Value and Risk Management Assignment Sample

 1. Value Management at RIBA Stage 1

Value management refers to a service deployed in the constructions via workshop interventions within a project environment. It is consistently a proactive, problem solving and creative service applied in the construction project to attain project goals and ultimately customer satisfaction. It is a way of developing project briefs and planning to optimize the project solutions (Yu et al. 2018). Value management at RIBA stage 1 includes a structured and multi-disciplinary approach which confirms customer’s needs and its priorities. Following is the presentation of the value management approach that will be applied in the undertaken project to gain succinct understanding for the project initiation process.

1.1 Overview on the need for value management in undertaken project

A project for building “Quarry House Conference and Community Center at Norton Chichester, West Sussex” undertaken. A 3-storeyed conference and community center is about to be constructed for providing space for local business and families with the aims of interacting and supporting disabled individuals. This project will contribute to the social welfare at large. Hence functional value is required to be increased via conduction of effective value management study (TowerEight, 2021). It is gained that VM is such a process that results in maximizing functional value of any specific project through efficient management in the construction phase. It is associated with the management to specific areas such as motivating people, promoting synergies, developing skills and innovations for maximizing the overall organization performance. Value management can be used as a framework for discrete intervention in a project environment.

For initiating value management in the construction of the Quarry House Conference and Community Center, RIBA plan has been used to reach an ideal solution. This particular plan is assumed to be mandatory use in this particular project for supporting successful deliverables and project goals (Alnaggar and Pitt, 2019). Out of the eight stages, the first stages of RIBA plan are associated with outlining the project brief and planning for the construction process. Thus, value management study can be linked to this stage for assessing the project requirements and understanding the feasibility of the proposed construction plan.

1.2 Benefits of VM study at RIBA stage 1

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RIBA stage 1 is required to review and improve a tender which has already been formed for constructing Quarry House Conference and Community Center. This project is in the design phase and requires a strong plan before entering into the construction phase. It is gained that different issues can occur associated with the design phase.  Thus to avoid any gaps and feasibility studies that can impact the construction process negatively, conducting VM study will help in identification of viewpoints from different stakeholders. Suggestions from all the participants in VM study will be helping in effectively reviewing the first stage of planning from different angles. With the implementation of this plan, incorporation of innovation and creative ideas can take place. As opined by Spellacy et al. (2020), VM study is a way of providing direction during project design and construction. It is evident that it is helpful in providing guidance to the project planning. In this construction process it will be helpful in focusing on costs and resources required in the construction phase. It is gained that Quarry House Conference and Community Centre is about to be built to value local communities. Hence, this project should be given much priority in terms of service providing rather than monetary profits.

An appropriate VM analysis at stage 1 will be helpful in developing balance between all cost and quality time associated with the construction project. This particular value management is significant in attaining project value. Several benefits of value management have been identified regarding this construction project. One of them is reducing the project cost (Laovisutthichai and Lu, 2021). By identifying some of the functional requirements of the undertaken project such as  strength and durability frameworks, heat insulation, fire resistance, substructure, security, sound insulators and others. This VM study can help in reducing the overall project costs with the help of determining sustainable alternatives and low cost for meeting the requirements of the projects. Thus, it can be understood that by critically evaluating the benefits of value management study in the project named conference and community centre. This study will be helpful in minimizing the cost of the overall projects.

1.3 Proposed agenda for the workshop

The VM study requires suggestions from different stakeholders associated with the project so that final execution can be made. Thus, the proposed agenda is set into two stages such as taking suggestions at the workshop and secondly implementations of the suggestions. The workshop stage will engage in discussing ideas and complexities associated with the project from different individuals (Danaher et al. 2017). On the other hand the second stage such as implementation will be engaged in processing and compiling of the received suggestions from the participants. Lastly, with the help of this, a final plan will be prepared to begin the construction phase.

For smoothly conducting stages of VW study, the Workshop area must be selected on the basis of having good security, food arrangements and parking facilities near the location of “Norton, Chichester and West Sussex”. On the other hand, to have effective communication, equipment such as speakers and projector must be considered. Following is a proposed agenda to facilitate VM study.

The 4 day activity plan has been undertaken to reach the outcome of the suggestions.

