Project Charter Document History
1. Executive Summary
[The information in the Project Charter authorizes a project.]
[The Executive Summary provides a brief overview of the project and provide enough of a description to complete the following sections.
The Project Charter documents the business needs, project justification, current understanding of the customer’s requirements, and the product, service, or result that is intended to satisfy those requirements. If information to complete the following sections is not available, state that it is unavailable, then state the person accountable and schedule for completion.]
The Yorkeys Knob foreshore is that the main recreation park for the residents of Yorkeys Knob. The community petitioned Council to undertake better vegetation management of the foreshore and also indicated a powerful need to see enhancements to the foreshore and Goodwood Park.
The foreshore has had restricted improvements undertaken in recent times and a few of the infrastructure has become very tired.
To address this, a draft Improvement plan and Vegetation Management plan are developed for the area. Extensive public and stakeholder consultation was undertaken in developing the plans. This report provides an outline of the improvement and vegetation management plans and recommends that they be formally adopted.
2. General Project Information
[Project Title – The proper name used to identify this project; Project ID – The working name or acronym that will be used for the project; Sponsoring Organization – The organization sponsoring this project; Sponsor Representative – The name of the person representing the Sponsoring Organization; Prepared by – The person(s) preparing this document; Version – Version of this document.]
| Project Title: ____Yorkeys Knob Improvement Plan _____________________ | Project ID: __________________________ |
| Sponsoring
Organization: _ Queensland Government________________________ |
Sponsor
Representative: ___ Cairns Regional Council___________________________________________ |
|
Prepared by: ____Rebecca Gould _____________________ |
Version: ______________1.0_______________ |
3. Project Stakeholders
List all applicable project stakeholders.
| Position | Title/Name/Organisation | Phone | |
| Developer | |||
| Investor | Board of Investment of Australia | ||
| Sponsor Representative | |||
| Builders/contractors | |||
| Consulting Architect | |||
| Program Manager | |||
| Project committee | |||
| Project Manager | |||
| Project Team Members | |||
| Coastal development authorities | |||
| Customer/User Representative (s) | |||
4. Project Purpose
[Explain the reason(s) for doing this project.]
The purpose of Yorkeys Knob Foreshore Improvements project plan is to accomplish the goal of beach re-development activities to develop community Recreation Park for the residents of Yorkeys Knob. The activities include vegetation management and beach improvements through infrastructure development.
The Yorkeys has not been fully exploited for recreational activities and tourism destination owing to its poor infrastructure and maintenance. The beach has identified quantities of marine resources and migratory birds that can be viewed in Australia. The Yorkeys Knob area has potential to develop as a recreational centre and a destination to attract local and foreign tourists to have a viewing experience of the rich resources in this area.
The area has potential to offer educative experiences to students and environmental field graduates. Thus, the project purpose would serve to preserve the coastal ecological unit of Yorkeys beach, give protection to existing infrastructure and certain the continual use of the beach for recreation activities in this area.
4.1. Business Issue
[The Business Issue or Opportunity pertaining to the business is typically an area of “change” needing to be resolved. State in specific terms the issue or opportunity this project will address. Often, the Business Issue is a critical business initiative in the Sponsoring Organization’s Strategic Plan.]
- Implementation of an inclusive beach improvement and vegetation management plan
- Establishing funding mechanisms
- Continuous maintenance of beach as make an attractive destination
- Developing recreational program and additional beach-exploit facilities
- Increase in parking space
4.2. Business Objectives
[Define the specific Business Objectives of the project that correlate to the strategic initiatives or issues identified in the Sponsoring Organization’s Strategic Plan. Every Business Objective must relate to at least one strategic initiative or issue and every initiative or issue cited must relate to at least one project business objective.]
- Beach improvement and vegetation management plan in Yorkeys area
- To promote tourism in this Yorkeys area, an opportunity for revenue generation
- To promote the beach area as a destination for educational and research purposes
- To look for partnership in parking and re-development
- To gain revenue from recreational activities, water sports, parking and access to research activities.
| Strategic Plan Element | Project Business Objectives |
| Nature Conservation | Beach improvement and vegetation management plan |
| Economic Gains | Promote tourism |
| Valuation of Yorkeys Beach | Promote educational and research purposes |
| Funding and recreation and open space | Partnership in parking and re-development |
| Economic Development | Gain revenue from recreational centre development |
[Explain what the project is trying to achieve by stating its objectives which should be measurable and defined in terms of the projects major deliverables, effort, cost, tolerances and business benefits expected. State the objectives following the SMART formula (Specific, Measurable, Attainable, Reasonable, and Timely).]
