Project Management

Project Management

Introduction

In order to get the success in the market and for successful accomplishment of ay project, the project management is one of the new and effective concepts that are used by the firm. It is because in the project management, there are five steps including initiation, planning, execution, control and closing that are followed by the firm for the successful accomplishment of the project. At the same time, the project management for any project also helps the firm to indentify the risk and the issues that can also be faced by the firm in that project (Cook et al., 2011). Because of this, it can be determined that there is a vital role of the project management in the successful business and project management. In regard to this, this project is related to the Indigenous Cultural Awareness Training for Central Queensland University (CQU) that will be helpful for the university to make a happy an effective environment by overcoming the all culture issues between the employees and the students. Along with this, this report also discusses the stakeholders and the stakeholders’ engagement assessment matrix, work breakdown structure, etc. Additionally, this project also describes the risk in the project with the risk register. Eventually, this project is also defined the budget that will be occurred in the successful accomplishment of this project.

Stakeholders

There will be various stakeholders in this project that will play a major role in the success of this project. But at the same time, below are some major stakeholders of the firm (Blomquist et al., 2010).

  Stakeholder Category

(i.e. Sponsor / Supplier / User)

Description of Interest Description of Influence
1  

Tutors

Suppliers They will provide the guidelines for the students about the indigenous cultural awareness Students has direct connection with the students that is why it will be easy for the university to complete the project on time
2 Students

 

Users They will get the training from the tutors They will have a training of culture and the management of the cross culture
3  

Management of the university

Suppliers They will arrange the all material of the training and will also manage the training as well (Hebert, and Deckro, 2011) They will provide the all resources of training and will also suggest the ways (Mishra, and Mishra, 2013)
4 Head of the university

 

Suppliers All decisions related to the training of the culture will be done by this department They will make some ethical rules and regulation for successful accomplishment of the project

Stakeholders Engagement Assessment Matrix

In this, there are two indicators like C and D and in this, c=current level of engagement; d=desired level):

Stakeholder Unaware Resistant Neutral Supportive Leading
1. Tutor
2.Studnets C
3.Managment  of University D C,D
4.Head  of university C D C,D

In this matrix, there are five things such as unaware, resistant, natural, supportive and the leading that decide the engagement of the stakeholders in the projects (Blomquist et al., 2010).

Requirements Management

In order to make successful project accomplishment, there are different things that are also required for the project manager in the successful project management. At the same time, in this, university have to manage the training hole and the person who will provide the training for the student and the employees regarding the training of culture management. There will also be management of some additional resources that will help the students and the teachers for providing the better training.  Along with this, for better resources management, Central Queensland University will also use the MoSCoW Technique that is quite appropriate for the Central Queensland University to have the exact information about the use of different resources (Papke-Shields et al., 2010). Additionally, the use of MoSCoW Technique defines different techniques such as must have, should have, could have, and won’t have that can be used by Central Queensland University for managing the resources management and to overcome the issues or wastages in the use of resource management.

Scope of the Project

It is one of the most important part f the project that helps the firm and the project manager as well to make and formulate the project plan effectively.  It is also necessary for the project manager to get the clear and the in-depth understanding of the project for better control on the project and also to overcome different issues and the challenges (Turner et al., 2010). This project will be helpful for the all stakeholders including students, employees, etc to have the better management of the culture and to increase the success ratio in the education field. With the help of this project, Central Queensland University will develop a good image of culture management among the students as it will also increase the number of students in the university (De Bakker et al., 2010).

WBS

In order to efficiency of the project, there is a vital role of the work breakdown structure because of providing a structure for each and every task to complete it on time. It is also helpful for the project manager by describing that what task should be done first and what can be done in last for better project management (Hebert, and Deckro, 2011). Because of this, there is a vital role of the work break structure in the successful accomplishment of the project. Below is the WBS of the project of Central Queensland University.

The above WSB depicts that in order to complete this objective, there will need 180 days and 6 months. As concerning the project schedule, the project will start on 7 July 2017 and will finish on 03rd December 2017. It also determines that the development of the graduation party project will involve the various activities. This project will also involve implementation of project control system that will reduce the chances of risk in the project (Blomquist et al., 2010).

CULTURE MANAGEMENT
Management of all equipments
Develop  a plan for training
Prepare team for providing the training for the customers
Establishment of project plan
Resource management plan
Communication plan
Meeting with Managers and seniors
Risk Management plan
Check the all plan effectively
Implementation of project
Project  evaluation

Financial Budget

No. Item Price (USD)
1 Resource management 5000
2 Meeting and stakeholders engagement 2000
3 Equipment 1500
4 Refreshment 3500
5 Speakers 500
6 Transportation 2000
7 Successful implementation 1500
8 Other expenses 4000
  20000

From the above table, it can be illustrated that in order to make successful for this project, the cost of this project will be $20000. It is because in this, there are different activities that will be done by the Central Queensland University like resource management, speakers, transportation, etc for better accomplishment of the project.

Risk management

For successful project management, the risk management is one of the major aspects that is considered by the firm or the project manager.  The reason in this is that without successful risk management, it is not possible by the project manager to complete the project successfully within predefined time (Papke-Shields et al., 2010). Additionally, there are different steps in the project management that will be used by Central Queensland University to identify the risk and to complete the project on time.  In the risk management techniques such as avoidance, reduction, transfer and the acceptance that can be used by the firm as per the risk and the nature of the risk (Cook et al., 2011).  At the same time, Central Queensland University will also use the risk matrix that will also help for Central Queensland University to manage or avoid the risks.

Conclusion

From the above discussion, it can be concluded that in the success of the project, there is a vital role of the project management. It is because it helps the firm for completing the project successfully on time in order to achieve aim and objectives of the firm. Along with this, it can also be summarized that there are various steps such as risk management, risk management matrix, project evolution techniques,  etc that will also be followed by Central Queensland University to complete the project on time successfully.

References

Blomquist, T., Hällgren, M., Nilsson, A. and Söderholm, A., 2010. Project‐as‐practice: In search of project management research that matters. Project Management Journal41(1), pp.5-16.

Blomquist, T., Hällgren, M., Nilsson, A. and Söderholm, A., 2010. Project‐as‐practice: In search of project management research that matters. Project Management Journal41(1), pp.5-16.

Blomquist, T., Hällgren, M., Nilsson, A. and Söderholm, A., 2010. Project‐as‐practice: In search of project management research that matters. Project Management Journal41(1), pp.5-16.

Cook, T.M., Woodall, N., Frerk, C. and Fourth National Audit Project, 2011. Major complications of airway management in the UK: results of the Fourth National Audit Project of the Royal College of Anaesthetists and the Difficult Airway Society. Part 1: anaesthesia. British journal of anaesthesia106(5), pp.617-631.

De Bakker, K., Boonstra, A. and Wortmann, H., 2010. Does risk management contribute to IT project success? A meta-analysis of empirical evidence. International Journal of Project Management28(5), pp.493-503.

Hebert, J.E. and Deckro, R.F., 2011. Combining contemporary and traditional project management tools to resolve a project scheduling problem. Computers & Operations Research38(1), pp.21-32.

Mishra, A. and Mishra, D., 2013. Software project management tools: a brief comparative view. ACM SIGSOFT Software Engineering Notes38(3), pp.1-4.

Papke-Shields, K.E., Beise, C. and Quan, J., 2010. Do project managers practice what they preach, and does it matter to project success?. International journal of project management28(7), pp.650-662.

Turner, R., Ledwith, A. and Kelly, J., 2010. Project management in small to medium-sized enterprises: Matching processes to the nature of the firm. International journal of project management28(8), pp.744-755.

 

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