MSc Management with Advanced Project Management Assignment Sample
Introduction
The purpose of this report is to analyse the project of the University of Cambridge in migrating all its undergraduate and postgraduate teaching online. The current situation with the Covid-19 pandemic has made it necessary to make this move, which has presented many challenges and required a lot of changes to ensure the success of the project (Mohammed, 2021). http://MSc Management with Advanced Project Management Assignment Sample
The report purposed to investigate the company’s strategic goals and directions, the project choice and portfolio management, the company’s setting, project governance, leadership, advanced planning and scheduling, and managing and leading change.
For this project, it is important to consider specific context of University of Cambridge. As one of oldest and most renowned universities in world, it has long history of excellence in teaching and learning and is committed to providing a world-class educational experience for its students.
This report will evaluate the project from a strategic perspective to ensure the successful migration to online teaching and to provide guidance on how to best manage the project.
The mission and vision statements of the University of Cambridge clearly define its objectives and strategic plans. It is crucial to take project selection and portfolio management into account in order to accomplish these objectives and guarantee the project’s success.
This entails thinking about the kinds of projects that should be pursued, the screening tool that should be used to select schemes, and best way to manage project portfolio. Another crucial aspect to take into account is the organisational context. The project’s relationship to the company’s strategy will be discussed, and an organisational structure that will maximise the likelihood of success will be recommended.
Although, the project’s project governance is another crucial element. The benefits and drawbacks of two project management governance frameworks will be compared in this part, along with suggestions for which framework would be most appropriate for the given situation.
Additionally, it will offer guidance on what governance institutions have to be established to efficiently oversee the procedure. The role of the project leader is also an important factor to consider. This section will assess role of project leader and debate how role of this project leader would make project fruitful. Additionally, advice will be given as to how project champions can provision project and best way to achieve them.
A crucial part of endeavour is advance planning and scheduling. The benefits and drawbacks of two project management approaches will be compared in this part, along with suggestions on which methodology would be more effective in the given situation.
The study will also offer guidance on how to involve those who will be impacted by the project in change management process and how change management may be structured into project.
Additionally, it will strengthen the abilities needed to form and manage effective project teams in a project management setting.
In general, this study will offer an examination of the effort the University of Cambridge is undertaking to move all of its undergraduate and graduate instruction online.
It will take into account organisational setting, project governance, leadership, progressive planning and scheduling, managing and leading change, as well as company’s strategic goals and directions. This report will include recommendations on how to manage the project successfully and ensure that its students receive top-notch instruction.
A. Project Selection and Portfolio Management
One of greatest prominent universities in world, the University of Cambridge is determined to provide its students a top-notch education and has a long tradition of excellence in research, education, and innovation.
The University must therefore be able to successfully adjust to changing conditions in order to maintain its position at the forefront of educational excellence. Its strategic objectives and orientations are concentrated on upholding this quality in a dynamic international environment while also working to enhance the educational experience for students and the social effect of its research (Mahdavi et. al. 2021). http://MSc Management with Advanced Project Management Assignment Sample
Additionally, the University was compelled to move all of its scholar and graduate instruction online in wake of global epidemic, which is a big job that takes a lot of time, effort, and resources. The University of Cambridge must make sure that its project portfolio is effectively managed and prioritises the relevant projects if it is to meet these objectives.
Project Selection
In context of epidemic and sudden relocation to online teaching, the University of Cambridge will need to undertake a range of projects in order to ensure that its teaching is as effective as possible.
The University of Cambridge’s strategic objectives and directives are to foster a diverse and inclusive culture, enrich the student experience, foster research excellence and impact, and raise the University’s profile internationally, according to information on its website (University of Cambridge, 2020). http://MSc Management with Advanced Project Management Assignment SampleThese initiatives may involve the creation of new digital learning resources, the redesign of current curricula and modules, the upskilling of professors and students, use of new software for online teaching and testing, and a unique approach on student experience (Gupta et. al. 2022).http://MSc Management with Advanced Project Management Assignment Sample
In order to ensure that University of Cambridge is able to accomplish its strategic goals and provide a top-notch teaching experience, these projects will need to be carefully chosen and managed.
