MSc Management Project Management Essentials Sample Assignment
The smart city uses new tools and technology to improve operational efficiency that shares effective information with people. The main goal of the smart city is to optimize the functions of the city and promote the economical growth of the city. The values lie in technological development and determining the infrastructure of the city. The report is going to build a project management plan for Hull to become a smart city. There are some smart cities in the world such as Landon, Birmingham, etc. which are already using the data and technology to tackle the local challenges of the development of the city.
2. Task 1 – The Project Manager
2.1 Role and responsibilities of the Project Manager
Project managers normally have the responsibility for completion of the important projects. Project management is a suitable part of the environment of many projects. The manager needs to have some skills to properly execute the project such as planning, providing direction to the team, time management, cost management, and managing the resources. The project manager is the business entity that facilitates the use of the construction manager in project delivery (Jabar et al. 2018).http://MSc Management Project Management Essentials Sample Assignment Time helps the project manager to take the help of construction of the city to develop as a smart city.
Cost is the essential skill of the project manager for planning the project. The project manager is able to change the system of the project to reduce the cost of the business. A project manager is a person who leads a project to better execution (Giri, 2019).http://MSc Management Project Management Essentials Sample Assignment According to the case study, the project manager takes 12 months to make Hull a Smart city. The project of establishing the smart city is adopted by the technological companies Connexin and Cisco and works in Newcastle city.
2.2 Evaluation skills between this OS consultancy and another project
The project has another skill of evaluation of the OS consultancy project to make Hull a smart city. The evaluation skills of the project of Hull are the main concepts that implement in the project and take the advantage of the skills. The role of the project manager is to execute the project in a unique way through new techniques (Luţaş et al. 2020). http://MSc Management Project Management Essentials Sample AssignmentThe Connexin technology is working in the cities to deliver the smart city with the impact of mobility, lighting, security, and waste.
Figure 1: Roles of project manager
The project manager executes the plan to develop the tools and technology of Hull as a smart city. The best planning of the project gives the opportunity to work with the private and public sectors to deliver real benefits to the communities, visitors, and businesses. The smart city Chicago implements the basic infrastructure in the city that makes the city a global leader. The top management team of the project manages the strategy of the business (Yang et al. 2021).http://MSc Management Project Management Essentials Sample Assignment The implementation of wireless connectivity to develop the solution to the problem in the city becomes the main part of the business.
2.3 Ability to synthesise and explicit context
The ability to synthesise is the system for summing the various contexts of the project. According to the topic, the project manager has an essential role in the smart city OS project manager. The report determines the main role and responsibilities of the project. The project is playing for making Hull a smart city. The role of the project manager related to the various project creates barriers to the project (Zwikael and Meredith, 2018). http://MSc Management Project Management Essentials Sample AssignmentThrough the role of the project manager, the people of the city to become the smart cities access the project. The people of the city get the chance to use the tools and technology for their needs. The synthesis of the project gets the results of information in the applications and programs identified as the issues of the project. The population of the city interacts with the huge numbers of customers using the new technology. The smart city becomes a combination of the disciplines and technology and helps to create the purpose of the project to Smart Operating System (OS) for Hull.
2.4 Proper principles for the Project manager
The appropriate principles for the project manager are following the rules and regulations of the project in an effective manner. The manager of the project OS smart city needs to have the proper vision and mission to fulfill the project. The objectives of the project need to meet at the time of execution of the project in the workplace. The engagement of the stakeholders in the system of project management is the main principle. The project manager needs to create innovative strategies for the proper implementation of the OS smart city project. The principles of the project follow the rules of the project to use the new technology in the project.
3. Task 2 – Problem Solving & Decision Making
3.1 Stakeholders power the map
Stakeholders map us the visual system of laying the idea of the project on one map. The main advantage of the power mp of the stakeholders is to get the visual representation of the people. The people of the city influence the project to relate with the new tools and technology to become a smart city. The project manager considers stakeholders as an important part to increase the performance of the project (Derakhshan et al. 2019).http://MSc Management Project Management Essentials Sample Assignment The power map of the stakeholder builds a new way to implement the project with the effectiveness of people. As the project developer, the stakeholders need to manage all the project systems to become the world’s smart city.