5. Project Overview
5.1. Project Description
[Describe the project focus, approach, customer(s), and the boundary limits of the project.]
The focus of the improvement project plan is to undertake the development activities of Yorkeys beach area and undertake vegetation management in community development for recreational activities through construction of Project Yorkeys Knob Upgrade in Australia.
This improvement plan will result in development of partnership with the Queensland government and coastal development authorities to re-establish the beach infrastructure and vegetation as the existing infrastructure is limited and beach is poorly maintained due to lack of funds.
The developer plans to restore Yorkey beach area by planting vegetation and building fencing structures. The improvement plan will help in protection of Yorkeys ecological unit and marine resources. This project is focused to provide an enhanced recreational experience to the customers. The customers for this project are identified as local residents, local community, local and foreign tourists, local business owners for recreational activities and parking.
5.2. Scope
[The Project Scope addresses the who, what, where, when, and why of a project. ]
The Yorkeys area has not been fully exploited for promoting tourism, recreational activities and additional beach use activities due to its existing poor infrastructure. The beach improvement and vegetation plan is for community development in Yorkeys area in Australia.
The project proposes to start in October 2017. The development of a local beach at Yorkeys is planned to offer the community cleanliness, drinking water facilities, environmental education, and tourist attraction in Australia.
This project is seeking to open the beach for recreational activities and prepare construction and improvement documents, mention the project specifications, develop a funding mechanism, obtain construction approval and compete the construction activities by March 2017 as its key landmarks for the Yorkeys Knob development.
5.3. Assumptions
[Assumptions are statements taken for granted or accepted as true without proof. Assumptions are made in the absence of fact. List and describe the assumptions made in the decision to charter this project.]
The coastal development authorities will be supportive in coordination of construction approval and activities.
The developer and project committee will attain approval from state and national agencies.
The project committee and others will receive permission from Queensland government.
The program manger, customer representative with sponsor representative will undertake advertisements activities on project completion.
Sponsors and funding will be easily obtained in short time period.
The project will follow the coastal development rules and regulations.
5.4. Constraints
[Constraints are boundary conditions that the project must stay within. List and describe the constraints applicable to this project. Describe the known constraints of the project, e.g. there may be constraints on the amount of resources available to the project or the location of the project team.]
The constraint of scheduling disagreements can impact the time commitment for the project completion. The delay in project poses a constraint in acquiring resources and additional funds. The lack of support from sponsor organisation can be another constraint for the beach improvement plan.
The improper communication from the project team to other responsible parties is a limiting factor for the successful completion of the project.
6. Project Requirements & Deliverables
[The Project Requirements & Deliverables define what the project must accomplish, including the customer/ user requirements and products / services to be provided by the project and the Work Product delivered.]
The key project requirements and deliverables are:
Plan coordination with sponsor organisation, Queensland government and coastal development authorities for the development and improvement of Yorkeys beach and vegetation management
Prepare the design phase documents and prepare approval documents
Prepare infrastructure construction and development plan
Prepare vegetation management plan
Develop a finding mechanism and strategy
Obtain approval from the different authorities and permission from state and national authorities
Implement construction and development activities
Execute vegetation management plan
Re-open Yorkeys beach for recreational activities and economic development opportunities from local communities.