When selecting projects, the University of Cambridge should use a screening module that is appropriate for their context.
- A checklist allows the University to quickly and easily assess a project’s potential to contribute to the University’s strategic goals and objectives. It also allows the University to compare potential projects against each other and to identify potential risks associated with each project.
- The University could also consider using a simplified scoring system to select projects. This system would allow the University to assign a numerical value to each project based on its potential to contribute to the University’s strategic goals and objectives (Wu and Chen, 2021).http://MSc Management with Advanced Project Management Assignment Sample
- As a final possibility, the University might also think about choosing projects based on an analytical hierarchy system. This system would allow the University to assign a numerical value to each project based on its potential to contribute to the University’s strategic goals and objectives, while also taking into account the resources required and the risks associated with the project.
Project Portfolio Management
In order to effectively manage a project portfolio, the University of Cambridge should develop a project portfolio matrix. This matrix should include all of the projects in the portfolio, the expected outcomes and benefits of each project, the timeline for completion, and the resources required.
The matrix should also include a risk assessment for each project, which should include the potential risks and their likelihood of occurrence. The matrix should also be reviewed regularly to ensure that the projects are on track and that resources are being effectively allocated (Lopes et. al. 2021).http://MSc Management with Advanced Project Management Assignment Sample
Although, the University of Cambridge should also ensure that they are using best practices in project portfolio management. This could include using the Balanced Scorecard to measure the performance of the project portfolio, using Earned Value Management to track progress, and using a risk register to track potential risks.
In addition, the University should use project portfolio management software to automate and streamline the process. This software should include features such as project scheduling, resource allocation, and risk management.
As a result, the University of Cambridge needs to select and manage the right projects in order to achieve its strategic goals and deliver a high-quality teaching experience. The University should use a screening module that is appropriate for their context, such as a checklist, simplified scoring, or analytical hierarchy or profile charts (Kaufmann, 2022). http://MSc Management with Advanced Project Management Assignment SampleThe University should also develop a project portfolio matrix and use best practices in project portfolio management, such as the Balanced Scorecard, Earned Value Management, and a risk register. Finally, the University should use project portfolio management software to automate and streamline the process.
B. The Organisational Context
With a long tradition of distinction and a dedication to giving its students a top-notch education, the University of Cambridge is a recognised institution of higher learning with a global reputation. In light of COVID-19 pandemic, University was forced to suddenly move all of its teaching online in the spring of 2020.
This was a substantial endeavour that involved changing the programmes and modules significantly, upskilling the professors and students, and implementing software for online instruction and tests. The University of Cambridge must select a suitable organisational structure in order to efficiently administer this project and guarantee its success.
The University of Cambridge’s strategic objectives and directions include developing a diverse and inclusive culture, enhancing the educational experience for students, promoting research quality and impact, and enhancing the university’s reputation abroad (University of Cambridge, 2020).http://MSc Management with Advanced Project Management Assignment Sample The transition to online instruction is crucial to attaining these objectives because it gives instructors the chance to reach more students, generate new digital learning tools, and offer a distinctive learning environment.
TOWS Analysis
The TOWS matrix can be used to examine how project is linked to University’s strategic choice. The TOWS matrix appearances at internal strengths and weaknesses of organisation, as well as outside opportunities and threats (Yamagishi et. al. 2021).http://MSc Management with Advanced Project Management Assignment Sample
Figure 1 TWOS Analysis
(Source-TWOS Analysis, 2021)
In this case, the University of Cambridge has a strong reputation for excellence and a commitment to quality, which are internal strengths that the University can leverage for the project. Additionally, the University has access to new digital technologies, software, and resources, which are external opportunities that can be used for the project (Saidmamatov et. al. 2021). http://MSc Management with Advanced Project Management Assignment Sample
On the other hand, the University must also contend with external threats such as the need to upskill lecturers and students and the potential for digital literacy to lag, as well as internal weaknesses such as the lack of experience with online teaching.