3.2 Stakeholders engagement and Key stakeholders of the project
The key stakeholders of the smart city project are the people who use the benefits of the smart cities. The business creates new tools and technology in the research of the organization, and the organizations use the services of the smart cities. The project manager only focuses on the stakeholders of the project and their investment for the better execution of the project (Barbalho et al. 2019).http://MSc Management Project Management Essentials Sample Assignment As per the case study, the issue of the project of Hull smart city is the system of managing the stakeholders. The engagement of the stakeholders helps the city to increase the tools and technology in the city.
3.3 Stakeholder engagement techniques process
The key benefits of the manage stakeholders engagement system involve seeking support from the stakeholders. The system of communicating and working of the Smart city project manages the activities of the project. Tools and techniques used to manage the stakeholder technology that is the effective communication methods; the issues change the plan of the project. The project manager of the Hull Smart city OS project takes the system of traffic management with the care of health. The approaches of the conflict manager take the place and success of the project so stakeholder needs to have the knowledge of conflicts (Safapour et al. 2019). http://MSc Management Project Management Essentials Sample AssignmentThe stakeholders create the team for the execution of the OS project and provide clear queries about the project. The project manager combines the approaches of the stakeholder’s engagement.
Figure 2: Stakeholder Matrix
3.4 Evaluation skills between this OS consultancy and another project
Stakeholder engagement is the main issue of the Hull Smart city OS project and the stakeholders are the major importance in the project. The evaluation of the skills of the stakeholders helps the city to use the digital services of the project. The project manager needs to describe the benefits of the stakeholders in the project (Maphanga and Nel, 2020).http://MSc Management Project Management Essentials Sample Assignment The people mostly like the technology for the smart city and compare the stakeholders with the outlined plan of action for the project. In the smart city of Boston, the stakeholders implement Participatory Urbanism based on the use of mobile apps. The technology helps to receive easy and quick information about the parking and allows the stakeholders to communicate with each other.
3.5 Ability to synthesise and explicit context
The synthesis of the stakeholder’s engagement is the system for the project of Hull smart city OS. The stakeholders help the project manager to collect the data or information about other smart cities in the world. The engagement of the stakeholders helps the project with the capital and innovative ideas for the better execution of the project. The stakeholders for implementing the project (Verenych and Bushuyev, 2018) hold an integrated understanding of the project. The stakeholders of the project really develop the system for the project with the various types of technology. According to the case study, OS is using the Connexin tech and building the Cisco Kinetic for the cities platform. The system involves citywide sensors and Internet of Things devices.
3.6 Appropriate principles for the topic
The stakeholder’s project management has an interest in the certain endeavor succeed with the implementation of the OS smart city project; the stakeholders have a variety of extending responsibilities that comes to the progress of the project. The principles of the stakeholder’s power map have the financial interest of the project for making the Hull a smart city. The internal stakeholders are the people who are involved in the project and influence the operations of the project. The external stakeholders of the project are not part of the workplace and provide enough information for the new tools and technology.
4. Task 3 – The Project Triangle
4.1. Major parameters of the project triangle
The project management triangle visualizes the problems of the project such as time, scope, and cost. The three elements of the project need to manage by the project manager for the better implementation of the Smart city Hull in the world. The triangles demonstrate the main part of the project that moves the project work to the top level of execution. The concept of a triangle is the proper way to reach the success of the project (Pollack et al. 2018). http://MSc Management Project Management Essentials Sample AssignmentThe parameters of the projects make the quality of the project nest and move in the same direction of the project with the goal to become a smart city.
Figure 3: Project Triangle
The cost of the triangle is another major part that manages all the systems of the project. The environment of the project is considered concentrated and related to the requirements (Adlane et al. 2021).http://MSc Management Project Management Essentials Sample Assignment As per the case study, the time of the Smart city Hull OS project is 12 months and makes the citizen of the acuity who is experiencing the technological use. The cost of the OS project is £55,000, which needs to be managed by the project managers. The scope of the project is to work for the nation in the private and public sectors. The project delivers the benefits to communities and visitors to Hull with the national business.
