KB7030 People in Project Management Assignment Sample

 

Module Code And Title : KB7030 People in Project Management Assignment Sample

 

Component 1

Introduction

Leadership, management plays a vital role in organizational management that helps to enhance the skill and experience of people that are in project management. In addition, project management is essential for managing an organization and it is important for organizational growth. In this context, Belbin’s team roles theory is important as it well defines team management and team’s role in the successful completion of a project management plan.

Belbin’s team roles theory

Belbin’s team role theory consists of nine roles that are required in a team in order to conduct good team management. In this context, it can be said that shaper, resource investigator, implementor, team worker are some important characteristics of this team role theory.

Based on the article by Rahmaniet al. (2021), inspired by Belbin’s team role model it has been reported that working process has happened sustainability in a construction project. It implies that teamwork has happened appropriately in construction projects as workers of that project have the characteristics that are required in Belbin’s team role theory. As opined by AranzabalMaiztegi et al. (2021), it can be said that Belbin’s team role theory divides some specific roles into team members that team members follow appropriately and its impact can be represented in the overall project.

Hence, it can be said that appropriate project management needs to follow this team role theory as it enhances organizational management by improving team communication, team bonding or overall relationship with team members. In this context, an article by Rahmaniet al. (2021) suggests that a perfect team refers to a group of skilled and experienced members that have the same vision about a specific project. It refers that, all team members have the same understanding of a project’s mission and goal.

In addition, it can be said that Belbin’s team role theory is a widely used framework as it supports employees bonding, rewarding employees for any achievement and giving other facilities for keeping up productivity. As opined by Sousa et al. (2018), it has been observed that Belbin’s team role model supports diversity in team members as it opens the door of exchange of different ideas, different cultures which is helpful for good project management.

It supports that welcoming people in teams from different diversified backgrounds helps to keep a good team bonding. It has some benefits that people from different cultures and backgrounds can help an organization to maintain project management plans. As referred by Fekryet al. (2019), the limitation of Belbin’s team role theory is no such proof or practical implementation has been observed for this theory. Hence, there is doubt that has been generated regarding practicality of this theory.

Very few case studies have been observed that has used this leadership theory. Hence, it can be said that Belbin’s leadership theory has some positive effects that improve organizational science, leadership management and team management. However, it can be said that Belbin’s leadership theory is a popular and widely used team management model as appropriate team management can help to achieve organizational growth.

The theory of Team Roles by the author Belbin is deemed as one of the most important theories that justify the team roles and their effectiveness. In order to address this phase and outline a coherent and clear narrative that discusses the opinions concerning the validity of the theory, the article “Team composition in relational contracting (RC) in large infrastructure projects: a Belbin’s team roles model approach. Engineering, Construction, and Architectural Management.” has been taken into consideration.

As per the view of Rahmaniet al. (2021), the approach of Belbin’s team roles model is considered highly effective for team composition and development. The author of this article points out the effectiveness of this theory in enhancing team performance. The consideration of the weaknesses and strengths of each individual helps the leaders of certain teams to organise their team in a manner that uses each individual’s talents and skills and fosters creative and productive collaboration.

This is the core capability of this theory and this proves the validity of the theory in the effective team development and development of each team member individually. In addition, the chosen article reveals that the acute utilisation of this theory can assist in recognising behavioural strength and weakness

People and Behaviour Theories

In light of this significant assessment, the critical task focuses on developing a constructive debate concerning the people and their behaviours as well as their influence while working in a team. In order to address this critical debate a relevant and suitable article has been chosen. Hence the article chosen for addressing the debate is ‘Emerging themes and theories in the sharing economy: a critical note for hospitality and tourism. International Journal of Contemporary Hospitality Management.’

In view of this article, it has been noted that emerging themes and theories in a shared economy have a great significance, the article revolves around the people and their behaviour in the realm of the tourism and hospitality sector. As per the views of the author Altinay and Taheri (2018), the enhanced consumer trust and reduced and downfall of the global economy in the periphery of e-commerce, as well as online payment, a huge shift towards collaborative sharing and consumption has been observed.

It has been visualised that both the factors associated with collaborative sharing and consumption are deeply associated with people and their behaviour, which are essential factors in these major shifts. The author has further presented that, as per The theory of Planned behaviour the behaviour intention drives people’s behaviour.