Organization Structure
In order to successfully manage the project, the University of Cambridge should adopt a hybrid organisational structure.
A hybrid structure combines elements of both the functional and project-based organisational structures. It is ideal for the University of Cambridge, as it will allow them to effectively utilise the strengths and resources of both types of structures while also addressing the weaknesses.
The strengths of a hybrid organisational structure include its ability to provide flexibility and adaptability, as well as its ability to facilitate communication and collaboration between departments (Eames et. al. 2021).http://MSc Management with Advanced Project Management Assignment Sample Additionally, the hybrid structure allows for more efficient decision-making and project management, as it allows for specialised teams to be formed in order to focus on specific tasks.
Although, the weaknesses of the hybrid organisational structure include the potential for conflicts between departments and the need for additional resources to manage the structure.
Additionally, the structure may require additional time to manage and coordinate the teams, which may slow down the project’s progress.
Moreover, in order to safeguard success of project, University of Cambridge must also consider organisational qualities that are essential to success of project. These attributes include culture of organisation, leadership, communication, and motivation.
The culture of the organisation is a key attribute, as it will determine the level of collaboration, innovation, and productivity within the organisation (Aguilar et. al. 2021). http://MSc Management with Advanced Project Management Assignment SampleThe University of Cambridge’s culture should be one that encourages collaboration, innovation, and creativity.
Additionally, the culture should be one that values diversity and inclusivity, as this will ensure that everyone feels respected and valued within the organisation.
Furthermore, Leadership is also an important attribute, as the leaders of the organisation will provide direction and set the tone for the organisation. The leaders of the University of Cambridge should provide clear guidance and direction for the project and ensure that all stakeholders understand the goals and objectives of the project.
Also, Communication is essential for the success of the project, as it allows for information to be quickly and effectively shared between departments and stakeholders. The University of Cambridge should safeguard that all investors are kept up to date with progress of project and that they are provided with the resources and information they need to succeed.
Finally, motivation is an important attribute, as it will ensure that everyone involved in the project is motivated and engaged.
The University of Cambridge should ensure that all stakeholders are given the opportunity to contribute to the project and that their work is appreciated and recognised. As a result, the University of Cambridge should adopt a hybrid organisational structure in order to successfully manage its migration to online teaching.
This structure will allow for flexibility and adaptability, as well as efficient decision-making and project management (Eringfeld et. al. 2021).http://MSc Management with Advanced Project Management Assignment Sample Additionally, the University must also consider organisational qualities that are essential to success of project, such as culture of organisation, leadership, communication, and motivation.
C. Project Governance
The University of Cambridge needs to ensure it has an effective project governance framework in place in order to successfully manage relocation to online teaching.
The advantages and disadvantages of two project governance frameworks
Two project governance outlines that may be suitable for the University are the Project Management Institute (PMI) framework and the Agile project governance outline.
1.PMI framework: It is a traditional project management framework that is widely used by organizations. It focuses on planning, organizing, and controlling projects. It also emphasizes the importance of stakeholder management and the need for clear processes and procedures (El Khatib et. al. 2022). http://MSc Management with Advanced Project Management Assignment SampleThe framework is suitable for accurately tracking and measuring progress; however, it can be slower and less flexible than other frameworks.
2.Agile project governance framework: It is an iterative approach to project management that is suitable for complex and rapidly changing environments. It focuses on collaboration, communication, and flexibility and emphasizes the importance of customer satisfaction. It is well suited for managing online teaching projects, as it is able to quickly adapt to changing conditions and customer feedback.
As a result, the PMI framework provides structure and predictability, but is inflexible, while the Agile framework is more flexible, but requires a high level of collaboration (Lock, 2021).http://MSc Management with Advanced Project Management Assignment Sample Both frameworks have their advantages and disadvantages, and it is up to the project manager to decide which framework is best suited to the particular project.