Time Workshop activities Expected outcomes
9.00 Arrivals of the individuals Greetings at the entrance
9.30 to 10.00 Inaugural session Individuals introducing themselves and its role in the construction project
10.00 to 11.30 Project introduction and its agenda Presentation of aim, purpose, value of the undertaken project to the project individuals
11. 30 to 1.00 Visiting to the project site and understanding its surrounding Individuals visits to the site and analyze the feasibility of the project
1.00 to 1.30 Break Conducting casual talks
2.00 to 3.00 A session for discussing solution and complexities of the project Sharing verdict on the site chosen for the project.
3.00 to 4.00 Shedding light on the issues that come on the project Discussing gaps and solutions for solving the issues
4.00 to 5.00 PowerPoint presentation for expressing clear question and answers Individuals present their evaluations and alternatives raised by other individuals.
5.30 End of the session Individuals leave the venue

Table 1: First day VM study

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Source: (created by author)

Time Workshop activities Expected outcome
9.00 Arrival of the individuals Begin with preparing themselves for discussing project agenda 
9.30 to 10.00 Introducing agenda for the day Carrying out the activities which is observed from the discussed agenda
10.00 to 11.00 Findings of the first day are rediscussed Individuals show to better solution from the discussed agenda
11.00 to 1.00 Modifying the project objectives Focussing on innovation, creative ideas and sustainable solutions
1.00 to 1.30 Break Engaged in casual talks
2.00 to 3.00 Emphasis on the issues Discussing gaps and solutions for solving the issues
3.00 to 5.00 Powerpoint presentation for expressing clear question and answers Individuals present their evaluations and alternatives raised by other individuals
5.30 End of the session Individuals leave the venue

Table 2: Second day of the VM study

Source: (created by author)

Time Workshop activities Expected outcomes
9.00 Arrival of the individuals Preparing for conducting the VW study
9.30 to 10.30 Introducing agenda for the day Carrying out the activities discussed in the agenda
11.00 to 12.30 Revision of the recommendations Individuals express their view in the form of debates and arguments derived from best recommendations.
12.30 to 1.00 Compiling of the suggestions Modifying of the solutions to deal with mitigating the waste arise in the project
1.00 to 1.30 Break Engage in the casual talks
1.30 to 2.30 Refining of the project value Final plan associated with the design of the project is reviewed and increases the value of the project.
2.30 to 3.30 Summarization of the questions and answer Clarification of the modification undertaken and validation of the study
4.00 End of the session Individuals leave the venue

Table 3: Third day of the VM study

Source: (created by author)

Time Workshop activities Expected outcomes
12.00 Arrival of the individuals Preparing for final decision making
1.00 to 1.30 Presentation of the final plan in respect to the cost reduction of the project Individuals agree on the matter and voted for the final execution
1.30 to 2.00 Break Engage in casual talks
2.00 to 2.30 Interaction made to attain final decisions Final decision is observed
3.00 End of the session Individuals leave the venue

Table 4: Fourth day of the VM study

Source: (created by author)

1.4 Identification of workshop participants

The participants of the workshop activities are client- The Aldingbourne Trust, contractor Selway Joyce, architecture – Hawkins Brown, service engineer- Michael Popper and the structural engineer which is Campbell Reith Hill.

2. Value engineering the design at RIBA Stage 4

RIBA stage 4 is associated with the plan of reducing the cost of elements or the removal of the elements from the budget in an effective manner. The undertaken project has reached a decision for reducing 2% cost from its total budget in order to initiate the project construction phase. Following is dealing with the analysis of cost saving VE proposal and identification of the elements having impact on the functionality of the project.

2.1 Cost-saving VE proposal

The total budget of the project is £4,763,653 and the recognised amount for reducing cost is  £95273.06. To save 2% of the total budget some elements have been considered which have less impact on the functionality of the project. Firstly, it is with the preliminary cost. As opined by Ogungbile  et al. (2018), preliminary costs in the construction project are those costs incurred by the contractors in terms of site establishment, staff management, security, temporary services, control and protection, safety and environmental protection, mechanical plant and managing temporary works. The cost of the preliminary is determined at the initial phase of the project and forms an important part in the construction project.