4.2 Compare the evaluation skills between this OS consultancy and another project
The Hull smart city OS project states the city is awarded 55000 pounds for the growth of the project work and states the project was 12 months ago. Dubai is considered the smartest city in the world with the implementation of the project triangle. The success of the project is not an easy task without the help of triangle management (Al-Qahtani and Baymout, 2021). http://MSc Management Project Management Essentials Sample AssignmentDubai is recently changing through the seven-year plan to transfer the government services. AI is utilized in the transportation sector and helps the significance of the project.
The Dubai project manages the triangle with the effectiveness of the project and meets its goal of the project. The project helps to become the smart city to Hull with the OS project so triangle management is the essential part of the project. The success of the project gives the estimated goal of the project with the project triangle (Abylova and Salykova, 2019).http://MSc Management Project Management Essentials Sample Assignment In order to keep the elements of the project in check, the manager of the project needs to have a deep understanding of the individual variables. The project triangle gives the opportunities to be flexible to accommodate the changes of the project.
4.3 Ability to synthesise and explicit context
The context of the project triangle is the main parameter of the project and manages the whole project work. The parameters are the cost, scope, and time that help the project plan to implement the Hull smart city. The project triangle meets the basic needs of the project with the best outcomes (Bacon, 2020). http://MSc Management Project Management Essentials Sample AssignmentThe scope is the size of the OS project that mange the details, quality, and magnitude of the projects. The complexity of the project manages through this triangle for the best quality output of the project. The financial budget, equipment, and facilities are managed through the cost of the project.
4.4 Appropriate principles
The principles of the project triangle are the maintenance of the parameters for the project. The people know this triangle as Iron Triangle and the variables of the project triangles meet the needs of the project. The value of triple constraints in the project management serves as a visual reminder of the impacted decision for the project.
5. Task 4 – Managing Finances
5.1 Justification of the cost estimate for the Smart City
Cost estimate means the system of the project for forecasting the financial conditions. The accounts of the projects for the elements of the projects need the materials of the labour and calculate the total amount of the budget of the project. The cost estimate is the primary part of the construction project that is considered the major criteria of the project (Elmousalami, 2020).http://MSc Management Project Management Essentials Sample Assignment The cost estimate is the list of the costs, involved in the details of the report, and describes the assumption of the aspects. The project moves to the execution of the phase and the best way forward is the cost estimate of the Smart city OS project in Hull.
5.2 Compare the Cost estimate between this OS consultancy and another project
As per the case study, the budget of the Hull smart city OS project is 55000 pounds and steps the implementation of the system of the project. The cost estimates are also important for the development of the project work. Peterborough smart city borrows 20 million pounds in 2022 for making the city smart city. The cost estimates conduct with the development of the city with the new smart tools and techniques (Barnett et al. 2018).http://MSc Management Project Management Essentials Sample Assignment Cost estimates in project management are the system to manage the budget of the project. Peterborough city manages the budget of the project and becomes the smart city of the world. The initial estimates of the project move to the main factors of the project to make the Hull a smart city. The people of the city are able to use all the technological machines so the cost estimate is the very essential part.
5.3 Comparison with another smart city project
The project is the motion to manage the cost for the development of the project with the proper outcomes. The elements of the project are the affiliates and the costs to keep the project budget. Barcelona is the top global position of smart city and the pioneer to adopt the new technology. The city first manages the cost of the project to become the smart city of the world and then starts the project. Barcelona cist is embracing smart city technology to tackle the social environment of the project. The cost estimate is the essential part of the project to work with the new tools and technology (Sonmez and Uysal, 2021).http://MSc Management Project Management Essentials Sample Assignment The city makes the energy-efficient, data, and the connection of the project with the people. The revenue of the global smart city manages the market of the project with the new technology. The project of Barcelona innovates the population of the planning and the less the traffic congestion.