Recommendations for Project Governance Frameworks
It is recommended that the University of Cambridge use both the PMI and Agile frameworks for its project management. The PMI framework is suitable for accurately tracking and measuring progress, while the Agile framework is suitable for quickly adapting to changing conditions and customer feedback (Uwadi, 2021). http://MSc Management with Advanced Project Management Assignment SampleThis combination of frameworks will allow the University to get the best of both worlds and will enable it to manage the migration to online teaching effectively.
Creating Effective Governance Institutions for Successful Process Management
In order to safeguard success of its project, University of Cambridge should create a governance institution that is responsible for overseeing the project. This institution should include representatives from various departments in the University, such as teaching, research, IT, and management (Mansoor, 2021). http://MSc Management with Advanced Project Management Assignment Sample
The institution should also include representatives from external stakeholders, such as students and alumni. Additionally, the governance institution should be responsible for setting goals and objectives for the project, monitoring progress, and evaluating the success of the project.
Organisational attributes are also an important factor in success of project. The University of Cambridge should ensure that it has the necessary resources, such as personnel and technology, to successfully manage the project. It should also ensure that it has a clear vision and strategy for the project, as well as clear processes and procedures for managing the project.
Additionally, the University should ensure that it has strong communication and collaboration between departments and stakeholders in order to effectively manage the project. Finally, the University should ensure that it has a culture of learning and continuous improvement in order to ensure that the project is successful in the long run.
Overall, the University of Cambridge needs to have an effective project governance framework in place in order to successfully manage the migration to online teaching. It is recommended that the University use both the PMI and Agile frameworks, as well as create a governance institution with representatives from various departments and stakeholders (Kerzner, 2022). http://MSc Management with Advanced Project Management Assignment Sample
The University should also ensure that it has the necessary resources, as well as a clear vision and strategy, strong communication and collaboration, and a culture of learning and continuous improvement.
D. Leadership
The ability to inspire and motivate others to accomplish a common objective is referred to as leadership (Wu et. al. 2021).http://MSc Management with Advanced Project Management Assignment Sample It requires laying out a plan, conceiving a stirring vision, and inspiring others to cooperate in order to succeed.
The Role of the Project Leader in Achieving Project Success
For University of Cambridge’s move to online teaching, the role of the project leader is particularly important for safeguarding success of project. The project manager must be able to inspire, direct, and motivate team in addition to having a thorough understanding of the project’s breadth and complexity.
The project manager is responsible for managing project’s resources, coordinating efforts of the many departments, setting deadlines, and making sure project is completed on time and to the specified standards (Shastri et. al. 2021).http://MSc Management with Advanced Project Management Assignment Sample
Along with being able to recognise risks, create plans to minimise them, and make sure the project is finished on time and under budget, the project leader also needs to be able to manage the project’s budget successfully.
A project leader can play a variety of responsibilities, including:
- At the University of Cambridge, the Project Leader performs a range of significant roles in the university’s research and innovation efforts. They are in charge of organising, planning, and carrying out initiatives and activities in accordance with the strategic goals of the university. This include creating and overseeing research initiatives, obtaining funds and materials, and fostering staff-student collaboration.
- Along with advising and guiding the university’s research and innovation teams, project leaders are crucial in monitoring and evaluating the progress of initiatives. In order to guarantee that the project’s goals are realised, they are also in charge of coordinating with external partners and stakeholders, including industry, the government, and funders.
- The project leader is also responsible for managing risk. This includes identifying risks, developing strategies to mitigate them, and monitoring the progress of the project to ensure that risks are identified and addressed in a timely manner.
- All components of the project must be led, planned, and organised by the leader. This entails working in tandem with the project team to guarantee that duties are finished quickly and effectively. They will collaborate with interested parties to define requirements, establish deadlines, and offer input on development.