Thus, the preliminary cost in the undertaken project is constituted of £483,892. It is gained that 2% can be worked in these areas by minimising the cost incurred by the contractors. On the other hand, the other identified element is contingencies cost which constituted in the total budget of £190,800. It is gained that contingencies costs are those costs which are kept aside for meeting unforeseen costs in the future. It is calculated by multiplying the probability percentage with estimated total cost (Ortiz-González et al. 2018). A decrease in the estimated contingency cost can help in the budget to reduce with 2%. The third identified element is 3B floor furnishings cost. 3B floor furnishings in this project include the screeding cost which constitutes about £92,544 of the total budget. The cost of tiling floors, treads, risers and landings, vinyl sheeting, covering stairs and painted MDF skirting are included. It is gained that reducing the cost over the tile implementation can work on the reduction of the 2% cost on the total budget. The other fourth element identified for reducing the cost of total budget is 4 Fittings and Furnishings cost which constitutes the value of £176,180.

The elements included in the fitting and furniture blinds, room signage, shop fitout and fitting provisions. It is gained that this includes the labor charge in electrical fitting when this decreases it can add to the advantage of reducing the cost of the budget (Dahy, 2019). This will be achieved by hiring skillful labor that requires less time in electrical fittings. As the labour charge is determined on the hours work done by the laborers. Hiring skillful labor can reduce the cost of the total budget. In addition, the areas which this project can focus on to reduce the 2% of the total budget is 5 services cost. These 5 services refer to information technology, customer support, sales and marketing, human resources and research and development. Reducing cost in this element which constitutes the amount of £957,887 can add advantage in the reduction of 2% of the total budget.

2.2 Identification of the elements that have an impact on the functionality

From the above Cost saving VE proposal, five elements have been identified for reducing the total cost of the budget.

Identified elements  Impact on the functionality of the project
Preliminaries cost Preliminary costs are the site-specific overheads. These costs are directly associated with the running function of the project and usually not accounted for in material. This always involves welfare provision for construction site staff. In addition it includes health and safety equipment which is utilised as scaffolding.  Meeting the expenses for the safety of staff and environmental protection is essential in the construction project (Leśniak and Zima, 2018). Usually the contractor is responsible for managing this cost. Reducing the cost from this section can increase a chance of risk in delivering great protection to the staff and all the employees such as electrical incidents, Scaffold-Related Injury, Airborne & Material Exposure and others
Contingencies cost  Contingency cost is meant to meet the unforeseen cost of the project. This is kept aside to be on the safe side. Reducing cost from the total budget can bring complexities in the project when the uncertainties occur (Pham et al. 2021). Reducing cost can bring inability to perform the project function efficiently. This likely reduces the confidence of the project manager.
3B floor furnishings cost The 3B floor furnishings cost includes tiling floors, treads, risers and landings, vinyl sheeting, covering stairs and painted MDF skirtings. These are responsible for attractive looks and the best appearance to the users. It creates a base for living in the room (Pham et al. 2021). Thus, reducing the cost from the 3B floor furnishing cost can reduce the quality of tile used to make stairs. Thus, it will be dangerous for the project when the appearance of the material is overlooked.
4 Fittings and Furnishings The 4 fittings and finishing includes the blinds, room signage, shop fit out and fitting provisions. It is detachable accessories often used to make available the things useful in the construction project. Reducing cost can hamper the ability in the needs of the accessories for fittings in the community center.

 

5 services cost The 5 services cost include the activity areas such as research and development and sales and marketing services. This is done to increase the innovation and create ideas for improving the efficiency of the undertaken project. The quality of work can be lowered by reducing the cost from this section. The project may suffer in inviting the innovation process.

Table 5: Elements and its impact on the functionality

Source: (created by the author)

3. Risk Management Report

3.1 Risks assessment and mitigation strategy

Risk assessment and management is necessary for increasing the quality and value of particular projects. It helps in earlier identification and effective handling of the losses that can occur due to the emergence of the risks. Appropriate assessment of the risks leads to the formulation of strategies that can contribute to the elimination of the risks (Hopkin, 2018). Considering the value engineering proposals developed, related risks have been analyzed below along with suitable action plans to reduce the impact of the risks on the project outcomes. The risk management empowers the authority to immediately identify project challenges and take the right decision for redresses of challenges (Willumsen et al. 2019).