5.4 Justification of the evaluations
Cost estimates use to predict the quantity and price of the Smart City project of the resources that have the scope of the project. This estimate needs to provide the decision-makers of the projects with the means to make the investment of the decisions. For the purpose of estimates, the cost of the project is the effective way to reduce the cost (Mennini et al. 2018).http://MSc Management Project Management Essentials Sample Assignment The cost estimates are included in the details of the report of the assumption and need the internet of the total cost of the project.
6. Task 5 – Risk Management within the Project
6.1 Discussion of any personal, interpersonal, or group skills
The major variations of the interpersonal and personal skills of the project manager help the development of the smart project. The interpersonal skills generally range in the communication skills of the project manager with the people. Personal skills depend on the ability of the people they use the new tools and technology in the smart city. Some project managers look at the risk and problems of the project at the time of implementation. The project manager needs to adopt the skills to maintain the new technology in the project (Zaman et al. 2019). http://MSc Management Project Management Essentials Sample AssignmentThe risk of the project is Data and identity theft, Device hijacking, lack of communication, and scope creep.
|Data and identity theft||The identity of the theft and data can be used as fraud.||Possible||High|
|Scope creeps||Features of the new technology can be used for crime.||Possible||High|
|Device hijacking||Crimes can be utilized.||Possible||Medium|
|Lack of communication||The communication skills need to be the best.||Possible||High|
Table 1: Risk management
The process of risk management involves finding the potential of the project, and the managers assign the project with the effective strategies the project. The way to mitigate the risk of the Hull smart city project is the monitoring the level of the risk. The project needs the operational process to reduce the risk of the project (Walker and Lloyd-Walker, 2018). http://MSc Management Project Management Essentials Sample AssignmentThe mechanism is attained by the development of the interpersonal and personal skills of the project manager. The project managers need to take effective steps to mitigate the risk such as Security of boot, and monitoring the security of the project.
6.2 Development of skills in the smart city
As per the above-discussed discussion, personal, interpersonal, and group skills are the three core skills that need to be developed in terms of making a project like this a successful one. As a risk manager, there is a need to properly follow some guidance to manage potential risks within this project by using all three skills. Problem solving is the first and foremost personal skill that every project manager must develop. These skills can be enhanced by gathering various examples of previous projects and then applying them during this project. On the other hand, analytical skill is the second personal skill that can be developed by following examples of some challenging projects of smart cities.
In the context of interpersonal skills communication, understanding of the project, and negotiation and diplomacy skills are the most important ones. This project might see a downfall if the project manager does not possess all these interpersonal skills, which are developed as the experience increases (Urbański et al. 2019).http://MSc Management Project Management Essentials Sample Assignment Lastly, group skills can be enhanced by giving the team proper education and training.
6.3 Comparison with another smart city project
One of the greatest examples of a project like this is the “Big Clout project” project. This project is funded by the “European Union’s Horizon 2020 research and innovation program (contract N° 723139) and by the Commissioned Research of National Institute of Information and Communications Technology (NICT), JAPAN (contract N° 18301)” (Bigclout.eu. 2022).http://MSc Management Project Management Essentials Sample Assignment After conducting detailed research on this project, it was found that the project managers were very successful in effusively mitigating various risks from this project. The project managers are using AI (“artificial intelligence”) and “Internet of Things (IoT)” extensively to identify potential risks and then mitigate them. “Big data analytics capability” has also been helpful towards the risk mitigation approach of a smart city project like this.
6.4 Justification of the evaluations
As per the report in the “Turnbull Report 2001”, construction companies need to show the process to mitigate risk in their projects. This is not considered a statutory requirement; however, the lack of proper risk mitigation strategy can negatively impact an ongoing construction project. Often these types of risks are miscalculated and ignored, which tend to add more cost in terms of completing the project. Thus, the sole duty of a project manager is to predict risks and effectively mitigate them. In other words, risk mitigation in construction is the prevention of company losses that can exist in the form of accidents, loss of money, property damage, damages to equipment, and various other things (de Araújo Lima et al. 2021). http://MSc Management Project Management Essentials Sample AssignmentTherefore, from the above discussion, it is clear that a proper risk assessment and mitigation strategy is required to make a smart city project like this a successful one.