- The duty of establishing and preserving connections with partners and external stakeholders falls to project leaders. This entails establishing connections with organisations that could provide funds, including business, the government, and non-profits. They are in charge of making sure that these outside partners are aware of and interested in the university’s research and innovation activities.
As a result, the role of the project leader in University of Cambridge’s move to online teaching is essential for ensuring success of project.
The project leader must be supported by project champions who can provide valuable insight and feedback, as well as motivation and direction (Shayan et. al. 2022). http://MSc Management with Advanced Project Management Assignment SampleThe project leader should ensure that the project champions are kept informed of the progress of the project, are given the necessary support and guidance, and are rewarded for their efforts.
By following these steps, the project leader can ensure that the project is successful and that the project champions are fully engaged and committed to its success.
E. Advanced Planning and Scheduling
An essential component of project management, project planning and scheduling is utilised to make sure that the project’s objectives are completed within the allotted time frame.
Multiple phases, including defining the project scope, establishing milestones, creating a work breakdown structure, and allocating resources, are included in the approaches used in project planning and scheduling (Arikumar et. al. 2022). http://MSc Management with Advanced Project Management Assignment SampleThis procedure aids in ensuring that project is finished on timetable, within budget, and to intended level of quality.
Comparing advantages and disadvantages of project management methodologies
The Project Management Institute (PMI) framework is a traditional approach to project management and is based on the principles of predictive planning.
PMI framework: It is a sequential, linear process that includes thorough preparation in order to forecast the project’s results. Several stages, including initiating, planning, executing, and closing, are included in the PMI framework, which has a predetermined structure.
With this strategy, a thorough plan can be created up front, and the project team is able to foresee and handle any potential risks or delays (Rustamova, 2021).http://MSc Management with Advanced Project Management Assignment Sample The PMI framework also enables more project management and visibility, as well as the capability of tracking development in relation to predetermined goals.
However, this approach is also very rigid and can be difficult to adapt to changing circumstances, as any changes to the plan require a lengthy process of re-planning and re-scheduling.
Figure 2 Traditional vs Agile approach
(Source- Project management style, 2022)
Agile Project Management: An iterative method of project management, the Agile project governance framework is founded on the ideas of adaptive planning. In contrast to the PMI framework, the Agile methodology emphasises incremental delivery and progress rather than calling for the creation of a comprehensive plan up front.
The planning, executing, and reviewing steps of the Agile framework are completed in an iterative cycle, allowing for any necessary modifications and improvements at each stage. Since modifications can be made quickly and simply, this approach enables a more flexible and adaptive approach. Additionally, the Agile methodology promotes open communication between stakeholders and team members and enables teams to work more collaboratively.
This method, however, is not appropriate for projects with lengthy schedules because it necessitates frequent assessments and evaluations to make sure the project is moving along as intended (Haidabrus et. al. 2021).http://MSc Management with Advanced Project Management Assignment Sample When weighing the benefits and drawbacks of the two frameworks, it can be concluded that the PMI framework is more suited for complicated projects because it offers a step-by-step procedure that spans the whole project lifecycle.
The project will be finished on schedule, within budget, and in accordance with standards thanks to its emphasis on good communication, risk management, and quality assurance. Contrarily, the iterative nature of the Agile framework allows for better customer feedback and adaptability, making it more appropriate for projects with undefined goals. It can also be more expensive because frequent modifications and iterations necessitate additional resources.
Furthermore, For the University of Cambridge’s project of moving to online teaching, the PMI framework is the more suitable choice. This project involves complex tasks such as re-structuring programs and modules, re-skilling lecturers and students, and increasing digital literacy.
The step-by-step process provided by the PMI framework will ensure that all these tasks are completed within the desired timeline, budget, and quality standards (Song et. al. 2022). http://MSc Management with Advanced Project Management Assignment Sample
Furthermore, the framework’s focus on risk management and quality assurance will help to mitigate the risks associated with this project. Additionally, the framework’s emphasis on effective communication will ensure that all stakeholders are kept informed of the project’s progress.