It is beneficial for budget management of the project and provides cost-effectiveness. The success of the project can be achieved by mitigating unforeseen risk. Risk management helps the project manager to figure out the contingency cost. Apart from that, it improves the return of investment and empowers the project manager to manage unforeseen risk and assure the stakeholders for better project performance. The risk management strategy helps in the collection of data and figuring out the loopholes by analysing such data. Hence, the project manager applies right strategy based on such challenges. Hence, the risk mitigation strategy is discussing below:

 

Potential risk Individuals and elements at risk Current preventive measures Risk rating Action plan Responsibilities
Reduction in the preliminary costs can lead to compromise in the context of arrangements for the safety of the workers at the construction site (Fraherandfindlay.com, 2021). Poor standards of safety arrangements will increase the probability of injuries from accidents at the construction site. On an overall basis all the elements of the construction project are at increased risk. Occurrence of any accident will negatively affect the progress of the construction work. Accidents or injuries experienced by site workers will delay works such as site works, drainage, and external works and so on. Not only the elements but also the workers at the construction are at risk if the preliminary costs are reduced. Arrangements are present at the construction site to provide first aid to the workers in case of any accident. Any additional arrangements are missing to prevent the occurrence of the accidents. 4 Kanban tools can be implemented for better assessment of the accidents or risks that can take place during the construction of the conference and community centre (Malakar, 2021). This will help in lowering the chances of occurrence of the accidents and as a result the need for utilizing the preliminary costs will also get lowered. Alternative solutions at reasonable costs can be arranged at the construction site to enhance available protection to the workers and others on the site. The project manager along with the contractor, structural and services engineers must inspect the construction site to evaluate the current preventive measures and control measures at the construction site. The project experts are required to use project tools such as Kanban for gaining an early knowledge and idea of the risks that occur to the workers and others at the site. In addition to this the experts must maintain quality protection arrangements at the site that are available at affordable cost. The progress at the construction must be recorded on a regular basis to identify any possibilities of harmful exposure and accidental injuries.
In case contingency cost is not considered during the project planning then it can create a disaster for the project. The cost of the project will increase in future (Jia et al. 2020). The project cost will increase and it will create a negative image on theming of clients. The maintenance cost will increase and affect the performance of the project. Effective risk analysis strategy will be appropriate for identifying the contingency cost. Identifying the primary risk will be a preventative measure for the project. The internal risks can be easily identified and it can be mitigated (Chang-Richards et al. 2019). 3 Risk quantification will be an appropriate step for the identification of unnecessary risk resolving future issues. Although the external issues can not be identified as the external factors are not measurable. The project manager is responsible for not measuring the internal risks. The project manager needs to hire the risk analyst to identify the internal risk and it will be effective for  keeping data of possible risk that can harm future activities (Chang-Richards et al. 2019).
Floor furnishing cost will higher the cost of the project and de-satisfies the clients. In case the cost of floor premises is reduced then the quality of work will degraded the project. The quality of floor and ceiling will increase the risk of project failure. The residents will face challenges due to the usage of poor quality materials in the project. The deeds of material delivery of the suppliers need to be improved for better service to the residents and improve the floor quality. 3 Authentic materials need to be used in the floor area and it will be cost effective for the project. The resources need to be collected from reliable suppliers (Amoah and Pretorius, 2019). The project authority has to identify the suppliers who will provide material to a reasonable price.
Reducing the furniture and fittings cost will negatively impact on the final cost of the project. The lower quality room signage and fittings will negatively impact on the customers Avoiding the furniture quality is a risk for the project and it will be time consuming for the project. The furniture price will harm the performance of the project. The project managers need to adopt new furniture in the project. The project authority needs to contact the timber supplier for applying those in the furniture making. 4 The well shaped timber will be appropriate for the success of the project. It will increase the durability of the furniture and gain positive feedback from the customers in future. The furniture structure will be appropriate. By eliminating the inappropriate furniture and fittings in the project the quality of the project will be increased (Al-Ajmi. and Makinde, 2018). It will increase the durability of the furniture. It will make effective furniture structure and attract the customers.
A reduction in the 5 services will impact the overall activity of the construction in terms of feasibility, construction, design and operations of the project. Currently human resources is involved in maintaining cordial relationships with the employees. Training, safety and background check is important in the construction project. As such it can safeguard the employees from the fire incidents, prevent engaging in misconduct in regulating the project function and others. Reducing cost can affect the construction project internally. Shortage in recruiting human resources can lead to overlooking the safety related to the employees. On the other hand, effective marketing departments require a wide range of experts to engage in dealing with innovations and ways the creation achieves sustainability in the market. Reduction in the marketing department cost can impact on the design of the construction project. The other element will be affected is information technology. It is gained that with the information technology, it provides the organisation an aid of effective communication, data storage and electronic security.This really facilitates the smooth communication associated with the project function . On the other hand, it is associated with storing information about the construction site. Reducing cost from this section is impacting on the quality of storing data and communication function on the construction site. In addition, the reduction in the cost of marketing of the raw material will impact the supply of the raw material in the construction project.