7. Task 6 – Conflicts and Negotiation
7.1 Discussion of any personal, interpersonal, or group skills
Conflict management and negotiation are the two most important factors and skills that every project manager must have. It is very common within a project that various situations of conflicts might arise. On the other hand, managers must also negotiate with suppliers of raw materials to lower company costs. Therefore, it is clear that without having these two skills it would be difficult for project managers to effectively manage the team and enhance their productivity. From past research, it is evident that conflict management and negotiation techniques cannot be acquired without having personal, interpersonal, and group skills. A successful conflict manager within a team not only temporarily manages a conflict but also establishes a better working environment and collaborative nature (Halytskyi, 2020).http://MSc Management Project Management Essentials Sample Assignment Many types of conflicts might arise within an ongoing smart city project like this. Luckily, there is a wide range of solutions to this issue. One of the most appreciated techniques is increasing all the above-mentioned three skills.
7.2 Development of skills in the smart city
There is a wide range of strategies available that can help one project manager to enhance personal, interpersonal, and group conflict mitigation and negotiation skills. The first and foremost thing that one construction project manager must develop is his and the team’s “listening” skills. It is very necessary for all the concerned people within a team to have strong and active listening skills. This would help one group to engage properly and effectively with all the members and employees. Furthermore, managers must take their emotions out of the project; otherwise, it could hamper its effectiveness. Therefore, the next step is to enhance these skills. In other words, maintaining a good relationship and offering compliments are necessary to manage a construction project effusively.
7.3 Comparison with another smart city project
One great example of a construction project like this is the “Replicate Project”, which was focused on developing Bristol by “deploying energy efficiency, mobility and Information and Communications Technology solutions” (Replicate-project.eu. 2022).http://MSc Management Project Management Essentials Sample Assignment After conducting detailed research regarding this project, it is found that conflict and negotiation issues were present in this project as well. However, the managers were very effective in developing a project management strategy to mitigate issues like these from their ongoing projects. It needs to be highlighted that with the help of personal, interpersonal, and group skills, it was very easy for the managers to efficiently and smoothly remove those issues. From the detailed summary of this project, it was found that the “Thomas-Kilmann Conflict Mode Instrument (TKI)” theory had been very useful for the project managers to identify conflict and negotiation issues (Koley, and Rao, 2018).http://MSc Management Project Management Essentials Sample Assignment Furthermore, this theory also helped them to mitigate and remove these issues.
7.4 Justification of the evaluations
A project might witness various types of conflict situations. It could be a conflict between managers and subordinates, between employees, or between suppliers, or negotiators. Therefore, identifying and mitigating these types of issues from a project is required to make those projects successful. Furthermore, from various past articles, it is found that a conflict arises when people of various interests do not find a common thing between them, or it could arise from differences in opinions and thoughts. Project managers in a smart city project cannot handle large groups of teams having tens of hundreds of employees without having conflict management skills (Andreoni, and Chang, 2019).http://MSc Management Project Management Essentials Sample Assignment This is the reason it is relevant to any construction project, be it this one, or be it projects like the “The Replicate Project EU.” Negotiation issues and conflicts only lead to negativity, which is why things never reach the desired conclusion. It only adds multiple tension and the lives of project managers, stakeholders, and concerned employees a hell (Wang, and Wu, 2020). http://MSc Management Project Management Essentials Sample AssignmentTherefore all the individuals within this project must try their level best to avoid the generation of conflict like situations.