However, behaviour intentions are functioned by the three most significant elements which are, subjective norms, attitude towards behaviour, and perceived behavioural control. Moreover, the behaviour of people in the team setting is more effective as it tends to impacts and influence different aspects of team and leadership. However, contrary to the view of LI (2020), the theory of Communicative behaviourthat is presented by Habermasis deemed as one of the most important social behaviour and as a medium, this theory focuses on language.

It can be interpreted by the author’s claims, that this communicative behaviour theory reveals a string connection of communication that is associated with behaviours. However, as per the statements of Chan et al. (2021), the theory of Planned Behaviouris considered as the behaviours change model, that focuses on using psychological theories. The author in this concern points out that people’s behavioursis mainly connected with their psychology and the social cognition intention, belief, and behaviours are indirectly and directly linked with motivation and psychological support.

Hence, through assessing and critically reviewing three of the articles regarding the behaviours of people and their influences there are three behavioural aspects related to the people’s behaviourshave been outlined. As per the previously chosen article, it can be observed that sharing is considered as one of the most influential and important forms of human economic behaviour.

In addition, it can be reflected through evaluating the article that behaviour that is related to trust is one of the most universal and essential forms of behaviour that influences different organizational and workplace peripheries. For example, in the industry of hospitality and tourism, people and their behaviour influence many of the industrial and internal leadership factors.

Moreover, Li (2020) presents that, the theory related to communication behaviour can be effective for influencing other people and it can be utilised as a bridging tool between two individual people. It is unprecedented that, communication plays a critical role in influencing people and the overall team in different organisational peripheries. Therefore, behaviour and communication can be deemed as deeply rooted in each other. Moreover, people’s behaviour has a gerat6 impact in specific team settings.

To be precise, the excellence and failure of teamwork operations can be depended on the behavioural aspects of people and their communication as well. Various factors can influence the behaviour of people in a different team set. As per the theories discussed above, the psychological factor is the most influential for changes of behaviour regarding individual peoples.

The aspects related to leadership, work culture, and effective communication has a strong influence on people’s behaviour in different teams and organisational circumferences. According to the opinion of Chan et al. (2021), the behaviour of people has the ability to impact the external and internal environment of different organisational circumferences.

Moreover, the author states, the self-determination theory as an integrated has the ability to reveal that, why the behaviours of people can impact certain preventive measures for controlling the behaviour.

Hence, through analysing the three articles it can be interpreted that, communication plays a vital role in human behaviour, and through the effective use of communication, behavioural challenges can be mitigated. However, as per different theories that have been discussed in this debate, behaviour has different influences on a team setting, leadership, and individual people. Also, it has been noted that behaviour can be generated through various reasons and psychological factors are one of them.

Conclusion

Based on the overall evaluation, the people and behaviour theories and their influences on people and their behavioural changes are addressed in an effective manner. In this concern, significant articles have been chosen for developing an effective debate. In the final phase of the task, the significance of Belbin’s Team role theory has been illustrated in association with a chosen article.

Component 2

Introduction

A successful end of project management needs certain skills that need to b prepared at the beginning of the project. Communication is one of the major skills of project management that gives the ability the workforce to negotiate with external and internal parties in a good manner.

Dealing with external force include critical competencies where the necessity of risk management, communication and wise leadership is crucial the high on the list. Communication underlies all of the necessary task force, due to the absence of communication; project management can face difficulties that lead an organisation to failure.

Role of Shaper in Project Management

In a Belbin report, the role of a Shaper in project managementis an individual that shakes specialties to make sure that they evaluate all opportunities and that the group does not become conceited during the procedure. Shapers view many obstacles as exciting challenges, and they are not afraid to continue even when others are ready to give up and even give up on themselves (Diab-Bahman, 2021).

According to the Belbin report, this individual received more than 80% of the vote for the shaper role, which ranked first in the order of preference. Also noteworthy is that this role will motivate the team to remain committed and to continue working without losing sight of the overall goal. When team members run into roadblocks in their projects, they lose enthusiasm and motivation.