 

 

 

 

 

A reduction in cost can endanger recruiting skillful labour at the construction site. This further increased the risk in the design process of the construction of the floors, floor slabs, windows, wall and steel column of the community center. Thus, it can be understood the reduction in the cost of 5 services will invite poor innovation and creative ideas responsible for building appearble, attractive, usable and strong community center. In the nutshell the quality of work will be hampered. The agreement between the project manager and contractor can be made to provide an effective plan where human resources can be applied effectively. On the other hand, a contract with the IT management services must be initiated for providing the better and cheaper option for the way data storage and management can be done. The several option will be effective on preventing the uncertainties that can arise in reducing the cost of 5 services. 3 The documentation is required to describe the physical dimension of the occurrence of the uncertainty such as fire hazards, accidents, and others due to decrease in the 5 services cost . An activity list is required to be delivered by the 5 services in the construction project. To initiate the plan successfully certain steps must be taken such as creation of the flow of communication and embracing of the automated reporting systems at the cheap rate. In this process, major responsibilities are associated with the contractor and the project manager dealing with the activities at the construction site (Liu et al. 2019). Their role will mitigate the negative impact when the cost are reduced in the R services

3.2 Risk Management Essay

Introduction

The construction industry is a branch of commercial enterprise that is mainly concerned with constructing bridges, building roads, and others. This industry can be considered as one of the riskiest industries due to its complex and dynamic project conditions. The construction industry is one of the significant sectors that greatly contribute to the economic development of a country. However, this industry also contributes to several risks, including climate emergencies in multiple countries. This essay sheds light on the contribution of the construction industry in China to the climate emergency. The role of the construction industry is rapidly changing climatic conditions is evaluated in the study, along with the argument that will help to understand how the industry can manage the risks in the coming years. In the present era, the construction industry needs to adopt effective strategies for addressing the issues related to climatic emergencies in future. It not only helps to minimise the impact on the environment but also ensures the sustainable development of this industry.

Discussion

The construction industry emitted more than one-third of the global energy related to Carbon-di-oxide and other greenhouse gases.  The issues related to the rapidly changing climate across the world have attracted attention over the past few years as it has severe consequences with respect to the human environment and nature (Song et al. 2017). According to the reports, China is one of the largest emitters of carbon dioxide and responsible for more than 64.8% of the global increase in carbon emissions. It is noteworthy that the construction industry is one of the major industries contributing to huge carbon dioxide emissions in China. It is undeniable that the role of the construction industry in the country’s economy and the amount of natural resources consumed by this industry has resulted in a huge impact on the environment. Additionally, the construction industry is a risk-prone and carbon-intensive industry that consumes huge amounts of energy from other industries as well.

According to the view of Chen et al. (2017), the construction companies’ negative impact on the environment and climate is caused by the burning of fossil fuels such as diesel and gas. The construction projects result in the emission of gases such as methane, carbon dioxide, and others and the waste materials that pollute the air immensely and contribute to global warming. In the construction industry, China is at the forefront of the manufacturing and production of technology and parts. Therefore, it emits huge amounts of greenhouse gases and contributes to climate emergencies.  Xia et al. (2018) have analysed climate emergency as a situation in which immediate action is needed to halt or minimise climate change or avoid irreversible environmental damage. It has been found that the release of huge amounts of polluting gases from fossil fuels such as oil, coal and gas is one of the main reasons for this climate emergency. It is undeniable that the construction industry is the main reason for burning fossil fuels and releasing several air pollutant gases into the atmosphere. This sector contributes to the climate emergency through the emission of greenhouse gases and is then exposed to the carbon from the production of building materials and from the heat and power supply in the phase of building the project.

