
Conclusion
The project management process is differently designed and implemented by the companies. Strategies are adopted and implemented to handle the critical works like planning, introducing new methods to increase the performances, and to control the costs for the conduct of the works. These are quite important for the business execution and to conduct the works in the decided manner. The project management defines the process that can be followed to execute the works. This helps in developing and introducing new methods that is used for the execution of the challenging works.
Costs and the time required for the conduct of the works, and in improving the quality of the tasks are decided and it is implemented by the management. It is the most challenging part of the works, where the managers and the staffs work together in reducing the related challenges involved with the project management execution process. The tasks are defined and relevant processes and methods are adopted to increase the value of the project management process proposed to be adopted for the company.
References
Alzahrani, J.I. and Emsley, M.W., 2013. The impact of contractors’ attributes on construction project success: A post construction evaluation. International Journal of Project Management, 31(2), pp.313-322.
Asemi, A. and Jazi, M.D., 2010. A comparative study of critical success factors (CSFs) in implementation of ERP in developed and developing countries. International Journal, 2(5), pp.99-110.
De Bakker, K., Boonstra, A. and Wortmann, H., 2010. Does risk management contribute to IT project success? A meta-analysis of empirical evidence. International Journal of Project Management, 28(5), pp.493-503.
Eadie, R., Browne, M., Odeyinka, H., McKeown, C. and McNiff, S., 2013. BIM implementation throughout the UK construction project lifecycle: An analysis. Automation in Construction, 36, pp.145-151.
Hagen, M. and Park, S., 2013. Ambiguity acceptance as a function of project management: A new critical success factor. Project Management Journal, 44(2), pp.52-66.
Ika, L.A., Diallo, A. and Thuillier, D., 2012. Critical success factors for World Bank projects: An empirical investigation. International journal of project management, 30(1), pp.105-116.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. USA: John Wiley & Sons.
Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), pp.202-217.
Müller, R. and Jugdev, K., 2012. Critical success factors in projects: Pinto, Slevin, and Prescott–the elucidation of project success. International Journal of Managing Projects in Business, 5(4), pp.757-775.
Nograšek, J., 2011. Change management as a critical success factor in e-government implementation. Business Systems Research, 2(2), pp.13-24.
Ofori, D.F., 2013. Project management practices and critical success factors–a developing country perspective. International Journal of Business and Management, 8(21), p.14.
Purna Sudhakar, G., 2012. A model of critical success factors for software projects. Journal of Enterprise Information Management, 25(6), pp.537-558.
Ship Shape construction (2014). Project Case Study. Retrieved from http://www.shipshapeconstruction.com/documents/Richmond_Case_Study.pdf.
Yang, L.R., Huang, C.F. and Wu, K.S., 2011. The association among project manager’s leadership style, teamwork and project success. International journal of project management, 29(3), pp.258-267.
Zou, W., Kumaraswamy, M., Chung, J. and Wong, J., 2014. Identifying the critical success factors for relationship management in PPP projects. International Journal of Project Management, 32(2), pp.265-274.
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