The shaper’s role is critical since it will aid in overcoming obstacles while maintaining focus on the end goal. The ability to drive a project forward and the courage to face and overcome obstacles are significant advantages for the shaper role during a project. To be more effective in the shaper role, the individual must channel their enthusiasm and energy into assisting the team is gaining momentum, whether by focusing on something that motivates individuals within the group or emphasizing the importance of collective goals and objectives (MindTools.com, 2022).

The only drawback and limitation is that it has the potential to arouse the wrath of those who have denigrated it. The primary contributing factor to the shaper’s role is that it is demanding, dynamic, and thrives under time constraints. This character possesses the determination and courage to overcome obstacles. The role’s allowable flaws are prone to exploit by those who wish to control them. This role may therefore cause some people to feel offended.

Assessment of communication based on Belbin theory

According to this theory, majority of the organisation these days face loss and get less success due to the incapability of the leaders in the field of communication. Therefore, for the need to succeed, communication skill is the prior factor that every leader and employees need to produce in themselves. Communication is the most popular response that gains popularity in the present market but it gets used quite less.

Right now about 69% of the managers still feel uncomfortable in the time of communicating with the employees (Rahmaniet al., 2021). Hence, for getting a higher sense of success every leader should spend 80% of the time to spend in the meeting communicating with the other workers.

The use of Belbin’s model is mainly relied on certain fields such as producing more benefits that can increase the amount of positive consequences through teamwork. Maximising the performance of the teamwork is the major objective of this theory, where communication has a significant role to play (Rahmani et al., 2021).

Therefore, in this study the both component are linked in a pivotal manner to consider and find the core strengths and weaknesses of every individual. Through the combination of this model and communication an organisation can organise its employees by dividing them into groups or team, those are can do better teamwork.

KB7030 People in Project Management Assignment Sample 1Figure 1: Self-perception of different team roles

Based on this theory, communication can increase the power of collaboration that navigates a good relationship even in the field of tricky business. Lack of communication can cause misunderstanding and according to this theory, it can lead the leader to mislead someone’s reaction and body language.

The lack of communication strategy can increase the discomfort in the workforce in between the workforce (Gutiérrez et al., 2019). The role of concrete communication needs to be implemented in the organisation to improve the work environment by diagnosing the critical issues in working personnel. Related to the interaction style between the workers the theory uncovered a certain cluster of the behaviour of human nature. That mainly focuses on the characteristics of every team’s role and own characteristics.

Therefore, in this place, the need for commutation is become quite necessary to receive the upgraded level of information for the sake of success (Bayazitova, 2019). Communicating with others gives a person the opportunity to learn about new things that increase the analysis power. Mainly commutation skills can make a person wiser and make them able to think more critically, which can lead to success.

Role of communication in project management

The managing project involves a versatile level of approach and skill sets that can increase the communication skills power of a person. Based on the previous theory and ideas it can be stated that the role that is required for conducting better team management is the role of the communicator. Every leaders and employees need to become good communicators in order to sustain a work base and success of an organisation (Rosenberger and Tick, 2021).

Nowadays the project management process and procedures are known and analysed based on standard techniques and tools as the main element of the organisational administration. Communication put a major impact on the national economy by enabling success in large and small organisations through better project production.

The standards that are generated in the communication process need to be confidential and made on the characteristics of the objective of an organisation. A good standard of communication in the field of project management has some specific criteria, which need to be followed in order to promote success. Fact for communication is much more constructive when it comes to outsourcing (Alwaly and Alawi, 2020).

In Belbin’s model the role of communication consider as an egregious part where every can foster their talent through communicating with others. Communication can increase the scope of gaining knowledge that is more diverse on the other hand that boost up the amount of productivity (Faraji et al. 2022).

It is noteworthy for an organisation that follows a better project management framework with strategic communication skills. The procedures that include in communication are categorised under major expertise sections that follow certain guidelines. An appropriate standard of communication in project management builds a better standard of task techniques (Čabarkapa, 2019). However, the standard of the internal task of an organisation relies on the task process where commutation has a pivotal role.

Besides this, the role of technology has a strong impact on the success of an organisation. The technology transfer cases involve strategic techniques that accomplish certain necessary activities. An appropriate standard of communication can reduce the issues of cost and time span. Besides this commutation can reduce the chances of internal conflict among the employees’ ad at the same time it diminishes major internal misunderstandings (Jaziriet al., 2018).