F. Managing and leading change
In order to successfully transition from traditional teaching methods to online teaching, the University of Cambridge must employ an effective change management process.
Change management is a organised method to transitioning persons, teams, and organisations from current state to wanted future state (Jabri and Jabri, 2022). http://MSc Management with Advanced Project Management Assignment SampleThe process requires thoughtful planning to ensure that the transition is successful and that all stakeholders are informed, trained, and supported throughout the process.
When implementing change management within the context of University of Cambridge’s change to online teaching, there are a few key steps that should be taken.
- The project’s goals and objectives should be described by the university. This will give the project a clear direction and help to keep it moving in the right path.
- To make sure that everyone participating in the project is informed, trained, and supported throughout the process, the university should identify the stakeholders and create a communication plan. The communication plan should specify a timetable for when stakeholders should be informed, trained, and supported (Asbari al. 2021).http://MSc Management with Advanced Project Management Assignment Sample
- The University should develop a training plan for faculty, staff, and students to ensure that they are adequately prepared for the transition to online teaching. The training plan should include a timeline of when faculty, staff, and students should receive training, and should include a variety of methods for training, such as online modules, webinars, and in-person training sessions.
The University should also make sure that enough resources are allocated for the project. The project team has to have the resources and assistance it needs to succeed; thus, the university should make sure they are provided. This covers the project’s budget, personnel, and other resource allocations. Additionally, the University should make sure that the project team has received the necessary training and preparation to manage the shift to online instruction.
The University should also involve stakeholders in the change management process. This will help to ensure that the transition to online teaching is successful and that all stakeholders have a voice in the process (Franklin, 2021).http://MSc Management with Advanced Project Management Assignment Sample The University should solicit input from stakeholders throughout the project and should also provide opportunities for stakeholders to provide feedback. This will help to ensure that stakeholders have an understanding of the project and that they are invested in the transition to online teaching.
Finally, the University needs to create an evaluation strategy to assess how well the shift to online instruction has gone. This evaluation plan ought to provide a schedule for when evaluations ought to be carried out, as well as measurements that are both quantitative and qualitative. This will make it easier for the university to spot areas that need improvement and guarantee that the transition to online instruction is effective.
As a result, the University of Cambridge must implement a successful change management approach in order to make the transition from conventional teaching methods to online teaching.
Outlining the project’s goals and objectives, identifying the stakeholders involved in it, creating a communication plan, creating a training plan, making sure the project has enough resources, involving stakeholders in the change management process, and creating an evaluation plan should all be part of this process (Skendžić et. al. 2021). http://MSc Management with Advanced Project Management Assignment SampleBy following these steps, the University of Cambridge can ensure that the transition to online teaching is successful and that all stakeholders have a voice in the process.
Conclusion
It can be concluded that the University of Cambridge’s move to online teaching represents a huge undertaking, and one that requires a concerted effort from the university. The project of the University of Cambridge in migrating to online teaching is a complex one that requires careful planning, governance, leadership and change management.
This report has explored the project selection and portfolio management, the organisational context, the project governance, the leadership, the advanced planning and scheduling and the managing and leading of change. The recommendations provided are based on academic literature, theoretical models, frameworks and research.
It is important that the University of Cambridge take into consideration all the recommendations provided to ensure the successful implementation of the project. It is important to ensure that all of these elements are considered in order to ensure the successful migration to online teaching.
By using the right project selection and portfolio management techniques, the right organisational context, the right project governance frameworks, and the right leadership and change management approaches, the University of Cambridge can ensure that the transition to online teaching is as successful as possible.
Ultimately, the success of this project rests on the University of Cambridge’s ability to make all of these elements work together in harmony. Furthermore, the self-evaluation of the assessment provided in this report can be used to identify any areas that need to be addressed and improved, in order to ensure a successful outcome of the project.
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