8. Task 7 – Teamwork
8.1. Discussion of any personal, interpersonal or group skills
Clients are complicated, a smart city project is complicated, tasks might suddenly grow heavy, and yet there is no best strategy like teamwork. It is only the skills of the employees working as a team, which can mitigate these risks, issues, and complications very effectively. Research highlights over one-third of construction projects tend to fail because of a lack of teamwork (Ogbonnaya et al. 2018).http://MSc Management Project Management Essentials Sample Assignment Great teamwork can be helpful for a construction project like this to achieve the three most important goals. Teamwork is essential for completing the given tasks within the projected deadline (Sanyal, and Hisam, 2018).http://MSc Management Project Management Essentials Sample Assignment Furthermore, teamwork also helps the individual teams and all the members within teams to work effectively by communicating properly. This establishes the foundation of the satisfied employee, which eventually increases productivity and motivation. Lastly, teamwork is essential as it contributes to establishing a proper and healthy workplace environment. This is the reason that without having these skills, the managers could find it difficult to manage their teams actively.
In general, there are three types of skills associated with teamwork skills, which are personal, interpersonal, and group skills. Therefore, all these three skills are required to make a smart city project like this a successful one. The process to enhance all these three skills is discussed in the below section.
8.2. Development of skills in the smart city
The first thing that managers must do in terms of building teamwork skills is to set proper aims, goals, and objectives prior to the project. “Oxford University Press” highlights teamwork as “the ability to operate collaboratively in pursuit of a common objective” (Reeves et al. 2018).http://MSc Management Project Management Essentials Sample Assignment Sending the most important thing is to define individual roles, as it gives individuals proper understanding regarding the things and tasks they need to do. Furthermore, to enhance teamwork skills every individual must communicate within himself or herself effectively. For example, proper and effective teamwork can be found in the project namely the “5G Smart Tourism project”. The role of effective teamwork is the key reason that this project became a successful one. After following the above-mentioned steps, managing conflict within the team is required (Yap et al. 2020). http://MSc Management Project Management Essentials Sample AssignmentThis would eventually establish a clear idea as managers would know whom to recognize and whom to reward. Lastly, trust building and encouragement are required to build an effective teamwork strategy.
8.3 Comparison with another Smart City Project
In comparison, “5G Smart Tourism Project” can be defined as a better competitor where this project includes “5G Tech Pioneers” that have created real-life examples with an immersive experience. In this tourism project, the project managers and other team members included advanced connectivity systems and technologies that open the culture, heritage, and tourism sectors in the UK. The team members of this smart city project can use this technology for further development. As the smart tourism project involves immersive technology for wider success that creates major opportunities for the investors, the same can be happening in this smart city project.
In this smart tourism project, multiple users available synchronize the entire process for further development. This system can help them re-configure previous areas with traditional challenges that are based on network latency and congestion (west of England, n.d). This project has shown the efficiency of teamwork where the developing partnership can help to complete it within the proper and estimated value. The team members can use the same concept and method and project managers of this smart city project and that will be highly beneficial to them.
8.4 Justification of the Evaluations
The above discussion has successfully described the efficiency of teamwork in this smart city project. The coefficient team works to ensure perfect resources that are well managed within less and proper time and that is required to complete this project for increasing project efficiency in every aspect. In addition, there is a major role of the team manager has helped to justify and build a diverse team for effective project management. There are very critical and typical challenges that are also derived in this aspect but the efficiency of the project manager has helped to complete the project on time.
Effective teamwork in the project management of smart city projects leads to increased efficiency of the project. In this aspect, each team member put his or her strength and efficiency to complete the project with project justification (Shelton and Lodato, 2019).http://MSc Management Project Management Essentials Sample Assignment This efficiency helps to hold their accountability and this accountability helps to motivate others and for further research. The evaluation of effective teamwork has been critically justified in this study and the effective teamwork in this smart city project helps in better and more effective problem solving. This also helps to increase the personal and professional growth of the team members, which has boosted the project encouragement.
The concept of smart city development and the efficiency of project managers have been critically evaluated in this study. The role of project managers and their necessity in the smart city project has been critically injected into this study for better understanding. The revolutionary cause of effective project management and its urgency in this present situation has been neutralized with critical views. The efficiency of team workers and project managers in terms of solving critical problems and handling project triangles has been critically enacted in this study. The role of the financial manager and risk management of this smart city environment has shown different levels of conflicts and improvement both in similar ways. In the end, the negotiation and conflicts in the smart city project and the comparison with the “5G Smart Tourism Project ” have been included in this study.
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