Impact of communication on the mitigation of project management related issues

A good level of communication is one of the major components of project management; it allows the project to get progress in a well manner and mainly on time. The concept of communication has the ability to ensure the members get themselves aligned with the objective and goals of the organisation (Borkovskaya, 2018).

On the other hand, the priority of the leaders is getting changed with the idea of communication cause communication adds a diverse level of ideas. That ensures the leading professionals to working on projects only based on their criteria (Habibi and Kermanshachi, 2018).

Communication keeps the professionals informed all the time related to the tasks. That is beneficial for the leaders to communicate with the team members to ensure the success of a project. At this point, every project manager should keep checking his or her priorities in the team to ensure the work process is in a good manner.  There are various types of communication are used by the workforce, in the higher-level non-verbal commutation is used as the easiest way (de Oliveira and Rabechini Jr, 2015).

Conclusion

Through the entire analysis, it can be concluded that in the project management process every participant has own personal role that they need to play. In the communication process, various effective procedures may anticipate various questions that can increase the level of strategy implementation. Through analysing communication based on Belbin’s theory it has been highlighted that communication can give the opportunity to the team members to establish the highest level of professionalism while creating trust and unity in the workforce. Moreover, it has been found from this entire study that, communication strengthens several skills in leaders and employees to accomplish the goals of the organisation.

Reference

Altinay, L. and Taheri, B., 2018. Emerging themes and theories in the sharing economy: a critical note for hospitality and tourism. International Journal of Contemporary Hospitality Management.

Alwaly, K.A. and Alawi, N.A., 2020. Factors affecting the application of project management knowledge guide (PMBOK® GUIDE) in construction projects in Yemen. Journal of Construction Engineering and Management9(3), pp.81-91.Available at: https://www.researchgate.net/profile/Nahg-Alawi/publication/343683714_Factors_Affecting_the_Application_of_Project_Management_Knowledge_Guide_PMBOK_R_GUIDE_in_Construction_Projects_in_Yemen/links/5f391a61299bf13404c85dd3/Factors-Affecting-the-Application-of-Project-Management-Knowledge-Guide-PMBOK-R-GUIDE-in-Construction-Projects-in-Yemen.pdf (Accessed on: 3 May 2022)

AranzabalMaiztegi, A., EpeldeBejerano, E. and ArtetxeUria, M., 2021. Team formation on the basis of Belbin’s roles to enhance students’ performance in project based learning.

Bayazitova, D., 2019. Group work: peer assessment and rewards distribution. Организационнаяпсихология9(4), pp.174-184.Available at: https://orgpsyjournal.hse.ru/data/2020/01/08/1510700209/OrgPsy_2019_4(9)_Bayazitova(174-184).pdf (Accessed on: 3 May 2022)

Borkovskaya, V., 2018. Project management risks in the sphere of housing and communal services. In MATEC Web of Conferences (Vol. 251, p. 06025). EDP Sciences. Available at: https://www.matec-conferences.org/articles/matecconf/pdf/2018/110/matecconf_ipicse2018_06025.pdf (Accessed on: 3 May 2022)

Čabarkapa, J., 2019, December. Analysis and comparison of ISO 21500-Guidance on project management and PMBOK 6th Guide. In 5th IPMA SENET Project Management Conference. Paris, Francia: Atlantis Press (pp. 266-271).Available at: https://www.researchgate.net/profile/Jovana-Cabarkapa-2/publication/338052045_Analysis_and_comparison_of_ISO_21500_-_Guidance_on_project_management_and_PMBOK_6th_Guide/links/5e9e25f1a6fdcca7892bcb64/Analysis-and-comparison-of-ISO-21500-Guidance-on-project-management-and-PMBOK-6th-Guide.pdf (Accessed on: 3 May 2022)

Chan, D.K., Zhang, C.Q. and Weman-Josefsson, K., 2021. Why people failed to adhere to COVID-19 preventive behaviors? Perspectives from an integrated behavior change model. Infection Control & Hospital Epidemiology42(3), pp.375-376.

de Oliveira, G.F. and Rabechini Jr, R., 2019. Stakeholder management influence on trust in a project: A quantitative study. International Journal of Project Management37(1), pp.131-144.Available at: https://fardapaper.ir/mohavaha/uploads/2018/12/Fardapaper-Stakeholder-management-influence-on-trust-in-a-project-A-quantitative-study.pdf (Accessed on: 3 May 2022)