7. Project Management Milestones & Deliverables
[Provide a list of Project Management Milestones and Deliverables. This list of deliverables is not the same as the products and services provided by the project, but is specific to the management of the project. An example of a Project Management Milestone is the Project Plan Completed.]
| Milestone/Deliverable | Estimated Date | Responsible Individuals |
| Planning Phase – Prepare Improvement plan
Prepare vegetation management Beach Design Documents Prepare Construction Documents Acquire Necessary Approval
|
31.08.2017 | Project committee, Project manager, Program Manager, Consulting Architect |
| Restoration Plan – Construction documents with detailed project specifications
Copy of Permit obtained
|
09.09.2017 | Project committee, Project manager, Coastal development authorities |
| Funding – Develop Financing approach
Obtain documents of Queensland Governmental (sponsor Organisation) Seek permission |
18.09.2017 | Developer/Board of Investment of Australia, Sponsor Representative, Queensland Govt., Coastal development authorities |
| Development Approval –
Final Development Approval Issued |
24.09.2017 | Queensland Govt., Coastal development authorities |
| Construction Phase – Contract Initiation
180 days (October 2017- March 2018) |
1.10.2017 | Project manager, Project team members, Developer/ Builders/contractors, Consulting architect, project committee |
| On Completion- Re-Opening Function | 15.04.2018 | Program/project manager, Project committee, sponsor representative, Customer/User Representative |
8. Project Budget & Costs
[Identify the initial funding required by the project and/or committed to this project by the Project Sponsor. Additional funding may be requested and committed, upon completion of the detailed Project Plan.]
| Purpose | Amount ($) | Budget Source |
| Yorkeys Infrastructure development | $ 248000.00 | Sponsor organisation |
| Vegetation managemant | $ 78000.00 | Sponsor organisation |
| Salaries of members | $ 100000.00 | Sponsor organisation |
| Total = $426000.00 |
9. Personnel & Other Resources
[Identify the personnel and other resources required by the project and/or committed to this project by the project sponsor. Additional resources may be committed upon completion of the detailed project plan.]
| Resources | Description |
| Project Team | |
| Support | Adequate budget, Functional and technical documents |
| Facilities | Meeting room |
| Equipment | Land measuring tools,
area survey tools |
| Software Tools | Designing Tools , MS Excel |
| Technology | Internet network |
| Other |
10. Project Risks
[Risks are statements of issues or problems that have the potential to arise but have not yet occurred. List and describe the initial risks for this project.]
The risks associated with this project are:
Inadequate planning of schedules, time and resources which impacts the ability to receive continuous funding
Poor estimation of cost
Inability to obtain desired funding
Absence of involvement of costal development authorities and sponsor in project planning
Improper flow of communication and inadequate reporting
Chances of conflict with state authorities
11. Project Organization
11.1. Project Organization Chart
[Provide a graphic depiction of the project’s organizational structure. The project’s hierarchal diagram begins with the project sponsor and includes all project stakeholders.]
| Yorkeys Knob Upgrade Project, Australia |
| Sponsor Organisation |
| Developer |
| Project manager |
| Coastal Development Authority |
| Project Design Team |
| Project Committee |
| Architect/contractor/builder |
| Project Finance team |
| Construction team |
11.2. Roles & Responsibilities
[Describe the Roles and Responsibilities of all project stakeholders identified for this project. Include the names of all known users, customers and any other project stakeholders which may be involved in or interested this project.]
| Stakeholder Title | Name | Roles & Responsibilities |
| Sponsor | Queensland Government | Funding |
| Developer | Support Project team coordinate with project committee for approval | |
| Project Committee | Manage approval and risk management | |
| Builders/ Architect | Project development execution | |
| Project Manager | Overall responsibility of the Yorkeys project such as
planning, execution, monitoring till project completion Prepares and Update project status report for different stakeholders
|
|
| Project Team members | To accomplish project objectives |
12. Associated Documents
[Make reference (include location and title and author of the document) to any other earlier work that may include useful information, such as an estimate of the project size and duration, a view of the risks faced etc]
13. Other Information
[If the Project Charter is based on earlier work or an earlier project, there may be other useful information. For any referenced information, include the document name, location, author, final version, and final version date.]
14. Approval Signatures
The Signatures of the people below document acceptance and approval of the formal Project Charter. The Sponsor Representative must have the authority to commit the organization’s resources to the project. The Project Manager is empowered by this charter to proceed with the project as outlined in the charter.
| Position/Title | Signature/Printed Name/Title | Date |
| Sponsor Representative | ||
| Program Manager | ||
| Project Manager | ||
| Coastal development authority | ||
| Developer |
