MGT201A Project Report Assignment Sample
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Stakeholder engagement and communication plan
In order to achieve the project aim and objective the engagement of the stakeholders is necessary. In this project, there are different groups of the stakeholders that have significant interest in the project. Along with this, the decision in the project also influences these stakeholders’ interest (Kerzner & Kerzner, 2017). As the project kitchen renovation the list of stakeholder includes the different stakeholder including the team of the project, manager, user of kitchen, contractor, and suppliers.
Stakeholder engagement matrix
| Stakeholder Mapping | |||||||
| Stakeholder(s) (S.H) | Interest | Influence | Important to the S.H | S.H Engagement Strategy | |||
| Internal | Manger
|
High | High | · Improve the performance
· Complete the project effectively · Develop the collaboration
|
· Develop the reward system
· Provides each facility · Freedom of the decision
|
||
| Project team
|
High | High | · Completion in the project
· Meet all the requirements · Complete the project on time (Schwalbe, 2015).
|
· To achieve the project goals
· To complete the project on the provide budget and time · To improve the efficiency and performance |
|||
| User of kitchen
|
|
High | High | · To make the effective utilisation of resources
· To provide great experience to the customer |
· To determine the benefit of the completion of the project
|
||
| Contractor | High | High | · Decrease the owner responsibility
· Use of expert advice in the project |
· To manage project
· To take the responsibility of the activities · To complete the project on the time |
|||
| External | Supplier | High | Low | · Complete the need material
· Provide the equipment and material on time · Increase effectiveness |
· To makes the payment on the time
· To make the good order to encourage the customer
|
||
| Customers
|
Not specific customer, it represents a group | High | High | · To increase the sales
· To become the cause of generate the revenue |
· To determines the benefit of the customer
· To provide the specific feature and cost benefit (Fleming & Koppelman, 2016) |
||
| Government | The government of Australia
|
Low | Low | · To develop the specific rules and regulation
|
· To provide the accurate information of the business and financial transition | ||
Stakeholder mapping
| High | Keep satisfied
Customers Suppliers Governments
|
Manage closely
Suppliers Contractor Manager Contractor |
| Stakeholder Influence | Minimum effort
Customers Government
|
Keep informed
Contractor Manager Owner |
| Low | Stakeholder Interest | High |
Communication management plan
In the project management, success of the communication plan depends on the communication plan. Typically, the communication plan is a way connecting the different people of the project. The main objective of the communication plan is to achieve the aim and objective of the communication plan. In this kitchen renovation plan, the communication plan will be developed that will help to make the flow of the information in the project (Harrison & Lock, 2017). Along with this, this communication plan will also determine the purpose of the communication. Along with this, by the help of this communication plan, the stakeholder of the project will be supported to know their responsibilities in the completion of the project. At the same time, this communication plan will also determine the methods of communication that will be used in the communication. Furthermore, it is also found that communication plan in the project management is also essential to determine the timing when the process will start in the context of the meeting (Heagney, 2016).
Communication matrix
In the project management, communication matrix is a significant tool that helps in distributing the information to related person of the project. An effective format of the communication matrix is helpful to flow the information timely among the stakeholders. The communication matrix determines the type of information, format and frequency of distribution for each role. In the context of this project, the below communication matrix is used:
| Stakeholder Communication Strategy Considerations | |||
| Purposes | Responsibility | Method | Timing |
|
· To determine the goal and objective · To determine relationship between different parities · To identify the communication topic · To select the responsible person · To develop the cooperation among the staff (Kerzner, 2018).
|
· Team leader
· Team leader
· Team leader
· Team leader
· Team leader
|
· Face to face meeting · Face to face meeting
· Email and message · Email and message
· Face to face meeting
|
· Quarterly
· Quarterly
· Weekly
· Quarterly
· Weekly
|
References
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. USA: John Wiley & Sons.
Schwalbe, K. (2015). Information technology project management. UK: Cengage Learning.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. USA: Routledge.
Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt Assn.
Kerzner, H. (2018). Project management best practices: Achieving global excellence. USA: John Wiley & Sons.
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