Diab-Bahman, R., 2021. The impact of dominant personality traits on team roles. The Open Psychology Journal14(1), pp.2-13. Available at https://openpsychologyjournal.com/VOLUME/14/PAGE/33(Accessed on: 9th May 2022)

Faraji, A., Rashidi, M., Perera, S. and Samali, B., 2022. Applicability-Compatibility Analysis of PMBOK Seventh Edition from the Perspective of the Construction Industry Distinctive Peculiarities. Buildings12(2), p.210.Available at: https://www.mdpi.com/2075-5309/12/2/210/pdf (Accessed on: 3 May 2022)

Fekry, A., Dafoulas, G.A. and Ismail, M., 2019. The relation between student behaviours in group presentations and their teamwork modalities using Belbin and MBTI analysis. Procedia Computer Science164, pp.292-300.

Gutiérrez, L., Flores, V., Keith, B. and Quelopana, A., 2019. Using the Belbin method and models for predicting the academic performance of engineering students. Computer Applications in Engineering Education27(2), pp.500-509.Available at: https://www.researchgate.net/profile/Brian-Keith-Norambuena/publication/330315193_Using_the_Belbin_method_and_models_for_predicting_the_academic_performance_of_engineering_students/links/5e77a51e4585157b9a544aba/Using-the-Belbin-method-and-models-for-predicting-the-academic-performance-of-engineering-students.pdf (Accessed on: 3 May 2022)

Habibi, M. and Kermanshachi, S., 2018. Phase-based analysis of key cost and schedule performance causes and preventive strategies: Research trends and implications. Engineering, Construction and Architectural Management. Available at: https://www.researchgate.net/profile/Sharareh-Kermanshachi/publication/322477152/inline/jsViewer/5ba9737992851ca9ed23714a (Accessed on: 3 May 2022)

Jaziri, R., El-Mahjoub, O. and Boussaffa, A., 2018. Proposition of A Hybrid Methodology of Project Management. American Journal of Engineering Research7(4), pp.113-127.Available at: https://www.researchgate.net/profile/Raouf-Jaziri/publication/324517405_Proposition_of_A_Hybrid_Methodology_of_Project_Management/links/5ad1c2eaaca272fdaf780a9c/Proposition-of-A-Hybrid-Methodology-of-Project-Management.pdf (Accessed on: 3 May 2022)

LI, H.Q., 2020. Analysis of Alienation of College Students’ Network Communication from the Perspective of Communicative Behavior Theory. DEStech Transactions on Economics, Business and Management, (ahem).

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Rahmani, F., Scott-Young, C., Tadayon, A. and van der Walt, J.D., 2021. Team composition in relational contracting (RC) in large infrastructure projects: a Belbin’s team roles model approach. Engineering, Construction and Architectural Management.

Rahmani, F., Scott-Young, C., Tadayon, A. and van der Walt, J.D., 2021. Team composition in relational contracting (RC) in large infrastructure projects: a Belbin’s team roles model approach. Engineering, Construction and Architectural Management. Available at: https://www.researchgate.net/profile/Allen-Tadayon/publication/352019208_Team_composition_in_relational_contracting_RC_in_large_infrastructure_projects_a_Belbin%27s_team_roles_model_approach/links/60b5ed8f299bf106f6edd895/Team-composition-in-relational-contracting-RC-in-large-infrastructure-projects-a-Belbins-team-roles-model-approach.pdf (Accessed on: 3 May 2022)

Rosenberger, P. and Tick, J., 2021. Multivariate Optimization of PMBOK, Version 6 Project Process Relevance. ActaPolytechnicaHungarica18(11).Available at: https://www.researchgate.net/profile/Philipp-Rosenberger-3/publication/357264592_Multivariate_Optimization_of_PMBOK_Version_6_Project_Process_Relevance/links/61cae145e669ee0f5c6bff40/Multivariate-Optimization-of-PMBOK-Version-6-Project-Process-Relevance.pdf (Accessed on: 3 May 2022)

Sousa, P., Tereso, A., Alves, A. and Gomes, L., 2018. Implementation of project management and lean production practices in a SME Portuguese innovation company. Procedia computer science138, pp.867-874.

 

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