Zhou et al. (2019) have argued that the construction industry in China has generated an added value of more than 7.3 trillion yuan. Additionally, this industry accounts for more than 6.8% of the country’s total GDP, and it is projected to remain stable in the coming few years. This shows that the construction industry is contributing greatly to the national economy of the country. However, the increasing global concern related to climate change is becoming a threat for both the government of the country and the construction companies. Considering the severe consequences of climate change on both the natural and human environment, construction companies must take effective actions to manage the risks imposed by this industry in the coming years.

Chan et al. (2017) have stated that construction projects imposed risks on the environment and caused severe damage to the environment on both local and global scales. The increasing global concern for the environment and climate change is becoming a threat for this industry, increasing risks in the construction project. Therefore, it is significant for construction companies to limit or minimise the environmental impact during construction projects. One of the biggest negative impacts of the construction companies on the environment is mainly caused by burning huge amounts of fossil fuels such as diesel, coal, and gas. The burning of fossil fuels is one of the major contributors to global warming (Zhu et al. 2019). Therefore, it is essential for them to limit the usage of fossil fuels by minimising the haul distances and using alternative or greener fuel resources. Additionally, construction companies should use hybrid equipment for limiting the burning of fuels. This way, the industry can minimise carbon emissions and other air pollutants and allow them to improve air quality in the coming years.

On the contrary, Mi et al. (2019) have argued that China has reaped the advantages of having young and mobile workforces for its manufacturing industry that have helped the country become an economic power for several decades. Therefore, digital advancement or improvement can give a major boost to the construction sector. The introduction of the term “Smart Construction” across China by the construction companies can ensure sustainable development of this industry. Adoption of advanced technologies, including “Building Information Modelling” (BIM) and “Internet of Things” (IoT) in the construction project increase project efficiency. In addition, allow them to have a minimum impact on the environment through the project. Additionally, the adoption of advanced technologies allows the companies to attain a competitive edge to design, plan and manage the risks more efficiently in coming years.

Röck et al. (2020) have analysed that it is high time for the government and construction companies to invest more in Green solutions and sustainability, to reduce greenhouse gas emissions, including carbon dioxide, to address the climate emergency in coming years.

Various studies have explored energy saving methods in the construction industry. The country China is making some effort to limit industrial emissions. Some experts stated that based on China’s plan, it basically needs 480 million tons of carbon capacity from the steel industry to meet less emission standards by 2020(Mi et al., 2019).China is basically developing their power with more efficient “ultra supercritical”plans that basically produce more energy with low coal. Some experts have stated that the construction industry and the government need to invest more on green products and sustainability for limiting the greenhouse gas emissions like carbon dioxide (CO2). According to some experts 45% of greenhouse emission gases are from buildings and this is the lowest and biggest cost opportunity to diminish the managing effects of global change of climate (Röck et al. 2020). According to the suggestion of the experts the governments of different countries are emphasizing on the green projects. The construction industry emits huge amount of carbon dioxide and negatively impacts on the environment. The emission of greenhouse gases is negatively impacting the constructional industry as it consumes huge coal.

Some of the particulars in China’s INDC (Intended Nationally Determined Contribution) are improving efficiency of energy, promoting more green buildings and building more R and D commercialization and also for less carbon technologies like energy conservation. According some experts, china is one of the largest consumer of natural gas after the country US and Russia. China is the second importer of natural gas.  The promotion of green buildings and construction is one of the important priorities and China is placing more emphasis on energy saving(Song et al.2017). China is using more new energies and energy solutions and China is also making green building materials. The country is also using new technology building and also circumstances protection methods and products to reduce the greenhouse gases. China is using more natural products for reducing green emissions and they also use hybrid products to decrease the emission of gases.

Conclusion

From the above portion, it is included that the construction industry is one of the riskiest industries compared to the other industry. The construction industry is mainly more than one third of the global energy. Some experts state that the construction industry’s negative effect on the environment and climate change is basically caused by the burning of greenhouse gases. Therefore, China is using more natural products to reduce the carbon gases and the country is using another way to reduce the carbon dioxide (CO2). The country China uses modern technologies like models of business information and the internet of things. The use of new and modern technologies allows the construction industry to manage the risk imposed by the construction industry. Some experts state that it is important for the construction industry to invest more on green buildings. Thus the country China manages the construction industry from the change of climate.

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